Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
Milford Haven Unit 543 Of The Sea Cadet Corps
Report and Receipts and Payments Accounts
31st March 2024
The Charity Registration Number is: 524442
1
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
Trustees' Annual Report for the year ended 31 March 2024
The Trustees present their Report and Accounts for the year ended 31 March 2024
Reference and administrative details
1. The charity name
The legal name of the charity is: Milford Haven Unit 543 Of The Sea Cadet Corps.
The charity is also known by its operating name, Milford Haven Sea Cadets & Royal Marines Cadets.
2. The charity's areas of operation and UK charitable registration.
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 524442.
3. Legal structure of the charity
The charity is constituted as an unincorporated charity, established by a written constitution. The governing document of the charity is the written constitution approved by the members and endorsed by the Charity Commission in England & Wales (CCEW).
There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.
The trustees are all individuals. Trustees are appointed or re-appointed at the Annual General Meeting each year.
4. The principal operating address is:
Milford Haven Sea Cadets & Royal Marines Cadets,
Unit A,
Haven’s Head Business Park,
Milford Haven,
Pembrokeshire, SA73 3LD.
2
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
5. Trustees
Cllr Colin Sharp (Chair)
Lieutenant (SCC) Aled Davies MNI RNR (Commanding Officer)
Mr Ian Spice (Vice Chair)
Mrs Dawn Garland (Secretary)
Mrs Victoria Hadlich (Parents and Supporters Association Chairperson) Chaplain (SCC) Rev. Hannah Karpaty RNR Mr Wayne Jarrett Mrs Bethan Spice
Co-Opted during the FYE:
Cllr Aiden Brinn JP (1[st] February 2024) Mr David Lockwood (19[th] March 2024)
Objects and activities of the charity
6. Events and charitable activities for the public benefit
The charitable purpose of the Unit (the purpose) is to promote the development of young people in
achieving their physical, intellectual and social potential as individuals and as responsible citizens by the provision of education and leisure time activities using a nautical theme and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC),
In planning our activities, we keep in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
Achievement and Performance
7. Charitable activities
Throughout this financial year, the Unit has continued to growth from strength to strength with an increase in both cadet numbers and adult volunteers. This is testament to the invaluable work and effort being expended by our dedicated trustees and instructional volunteers into making Milford Haven Sea Cadets & Royal Marines Cadets, a leading youth organisation within our community.
3
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
We have seen our young people take part in many different activities throughout our community such as events, services and parades. We also take great pride in our outdoor activities, which give our young people the chance to gain qualifications from various awarding bodies such as the Royal Yachting Association, Paddle UK and British Rowing.
Over the financial year we have received various grants throughout the year that have helped us progress with developing the unit infrastructure, including a toilets/shower area in the Residential Block, we call the annex and the introduction of a new area in Unit 1, as our STEM and Marine Engineering Workshop.
This year the unit was delighted to be able to celebrate with another Burgee from the organisation for performing highly as a Sea Cadet Unit, placing us in the top 25% of units within the United Kingdom. Whilst at the South West Area Conference, we were delighted to be awarded the runners Up to the Stephenson Trophy, placing us as the 2[nd] Best Unit in the South West Area for 2023 and the Area Community Social Action Project Award. Due to this award, we were also nominated and then named as the Colditz Awards, for the National UK Sea Cadets, for our ‘heat and eat’ project, in supporting our cadets and families with a warm space and a meal throughout that year. A massive well done to our cadets, adult volunteers and trustees for making this happen.
A huge thank you to our outstanding adult volunteers from the team of trustees to our uniformed and non-uniformed instructional volunteers, who throughout the year give their time to develop our amazing cadets and charity.
8. Financial Review
The Statement of Financial Activities for the year shows Total Receipts of £118,955 and Payments of £114,574, giving a net increase in funds of £4,381. Payments include £63,773 spent on equipment and fixtures and fittings, which increases the Charity’s assets and will be used over a number of years.
The Charity holds sufficient reserves and has enough funds set aside to ensure that the Unit can run for at least 6 months without any additional monies coming forward. At 31 March 2024 the Charity held £6,938 in unrestricted funds at the bank and in cash.
4
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
9. Statement of the Trustees' Responsibilities
The Trustees are responsible for preparing the trustees' report and the financial statements in accordance with the Charities Act 2011. The Trustees have elected to prepare accounts on a receipts and payments basis under section 133 of the Act. The accounts are a factual report of cash transactions in the reporting period.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees also have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and other irregularities.
10. Details of The Independent Examiner
TBC
This report was approved by the board of trustees on 17th of September 2024.
Cllr Colin Sharp Chair
Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 March 2024
5
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
I report to the charity trustees on my examination of the accounts of the Milford Haven Unit 564 Of the Sea Cadet Corps for the year ended 31 March 2024.
Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report
As the charity's trustees of Milford Haven Unit 564 Of The Sea Cadet Corps you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Milford Haven Unit 564 Of the Sea Cadet Corps accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement, Report and Opinion
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Milford Haven Unit 564 Of The Sea Corps as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name Colin Sharp
Relevant professional qualification or membership of professional bodies (if any) – to be updated
Address to be updated
This report was signed on 17[th] September 2024.
6
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
Statement of Financial Activities for the year ended 31 March 2024
All funds are unrestricted and shown to the nearest £.
| A1 A2 A3 A4 |
Section A: Receipts and Payments 2024 £ Receipts Donations and Contributions 9,587 Grants 81,967 Fundraising Proceeds & Events 3,504 Course Fees 3,221 Travel Expenses Refund & Hosting Contributions (MSSC) 11,397 Tuck Shop, Certificates and Polo Shirts (Sundry Sales) 4,456 Interest on deposit account 277 Property Hire 4,716 Sub total - gross income 118,855 Asset and investment sales Receipts from sale of assets and insurance receipt 100 Sub total 100 Total Receipts 118,955 Payments Fundraising or Special Events Costs 1,818 Goods for Resale (Tuck Shop etc) 4,137 Competition costs, Travel and Training Courses 13,102 Training Equipment 12,825 Premises Costs (Utilities) 14,207 Insurance Costs 4,454 Administrative Costs (Printing & Stationery) 58 Boats and Maintenance Costs 7,299 Vehicles and Maintenance and Fuel Costs 3,069 Bank Charges 36 Sub total 61,005 Asset and investment purchases Equipment 2,620 Fixtures and Fittings (inc. Maintenance) 50,949 Sub total 53,569 Total Payments 114,574 |
2023 £ 9,177 31,327 4,017 5,721 10,382 4,234 47 5,225 |
|---|---|---|
| 70,130 | ||
| 0 | ||
| 0 | ||
| 70,130 | ||
| 2,753 2,193 16,853 3,224 7,268 4,247 964 3,860 2,093 0 |
||
| 43,455 | ||
| 3,066 29,277 |
||
| 32,343 | ||
| 75,798 |
7
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
| A5 A6 B1 B2 B3 B4 B5 |
Net (Receipts - Payments) 4,381 Transfers between funds 0 Cash funds at end of previous year 16,341 Cash funds at year end 20,722 Section B: Assets and Liabilities at the year end 2024 £ Cash funds: bank and cash 20,722 Other monetary assets 0 Investment assets 0 Assets retained for the charity’s own use Assets currently insured: Cost £ Equipment & Boats 336,394 Fixtures & Fittings (Buildings) 763,000 Total 101,036 Liabilities 0 |
5,668 0 20,258 25,926 2023 £ 25,926 0 0 Cost £ 316,194 763,000 |
|---|---|---|
| 90,986 | ||
| 0 |
8
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
The financial statements were approved by the Board of Trustees and authorised for issue on 17[th] of September 2024 and were signed on its behalf by:
Cllr Colin Sharp Chair
9
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
Notes to the Accounts for the year ended 31 March 2024
1. Accounting policies relating to the production of the accounts.
Basis of preparing the financial statements
The accounts have been prepared on the receipts and payments basis in accordance with section
133 of the Charities Act 2011. The accounts are a factual report of cash transactions in the year and a statement of assets and liabilities at year end.
Assets - Equipment and Fixtures & Fittings
For simplicity, only the cost of Equipment and Fixtures & Fittings currently insured and retained for the Charity’s own use is shown on the statement. The Unit maintains an inventory of assets for insurance purposes.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds can only be used for particular restricted purposes. The Charity’s funds are all unrestricted.
2. Salary costs and emoluments
There were no employees during the year.
3. Remuneration and payments to Trustees and persons connected with them
No trustees or persons connected with them received any remuneration from the charity, or any related entity
4. Donations and Grants
| Grants Cadet Contributions (Subs, Uniform) Donations Total donations and grants |
2024 2023 £ £ 81,697 31,327 7,852 7,815 1,735 1,362 |
|---|---|
| 91,284 40,504 |
10
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
5. Grants
| 2024 | 2023 | |
|---|---|---|
| With thanks to | £ | £ |
| Sport Wales – Be Active Wales Fund | 16,776 | |
| Milford Haven Town Council – Grant | 500 | 1,800 |
| Milford Haven Town Council – Christmas Grant | 125 | 240 |
| Marine Society & Sea Cadets (Infrastructure Grant) | 32,000 | 6,512 |
| Marine Society & Sea Cadets (Waterborne Grant) | 2,000 | |
| Community Foundation in Wales | ||
| Bruce Wake Charitable Trust | 2,000 | |
| Pembrokeshire County Council (Enhancing Pembs Grant) | 12,015 | |
| Pembrokeshire County Council (Youth Bank) | 696 | |
| Port of Milford Haven Community Grant | ||
| Neyland Carnival Committee | 100 | 100 |
| Pembrokeshire Association for Voluntary Services (Winter Warmers) | 3,500 | |
| Pembrokeshire Association for Voluntary Services (Outdoor Fund) | 1,500 | |
| Whirlwind Charitable Trust | 3,750 | |
| Trinity House – Maritime Grant | 1,000 | |
| Dwr Cymru Community Fund | 500 | |
| Rotary Club of Milford Haven | 750 | |
| The Gosling Foundation | 10,000 | |
| Local Giving Ltd (Big Magic Little Grants) | 500 | 500 |
| Arnold Clark Community Foundation | 1,000 | |
| Valero Energy Ltd | 1,000 | |
| Tesco – Bags for Help Grant | 1,000 | |
| Making a Difference - CK Foodstores Donation | 250 | |
| Benevolent Movement Grant | 1,000 | |
| Neyland Town Council – Grant | 500 | |
| Foyle Foundation | 10,000 | |
| Anonymous Donation | 1,000 | |
| Grants and donations | 81,697 | 29,867 |
11
Milford Haven Sea Cadets & Royal Marines Cadets Annual Report 2023-24
6. Premises and Administrative costs
| Premises expenses Heat, Light & Water Building Upgrades & Maintenance Costs Administrative overheads Insurance Governance Costs Telephone & Broadband Postage, Printing & Stationery Total support costs |
2024 2023 £ £ 12,104 5,610 50,949 29,227 4,454 4,246 1,050 770 1,053 888 58 964 69,668 41,705 |
|---|---|
7. Assets
| ntly insured: Equipment & Boats Fixtures & Fittings (Buildings) Total |
Cost £ 336,394 763,000 101,036 |
Cost £ 316,194 763,000 90,986 |
|---|---|---|
Assets currently insured:
-- Report End--
12