2023-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2	From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2	From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2	3	1	0	3	2	2
Section A Reference and administration details
Charity name Second Longmynd Scout Group Other names the charity is known by None Registered charity number (if any) 5 2 4 4 8 5 HQ registration number 0 0 0 3 0 2 9 8 Charity’s principal address Scout HQ Church Street Church Stretton, Shropshire Postcode S Y 6 6 D Q
	Scout HQ
	Church Street
	Church Stretton, Shropshire
	Postcode	S	Y	6		6	D	Q

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Matthew Halstead Chair
2 Jenny Hall Secretary
3 Rob Davies Treasurerer
4 Terry Davies GSL
5 David Betton Q.M.
6 Fred Reeves Press
7 Diana Parsons Gift Aid
8 David Spurling
9 Michael Davies
10 Rob Edwards
11 Leigh Naylor
12 Ray Hall
13 Louise Cornehls
14 Brian Alston
15 Alan Hall
16 Brian Faulkner
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
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Section B Structure, governance and management

Description of the charity’s trusts

1 LT700001 (3rd December 2018)

Type of governing document

The Group's/District's/Area's/County's (delete as appropriate) governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group/District/Area/County (delete as appropriate) is a trust established under its rules which are common to all (e.g. trust, association, company) Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group Scout b) trustee' consideration of major risks Leaders, individual section leaders (if opted to take on the and the systems and procedures to responsibility) and parent’s representation and meets every # manage them months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;

The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;

Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1)
	The Group Executive Committee has identifed the major risks
	to which they believe the Group is exposed, these have been
	reviewed and systems have been established to mitigate
	against them. The main areas of concern that have been
	identifed are:
	Damage to the building, property and equipment. The Group

2 LT700001 (3rd December 2018)

Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive diference; we co-

3 LT700001 (3rd December 2018)

p pf operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation The group has 4 sections and linked Explorers meeting to these objects weekly at Group HQ. They have a programme of camps and external activities throughout the year. All sections combine at community events e.g. St Georges Day, Remembrance Day, organising the town bonfire, Xmas bag packing at the local supermarket and helping run the Longmynd Hike.

Additional details of the objectives and activities (optional information but encouraged as best practice)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public beneft statement Youmay chooseto include further	No formal group policy exists. For these policies, the executive committee consider each on a case by case basis. They may well become the subject of a group policy in due course. The Group meets the Charity Commission's public beneft criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year	The major achievement of the year was the construction of the new toilets and storage facilities bringing the HQ up to modern standards. Face to face scouting resumed, initially outdoors. Two new leaders joined the group and two other leaders gained their wood badge. Two young leaders were selected for WSJ. Fundraising resumed.

Section E Financial Review

4 LT700001 (3rd December 2018)

Brief statement of the charity’s policy on reserves

Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to X months running costs, circa £X.

The Group held reserves of approximately £X against this at year end. This is above the level/below required for operating expenses. However this can be explained by ..........

Quantify and explain any designations

Details of any funds materially in deficit (circumstances plus steps to eliminate)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity;[The Group Executive regularly monitors the levels of bank ] balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information

Plans for future periods (details of any To hold subsidised camps for all sections in the summer. significant activities planned to achieve them)

5 LT700001 (3rd December 2018)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Matthew Halstead Jenny Hall Position (eg Secretary, Chair) Chair Secretary Date 1 2 1 1 2 2

6 LT700001 (3rd December 2018)

2nd Longmynd Scout Group

524485

Receipts and payments accounts

4/1/2021 3/31/2022

For the period from

To

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds funds funds funds

to the nearest £

to the nearest £

to the nearest £ to the nearest £

A1 Receipts

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Shropshire Council grant 8,000 - - 8,000
Subs 8,317 - - 8,317
Bonfire 8,745 - - 8,745
Donations 608 - - 608
Hut and Marquee hire 410 - - 410
Other income 2,016 - - 2,016
Interest - - - -
Tools - - - -
28,095 - - 28,095
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 28,095 - - 28,095
A3 Payments
Hut Improvements 15,000 - - 15,000
Insurance 3,163 - - 3,163
Cleaning and Utilities 1,867 - - 1,867
Capitation 4,224 - - 4,224
Events 5,087 - - 5,087
Donations 808 - - 808
Badges etc 637 - - 637
Camps 715 - - 715
Other 3,893 - - 3,893
Sub total [ 35,394 ] - - 35,394
A4 Asset and investment
purchases, (see table)
- - -
- - - -
Sub total [ - ] - - -
Total payments 35,394 - - 35,394
Net of receipts/(payments) - 7,299 - - - 7,299
A5 Transfers between funds - - - -
A6 Cash funds last year end 20,904 - - 20,904
Cash funds this year end 13,605 - - 13,605
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Current Deposit	Total cash funds	to nearest £ 12,374 1,231 - 13,605		to nearest £ - - - -
	(agree	balances with receipts and payments account(s))	OK	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional)
charity’s own use					- - - - - - - -
B5 Liabilities	Details		Fund to which liability relates		- - - - Amount due (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name

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CC16a
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Last year

to the nearest £

-

-

-

-

Endowment funds

to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - - Current value (optional) - - - - -

Current value (optional)

When due (optional)

Date of approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Rèport to the trusteesl members of 2rd S¢£￿t Gr￿P On accounts for the year ended 31 March 2022 Charity no (rf any) 524485 S•t out on page• 1and2 I report to the twstees on my examinatK￿ of the a￿ntS d the ab)ve chaTty (Ih6 Tr￿n for the year ended 3110312021 Responslbllllles and A8 the chanty trustees ofthe Trust. you are resp￿sible for the preparation bast• of r•port of the accounts in amxdance wrth the requirements of the Charities Act 2011 fthe Acr). I report in respecl of my examinatK>n of the Trust's ￿￿nIS carried out under $￿t￿n 145 of the 2011 Ad and in carying out my examination. I have folk)b%Ed ItE appltsble Di￿lOnS given by the Charity Commiss under seclion 145(SXb} of the Act. I have comp￿ted my ex8minaticm. I confinn that no material matters have come to my attenth)n (other than that di￿108ed below "} in connection with the exanination whKh gives me cause to believè thal in, ary material Independent •xaminerf8 8tat•mont accounting records were not kept In acc(Kdance with Sert￿n 130 of the Act ( the ￿)unt$ do not ￿X{￿d wilh the accounting records I have no concern3 and have corne across no other matter8 in connection with the examinatK)n to vthi¢h attentlon shoukl te dr8wn in order to enable 8 proper understanding of the wxounts to te reached. delete the words in Ihe brackets rfthey do not apply. Signed.. i& Name: Janes F Bailke Relovant professional qualificatlonls) or body Irf any): FCCA Address: The Okl Stat4es. Churc1r￿. Churth Stretton. Shropshire SY6 6DJ. IER October 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of 2rd L￿MY￿j sc£￿t Gr￿p On a¢¢ounts for the year end 31 March 2022 Charity no (if any) 524485 S•t out on poge8 1and2 I report to the twstees on my examin8tKMI of the a￿oUnt$ ￿ the ab)ve haTty (Ihe Trusn for the year ended 3110312021 Re8ponslbllllles and A8 the chanty tru8t88s ofthe Trust. you are resp￿sIble for the preparation bas18 of r•port of the accounts in ￿￿dance wth the requirements of the Charities Act 2011 fthe Acr). I report in respect of my examinatKJn of the TnJst'$ ￿UnIS carried out under ￿tIOn 145 of the 2011 Ad and in carrying out my examination. I have folk)wEd ItE appltsble Directions given by the Charity CommissK>n under sedion 145(SXb> of the Act. I have completed my examinaticm. I confinn that no material matters have come to my attent￿n {other than that disclosed below "} in connection with the examination whKh gives me cau8e to believe thal in, ary material Independent •xaminor's stat•ment accounting records were not kept In acc(xdance with seCt￿n 130 of the Act ( the wxounts do not ￿x(￿d with the accounting records I have no concerns and have corne across no other matters in connection with the examinat￿ to vthich attentlon shoukl ie dr8wn in ord8r to enablg 8 proper understanding of the wxounts to be reached. delet& the words in Ihe brackels rfthey do not 8ppIy. Signed: Is Name: J8rnes F Baillie Relovant professional qualificatlonls) or body Irf any): FCCA Address: The Okl Stables. Churclrffj. Churth Stretton. Shropshir8 SY6 6DJ. IER October 2018

Section B Disclosure Onty o)mplete rf Ihe examiner to hwJhluht matters of concem (see CC32. Independent examinalKsn of charty accounts.. direCt￿lnS and guidance foi examiners). Give here brief detsil• of any items that the examiner wishes to disclose. IER October 2018

CHARITY COMMISSION FOR ENGLAND AND WAiES Receipts and payments accounts CC16a To Section A Receipts and payments fvr)d8 Tol•l fund• L••i Al Recel SL8 17 &745 410 Intatvdt TcdA AR) A888iand 3,1•3 c￿Thn IM7 4J¥4 Eventa 637 715 T1 Sub tot41 14 N•tOlrntrf￿Yrn￿ts) . C•sh lurtds thts y8•r•nd CCXXR1 *OXH#S (SS) 1810112023

2nd Longmynd Scout Group 524485 Receipts and payments accounts CC16a For the period 01/04/2022 31/03/2023 To from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 471 7,616 11,659 1,721 1,622 4,871 3 5,202 33,165 33,165 370 3,378 5,886 4,289 7,363 176 2,046 3,527 2,893 29,928	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 471 7,616 11,659 1,721 1,622 4,871 3 5,202 33,165 - - - 33,165 370 3,378 5,886 4,289 7,363 176 2,046 3,527 2,893 29,928	Last year to the nearest £
HMRC Charities receipt	471		- - - - - - - - -	471	8,000
Subs	7,616			7,616	8,317
Bonfire	11,659			11,659	8,745
Donations	1,721			1,721	608
Hut and Marquee hire	1,622			1,622	410
Other income	4,871			4,871	2,016
Interest	3			3
Beer Festival	5,202			5,202
Sub total(Gross income for AR)	33,165			33,165	28,096
A2 Asset and investment sales, (see table).
			- - -	-	-
				-	-
Sub total				-	-
Total receipts A3 Payments
			-	33,165	28,096
Hut Improvements	370	-	- - - - - - - - - -	370	15,000
Insurance	3,378	-		3,378	3,163
Cleaningand Utilities	5,886	-		5,886	1,867
Capitation	4,289	-		4,289	4,224
Events	7,363	-		7,363	5,087
Donations	176	-		176	808
Badges etc	2,046	-		2,046	637
Camps	3,527	-		3,527	715
Other	2,893	-		2,893	3,893
**Sub total **	29,928	-		29,928	35,394

A4 Asset and investment
purchases, (see table)
	-		-			-		-		-
	-		-			-		-
**Sub total **	-		-			-		-		-
Total payments	29,928		-			-		29,928		35,394
Net of receipts/(payments)	3,237		-			-		3,237		- 7,298
A5 Transfers between funds	-		-		-			-		-
A6 Cash funds last year end	13,605		-		-			13,605		20,904
Cash funds this year end	16,842		-			-		16,842		13,606

CCXX R1 accounts (SS)

07/06/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Total cash funds (agree balances with receipts and payments account(s)) Current Deposit Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 15,608 - 1,234 - - - 16,842 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - Fund to which liability relates Amount due (optional) - - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval

CCXX R2 accounts (SS)

07/06/2024

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seclion A Independent Examiner's Rèport Report to the ITUSteesl members of LorvJmynd Scoul Gr(￿p On accounts for the year ended 31 March 2023 Charity no (If any) 524485 Set out on pages 1and2 I reF)Ort to Ihe trustees on my examinatlon of the accounts of the above charity {Ihe Trust") for year ended 31103120223 Respon$lbllltles and the d)arlty tntstees of the Trust. you are responsible for the preparatlon basls of report of the accounts in accordanc8 ryth the requirements of the Chanlies Act 2011 ftheAcr). I re[￿ in respeca of my examinats'on of the TrwJt's accounts carried out under section 145 of the 2011 Act and in carying out my examlnalion, I have folkw￿ the applicable Directions grven by the Charity Commission under section 145(5)(b) of the Ad. I have completed my examination. l o)nfirm thal no material matters hava come to my attention (other than that disck)sed below'l in connection with the examination which gwes me G8use lo believe that in, any malorial respect.. accounting records we rnl kept in accordance with section 130 of tr￿A(￿C the accounts do not ac£ord wrth the aco)unts'ng r￿rdS Independent axamlnerfs statsmant I have no o)ncems and have come across no other matters in conneclion th the examinat￿n lo whith attentKJn should bè drawn in order to enable a proper Understanding of the accounts to be reached. zlela the %swds in Iho brackets rfthey do not apply. Slgned: Jarms F Baillie Relevant professional quallfi¢alion(s) or body (If any): FCCA Address: The Okl Stables, Churchway. Church Stretton. Shropshire SY6 6DJ. IER October 2018

Section B Disclosure Onty complete if the examiner needs to highlwJht matters of concem {sge CC32, Indep8ndent exarninaticm of tharity al￿nts. diroctions and guidance for examiners). Gfve here brief details of any items that the examiner wishes to disclose. IER October 2018