**D** ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year May 2023 **To** May 2024 **From** ## Section A Reference and administration details **Charity name** **Gladestry Village Hall** **Other names charity is known by Registered charity number (if any) 524461** **Charity's principal address Gladestry Village Hall** **Gladestry Kington Postcode HR5 3NS** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Hattie Budd|Chairperson||Hall Committee| ||Viv Lloyd|Vice chair||Hall Committee| ||Nigel Pinches|||| ||Leigh Hughes|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Conveyance and Trust Deed (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods - Elected at AGM by Committee - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The chair, vice-chair, secretary and treasurer are elected each year at the AGM. The committee is largely made up of representatives from the hall user organisations. In addition, those members of the community with particular skills are appointed as casual vacancy members. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The property known as Gladestry Village Hall and adjoining playground is held and managed for the recreation of the community of Gladestry and Colva in the county of Powys without distinction of political or religious belief for meetings, lectures, classes, funeral teas and services, children’s play activities, etc with the object of improving the condition of life of the said inhabitants. March **2012** **TAR** 2 A major project was carried out during the year, being all that was involved in removing the old playground equipment that was verging on being unsafe and its replacement with new equipment including an extended recreation area. This involved planning, tendering and raising approximately £84,000. This meant that families could make use of the new and much improved facilities. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** A variety of activities were conducted during the year. The Church in Wales Primary School use the main hall on a weekly basis, as does the Parent and Toddler Group and the Drop-in Cafe. The Community Council and Woman’s Institute have bi-monthly meetings. The building is a popular venue for funeral teas and services. **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** A major project was carried out during the year, being all that was involved in removing the old playground equipment that was verging on being unsafe and its replacement with new equipment including an extended recreation area. This involved planning, tendering and raising approximately £84,000. The installation of the flooring was held up due to heavy rain, and later it failed an external inspection and had to be re-laid. The project was completed but the grand opening had to be delayed because of poor weather. The project was organised by a sub-committee, which involved members of the Parent and Toddler Group, and the hall committee are thankful to them for the expeditious manner in which they carried out this task. The boiler required extensive maintenance, including a new control system. And as is always the case, several other maintenance issues arose and were dealt with by our maintenance team. The wellbeing and efficiency of the hall and its environs are only possible because of the volunteers that give their time to assist and care for its upkeep. One aspect in particular is the goodwill of villagers that support the week in the Community Charity Shop in Kington when second hand goods are sold. In 2023, a record amount of £1300 was raised less expenses. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the** The committee is presently investigating investing some funds and is **charity’s policy on reserves** looking at the Co-operative Bank in this regard. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Michael Johnson Position (eg Secretary, Chair, Treasurer etc) Date 18 June 2024** March **2012** **TAR** 5 ## ## |**Expenditure**
Water
PCC Licences
Insurance
Electricity
Fuel
Caretaker
Caretaker - out
Fire Inspection
PAT Test
PIR (electric)
Boiler service
Jubilee
Shop rent
repairs
Flowers
Bank Charges
Playground
Local Giving
total
cf excess rcpts
over payments|2022
35.39
20.00
981.89
665.20
997.03
777.68
250.00
70.49
150.00
1732.18
130.00
30.00
104.42
5944.28
12352.85
18297.13|2023
125.00
20.00
1094.61
969.53
1259.57
683.38
175.00
67.02
40.00
347.46
130.00
192.76
143.46
85186.08
180.00
90613.87
(7986.91)
82626.96|**Income**
Grants
Playground
Jubilee grants
Funds raised:|2022
2023
2000.00
9700.00
2370.00
50.00
1031.20
809.12
374.50
583.50
46.00
200.00
44.09
1088.72
18297.13
3000.00
74355.00
1904.00
1311.62
295.00
635.00
13.85
44.09
1068.40
82626.96| |---|---|---|---|---| ||||Marquee hire
Lettings
Shop sale
School
49 Club
Donations
Election
Way leaves
Solar PV
Total Income|| ## |Current Assets|| |---|---| |General Bank Account
44703.08|| |Savings Account
1.10|| |Balance Carried Forward 31.12.2022|**44704.18**| |Represented by;|| |Balance Brought Forward O I.01 2022|52691.09| |deduct Payments over Receipts for the year ended 31 December 2022|~(7~86.91)| ||**44704.18**| ## ## |**Expenditure**
Water
PCC Licences
Insurance
Electricity
Fuel
Caretaker
Caretaker - out
Fire Inspection
PAT Test
PIR (electric)
Boiler service
Jubilee
Shop rent
repairs
Flowers
Bank Charges
Playground
Local Giving
total
cf excess rcpts
over payments|2022
35.39
20.00
981.89
665.20
997.03
777.68
250.00
70.49
150.00
1732.18
130.00
30.00
104.42
5944.28
12352.85
18297.13|2023
125.00
20.00
1094.61
969.53
1259.57
683.38
175.00
67.02
40.00
347.46
130.00
192.76
143.46
85186.08
180.00
90613.87
(7986.91)
82626.96|**Income**
Grants
Playground
Jubilee grants
Funds raised:|2022
2023
2000.00
9700.00
2370.00
50.00
1031.20
809.12
374.50
583.50
46.00
200.00
44.09
1088.72
18297.13
3000.00
74355.00
1904.00
1311.62
295.00
635.00
13.85
44.09
1068.40
82626.96| |---|---|---|---|---| ||||Marquee hire
Lettings
Shop sale
School
49 Club
Donations
Election
Way leaves
Solar PV
Total Income|| ## |Current Assets|| |---|---| |General Bank Account
44703.08|| |Savings Account
1.10|| |Balance Carried Forward 31.12.2022|**44704.18**| |Represented by;|| |Balance Brought Forward O I.01 2022|52691.09| |deduct Payments over Receipts for the year ended 31 December 2022|~(7~86.91)| ||**44704.18**|