Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name Second Longmynd Scout Group
Other names the charity is known by None
Registered charity number (if any) 5 2 4 4 8 5
HQ registration number 0 0 0 3 0 2 9 8
Charity’s principal address Scout HQ
Church Street
Church Stretton, Shropshire
Postcode S Y 6 6 D Q
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Leigh Naylor Chair / Trustee
2 Kirsty Pote Secretary
3 Rob Davies Treasurerer / Trustee
4 Terry Davies GSL / Trustee
5 David Betton Q.M. / Trustee
6 Angie Walshaw Section Leader: Explorers / Trustee
7 Brian Alston Trusttee Fund Raiser
8 David Spurling Trusttee Fund Raiser
9 Ian Thomas Trusttee Parent Fund Raiser
10 Adele Parker Section Leader: Cubs / Trustee
11 Matthew Halstead Trusttee Parent Fund Raiser
12 Diana Parsons Trusttee Fund Raiser
13
14
15
16
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B Structure, governance and management Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustees Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Board consists of independent representatives, Chair, a) the induction and training of trustees; Treasurer and Trustees together with the Group Scout b) trustee' consideration of major risks Leaders, individual section leaders (if opted to take on the and the systems and procedures to responsibility) and parent’s representation. manage them This Trustte Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The Trusttee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The group has 4 sections and linked Explorers meeting weekly at Group HQ. They have a programme of camps and external activities throughout the year. All sections combine at community events e.g. St Georges Day, Remembrance Day, organising the town bonfire, Xmas bag packing at the local supermarket and helping run the Longmynd Hike. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. No formal group policy exists. For these policies, the executive committee consider each on a case by case basis. They may well become the subject of a group policy in due course. |
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4 LT700001 (3rd December 2018)
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Section D Achievements and performance
Summary of the main achievements of There is currently 108 young people in the group, and 19
the charity during the year leaders supporting these groups.
The latest purchases include 5 new tents, a new marquee
and funds to go towards the repairs and maintenance of the
hut. Recent donations were highlighted, including a
contribution of £6,500 from NFU, which will go toward
maintenance and new equipment.
Some of the group activities this year have included:
Beavers had a sleepover in the scout hut which went
tremendously well
Cubs enjoyed 2 camps, using some of the new equipment.
Scouts had a camp over the summer with lots of activities
Explorers continue to progress well with a range of activities
to broaden their skills.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £9k.
Quantify and explain any designations
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| Quantify and explain any designations | |
|---|---|
| Details of any funds materially in deficit (circumstances plus steps to eliminate) |
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| Further financial review details (optional information) | |
| Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); |
Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
5 LT700001 (3rd December 2018)
• how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
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Section F Other Optional Information
Plans for future periods (details of any New equipment and Scotland trip
significant activities planned to achieve
them)
Section G Declaration
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The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Leigh Naylor Chair 2 8 1 1 2 4 |
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6 LT700001 (3rd December 2018)
| 2nd Longmynd Scout Group 5 |
2nd Longmynd Scout Group 5 |
2nd Longmynd Scout Group 5 |
24485 | CC16a | |
|---|---|---|---|---|---|
| For the period from |
4/1/2023 | To | 3/31/2024 | ||
| Section A Receipts and payments | |||||
| A1 Receipts HMRC Charities receipt - Subs 14,007 Bonfire 7,499 Donations 623 Hut and Marquee hire 3,299 Other income 7,264 Interest 15 Beer Festival 7,567 40,274 Sub total Total receipts 40,274 A3 Payments Hut Improvements 799 Insurance 3,754 Cleaningand Utilities 4,653 Capitation 5,832 Events 9,098 Donations 1,000 Badges etc 2,986 Camps 550 Other 9,803 Sub total 38,475 - - Sub total - Total payments 38,475 Net of receipts/(payments) 1,799 A5 Transfers between funds - A6 Cash funds last year end 16,842 Cash funds this year end 18,641 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ - 14,007 7,499 623 3,299 7,264 15 7,567 40,274 - - - 40,274 799 3,754 4,653 5,832 9,098 1,000 2,986 550 9,803 38,475 - - - 38,475 1,799 - 16,842 18,641 |
Last year to the nearest £ |
|
| - - - - - - - - - |
- | 471 | |||
| 14,007 | 7,616 | ||||
| 7,499 | 11,659 | ||||
| 623 | 1,721 | ||||
| 3,299 | 1,622 | ||||
| 7,264 | 4,871 | ||||
| 15 | 3 | ||||
| 7,567 | 5,202 | ||||
| 40,274 | 33,165 | ||||
| - - - |
- | - | |||
| - | - | ||||
| - | - | ||||
| - | 40,274 | 33,165 | |||
| - - - - - - - - - - |
799 | 370 | |||
| 3,754 | 3,378 | ||||
| 4,653 | 5,886 | ||||
| 5,832 | 4,289 | ||||
| 9,098 | 7,363 | ||||
| 1,000 | 176 | ||||
| 2,986 | 2,046 | ||||
| 550 | 3,527 | ||||
| 9,803 | 2,893 | ||||
| 38,475 | 29,928 | ||||
| - - - |
- | - | |||
| - | |||||
| - | - | ||||
| - | 38,475 | 29,928 | |||
| - | - - - - |
1,799 | 3,237 | ||
| - | - | - | |||
| - | 16,842 | 13,605 | |||
| - | 18,641 | 16,842 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current Deposit Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 17,393 - 1,248 - - - 18,641 - OK OK to nearest £ to nearest £ - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustee81 m•mbors of Longmynd ScoLrt Group On accounts for th• year ended 31 March 2024 Charity no (if any) 524485 Sot out on pag 1and2 '.ie nu I report lo the trustees on my examination of the CoUnts ofthe above ehanty (Ihe TrI for the year ended 3110312024 Rèsponsibilitie• and AS the charity trust of the Trust. you are respon81b for the preparation ba•18 of report of the actounts in accordance with the requirements of the Charities Act 2011 fthe kr). I rep)rt in re8F*I of rny examination of the Tfusfs accounts c4med out under 8edion 145 of the 2011 Act and in carrying out my examination, I have followed the applKable DIrectn$ given by the Charity Commission under Section 14515Xbl of the Ad. I have COMeted my examination. I confirm that no materia matters have come to my attention (other than that disclosed below ') in connection with the examination vthich gNes me cause to b81 that in, any materlal Independent examln6¢8 8tatoment aountIa re(xKd8 wern not kept in W)rdanc¢ wllh 8eCtion 130 of the Act or the &counts do not ¢0(d wlth the acwunting records I have no concerns and have )Me a(x088 no other mattern in connection wrth the examination to whrh attention shoukl be drawn in order to enable a proper understanding of the nIS lo be wchéd. . Ple8 te the ¥¥(Yds in the brnck8ts rfthey do not apply 81gnod: ol James F Baill Relevant profo••lonal qualfflcatlon(s) or body {If any): FCCA Addrem: The Old Stsbles, ChurclNMy. Church Stretton, Shropshire SY6 6DJ. IER OCtor 2018
Section B Disclosure Onty (a)mpe rfthe examiner needs to hhlJhI matter5 of concem (see CC32, Independent examinatx)n of tharity acc¢yJnts". dIrecn$ gumlance for examiners). Give hére brief details of any items that the examinor wi8h•s to disclose. IER October 2018
CHARITY COMMISSION FOR ENGLAND WALES Recei tsand ents accounts To CC16a SL)ctioi) A Roceipts and payment5 Unmtri¢ted furm Regtricted furK Endowrngnt Tothl ILW L••t>WT A1 R•¢•l FNRC Chwll Subi 22 71 Clhoi Incc•Y BDerF•th 02 AR) J74 33,t•• Hthim 370 J.7J4 46 8,714 41 $M2 EwJnL 7Jl3 178 27 e¢her •MoJ Sub tol•l Sub eotsi 7fj 29.921 N•tof r•¢¢IptrfpaYmth) A6 Cash lund8 laBt vear end 18,641 CCXX Rl •x#yJthS ISS) 01105r2025
Section B Statement of assets and liabilities at the end of the period Endowment fvnds fut) B1 CMh fund• 17 fvr¥ fund8 Detalts D•t4lh D•tall¥ chrlty'a wn u Dètal Bs U•blllll•• ty(m bthdfol811 thetn Prknt Nam& Dat• or CCXX R2 ISSI 011r1512025