## **Trustees’ Annual Report** 

From 1[st] April 2020 to 31[st] March 2021 

## **ARDDLEEN & DISTRICT COMMUNITY ASSOCIATION** 

## **CHARITY REGISTRATION NUMBER 524411** 

## Objectives and Activities 

First and foremost has always been to support/maintain and improve the Arddleen Community Centre for the residents of our local and near communities.  We also support/finance the under 5’s play area in the school playground, it is also used by the children from the village after school hours and weekends. 

We have an elected Hall Committee who meet every other month in the Centre. Most of the committee members represent organisations that use the centre and are elected to serve every year at the AGM. The committee has the following officers. 

**CHAIRMAN,   SECRETARY,   TREASURER,   BOOKING SECRETARY.** Also elected annually at the AGM Activities in the centre include Mothers & Toddlers, Brownies, indoor Short Mat Bowls, Yoga, Zumba (keep fit), Dancing (Tap and Ballet), Adults & Children’s Birthday Partys. Sequence Dancing, Bingo, plus 38 weeks day time use every year by the linked County Primary School. 

## Finance 

Over many years the committee have built up a very healthy deposit account for protection against any future unforeseen expenditure.  The last few years have been very difficult and this last year would have produced a heavy loss due to Covid 19 had it not been for grants received from our local Council. Our grateful thanks go to them  supporting us , their grants have enabled us to maintain a profit balance.  Additional we were able to reduce our expenditure this year by £5,000, which also reflects in our overall profit.  It is our intention to utilise the balance of the County Council grant funds received to the benefit of our community. 

## Declarations 

The trustees declare they have approved the above report 

## Signed on behalf of the charity’s trustees 

David Jarvis   Doreen Lawson   Brian Lawson   Patricia Barnett   Andrew Wigley 


Brian Lawson Treasurer 16.02.2022 Trustee 



Income & Expenditure 

## **ARDDLEEN & DISTRICT COMMUNITY ASSOCIATION** 

## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** 

|**INCOME**|**2020/21**|**2019/20**|**2018/19**|**2017/18**|**EXPENDITURE**|**2020/21**|**2019/20**|**2018/19**|**2017/18**|
|---|---|---|---|---|---|---|---|---|---|
|Grant – LACC (WWW)||500.00|500.00|500.00|Hall upgrading|||8,831.66||
|Grant – LACC||2,000.00|2,000.00|2,000.00|Electricity|552.18|2,362.99|781.80|1,294.90|
|Grant - LACC - (Floor)|||2,000.00||Heating – Oil|514.24|1,197.62|1,021.91|1,023.19|
|Grant - LACC -(Wind Farm)|||650.00||Water|336.85|399.12|2,979.85|159.94|
|Grant – Powys CC|23,000.00||||Ground Rent|10.00|10.00|10.00|10.00|
|Hire of Hall|1,295.00|4,796.50|4,607.00|5,142.00|Insurance|891.08|982.11|1,081.68|1,102.01|
|Hire of Hall by School|4,271.00|4,271.00|4,338.00|4,271.00|Caretaker  (Wages)|1,392.00|3,408.00|3,768.07|2,580.30|
|Pancake Evening||199.45|0.00|184.02|Maintenance/repairs|2,917.93|3,367.67|497.02|3,460.90|
|Sequence Dancers||279.41|421.41|546.58|Depreciation|||||
||||||Cleaning materials|5.00|145.66|263.98|334.73|
|Whist Drives||||384.78|Refuse & hygiene|69.12|69.12|69.12|69.12|
|Dance/Disco|||||Window cleaning||132.00|50.00|25.00|
|Halloween Party|||||Stationery||57.58|12.37|10.59|
|Donation (NYE Dance)||25.00|35.00|70.00|Secretary's expenses||30.00|30.00|30.00|
|Other Donations|30.00|70.00|146.00|256.87|Treasurer's expenses|30.00|30.00|30.00|30.00|
|Sold-floor polisher/screen|175.00||||Playground equipment|||||
|Other Income (Bingo)|||258.00|147.00|Donation – Welsh Air Ambulance|||||
|Bonus Ball (Collected)|3,000.00|3,031.00|3,309.00|3,112.00|Donation – Montgomery Emer. Doctors||||121.87|
|Bonus Ball (Wins)|300.00|275.00|175.00|300.00|Wide Water Wharf|732.49|876.66|1,495.79|170.92|
|Bar Profit for year|0.00|241.16|880.36|188.00|Newsletter|290.00|270.00|180.00|365.00|
||||||Christmas Lights/Tree|107.45|||80.00|
|Deposit a/c interest|21.76|81.51|53.84|15.63|Bonus Ball (Winnings paid)|1,300.00|1,300.00|1,275.00|1,300.00|
||||||Bonus Ball (unsold numbers paid for)|900.00|755.00|540.00|600.00|
||||||Accounts - Audited|20.00|20.00|20.00|480.00|
||||||Sundry expenses|200.46|234.36|120.00|606.14|
||32,092.76|15,770.03|19,373.61|17,117.88||10,268.80|15,647.89|23,058.25|13,854.61|
|**Excess of Expenditure over**|**Income**||**3,684.64**||**Excess of Income over Expenditure**|**21,823.96**|**122.14**||**3,263.27**|



Page 1 



Income & Expenditure 

## **ARDDLEEN & DISTRICT COMMUNITY ASSOCIATION** 

## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** 

## **Bank & Cash Balances as at 31.03.2020:** 

## **Bank & Cash Balances as at 31.03.2021:** 

|HSBC current a/c<br>8,924.02<br>HSBC current a/c<br>HSBC deposit a/c<br>40,140.49<br>HSBC deposit a/c<br>HSBC Youth Club a/c<br>363.40<br>HSBC Youth Club a/c<br>HSBC Bar a/c<br>2,794.69<br>HSBC Bar a/c<br>HSBC Bonus Ball a/c<br>1,666.07<br>HSBC Bonus Ball a/c<br>Petty Cash in hand<br>14.01<br>Petty Cash in hand<br>£53,902.68<br>Total Bank & Cash brought forward at 01.04.2020<br>Add:  Income for the year<br>Less: Expenditure for the year<br>Total Bank & Cash carried forward at 31.3.2021|29,006.13<br>40,162.25<br>363.40<br>2,794.69<br>3,366.07<br>34.10|
|---|---|
||£75,726.64|
||53,902.68<br>32,092.76<br>-10,268.80|
||£75,726.64|



## **EXAMINER'S DECLARATION** 

I have independently examined the financial statements of  Arddleen & District Community Association for the year ended 31 March 2021 

These financial statements are in agreement with the books and records that were made available to me. 

Daphne Jeffreys A.C.A 08-May-21 

Page 2 



Daphne Jeffreys Rochelle Four Crosses Llanymynech Powys SY22 6RB 

8th May 2021 

To Whom It May Concern 

I have Independently examined the financial statements of Arddleen and District Community Association for the year ended 31 March 2021 

The accounting records as presented to myself, are maintained to a very high standard. 

I confirm that the financial statements for the year ended 31 March 2021, are in agreement with the books and records that were made available to me. 

Daphne Jeffreys Chartered Accountant