2024-10-31-accounts - Llandinam Village Hall

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LLANDINAM VILLAGE HALL

ANNUAL REPORT 2024

With Accounts for the period 1st November 2023 to 31st October 2024

"The provision and maintenance of a ViIIage HaII for use by the inhabitants of Llandinam without distinction of political, religious or other opinions"

The Annual Report

This report has been prepared in accordance with Charity Commission Guidance and the Statement of Recommended Practice for Charities (SORP).

Registered Charity

Llandinam Village Hall is a Registered Charity, number 524410. Its trustees form a Management Committee responsible for all aspects of the management of the Hall.

Aims

The objective of the Charity is stated in its governing document as: "the provision and maintenance of a Village Hall for use by the inhabitants of Llandinam without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure-time occupation, with the objective of improving conditions of life for the inhabitants".

Public Benefit

The Village Hall Management Committee has complied with its duty to have due regard to the guidance on Public Benefit published by the Charity Commission in exercising its powers and duties.

The Charity fulfils its Public Benefit requirement by maintaining and managing Llandinam Village Hall for use of local people and the public generally; by making and implementing plans for improving and developing the Hall so that it may better serve local people and to make full use of the Hall as a Community Asset; and by promoting use of the Hall for local people and others in accordance with its charitable objectives.

Llandinam Community Council is the Custodian Trustee of the Village Hall, as the terms of the Constitution do not allow the trustees to own the property. The Community Council appoints two trustees to sit on the Management Committee but has no other responsibility for the management of the Hall

Llandinam Village Hall is a member of the Powys Association of Voluntary Organisations (PAVO).

Llandinam Village Hall is a Grade 2 Listed Building.

OUR PURPOSE AND RESPONSIBILITIES

The purpose of the Village Hall is set out in our Constitution: to make the conditions of life better, by education, meetings and social occasions. It is there not only for all inhabitants of the village but also for others who want somewhere to meet. Most of us have friends and relatives in the neighbouring villages and towns. Sometimes we want somewhere to meet and relax and where we can share our common interests - everything from Tai Chi to local history, from table tennis to quizzes and from theatre to music.

The Management Committee is appointed annually, by a mixture of direct election at the AGM and appointment by the associated clubs and societies. It is this committee that is responsible for the day to-day running of the Hall repairing the fabric of the building and maintaining the facilities.

The Committee has to comply with various responsibilities and legal requirements such as those relating to health and safety matters. There are also licensing laws, relating to the regulation of public entertainment and the sale of alcohol.

As a landlord, the Committee also has an obligation to its tenant, which is exercised on its behalf by Morris, Marshall and Poole.

Additional requirements arise out of the fact that the Hall is a Grade 2 Listed Building and any repairs and alterations have to take account of the relevant regulations.

OUR FACILITIES AND RESOURCES

The Village Hall provides the facilities for a whole range of activities. It has two meeting rooms, the Girls' Parlour and the Library. The main hall can accommodate concerts, dances and exhibitions. There is also a Snooker Room.

On the ground floor there is a fully equipped kitchen and a bar, with a wheelchair-accessible toilet complete with alarm. On the first floor there is a single toilet and small kitchen.

There is a wheelchair ramp to the main entrance and a stair lift to give disabled access to the Girls' Parlour. A portable ramp is available to make the stair lift more accessible as there are two stone steps at the entrance.

The Committee continues to improve the fabric of the building from year to year as funds allow. Given that the Hall is over 100 years old, it remains in remarkably good shape in general and the external aspect of the lovely listed building looks very fine. After a major phase of restoration, followed by difficulties associated with COVID, we can assess the benefits of what has been achieved over the last few years and begin to plan for further renovation and renewal. The current reinstatement costs are now £2,800,000. This change had a consequential effect on our insurance premium as from September 2020, but, at least, the building is now well protected. Of course, with an old and beautiful building such as this, further work needs to be done for which funding has to be found, alongside the constant annual support from the P & L Trust and Community Council for which we are most grateful. The Trustees have a policy of employing local tradesmen wherever possible, although, for specialist work, like the pointing and chimneys, they have to look further afield and some of these specialisms are becoming more difficult to find. The Snooker Room is in use once again for the purpose for which it was intended and the designated no parking spaces to allow access for the disabled at the front of the Hall are in place. Faced with ever increasing costs, the Trustees

took the decision to raise hire charges by 10% from 1 November 2021. Given the impact of the Covid pandemic on activities, it is pleasing to be able to report that no further increases have been necessary. We have been able to resume all our activities and add some new ones and can confirm that our finances are on even keel. The bar, ably managed by Marg Murphy, has played a vital role in our finances throughout this challenging period.

USE OF THE FACILITIES

The Hall is used primarily by groups from within the village and many of these groups are represented directly or indirectly on the Management Committee. The users include the Whist Club, Scrabble, Quiz Nights, Games Nights, the Royal British Legion, the Gardening Club and the WI with their regular meetings. Festive lunches and dinners for the whole Community, like the Community Christmas Lunch and the New Year’s Eve Party , together with Tea @3 once a month, and the Pop Up Post Office and Coffee Morning every Tuesday morning ensure a vibrant and inclusive community life for everyone. The Village Hall is open as a pub on Friday and Saturday evening and Sunday afternoons. Marg Murphy is helped by a dedicated band who have done a heroic job keeping the beer flowing and done wonders for morale in general, not to mention maintaining the income stream for the Hall.

Our village Post Office has been available in the Library most Tuesday mornings from 9 -11, and Tracy Morgan, assisted by Sue Jackson, run the ‘Pop Up Coffee Shop’ offering a range of hot drinks and treats in the Hall from 9.30 – 11.30. This means that the village has a social space for us all to meet and have a chat as well as use the full range of Post Office facilities. We are extremely grateful to Colin and Mary Davies of Llangurig Post Office for providing this important service.

Jackie Moss, now also our Bookings Secretary, has instituted the “Big Picture”, a community activity which involves many members of the community making a small part of a bigger picture for display. This year the painting chose was by L S Lowry and it brought S4C to Llandinam to interview many of those, including children from the school, who had played a part in its creation, including Jackie herself of course.

Any ideas for the use of the Hall and its facilities are always warmly welcomed by the Committee. This is partly a question of economics, to ensure the best possible income for the Hall but also because the interests and needs of the inhabitants cannot always be met by organisations based in the village.

FINANCES

The accounts are prepared in accordance with the rules regulating registered charities, in particular the Statement of Recommended Practice (SORP). The funds fall below the amount requiring a full audit and are, instead, independently examined by Kevin Morris of Mitchell & Meredith. He has provided an Examiner's Report to the trustees, on the end of year 2024, a copy of which is available on request and which is lodged with the Charity Commission and will be published on the Village

Hall website. Kevin Morris has examined the end of year accounts for 2024, following the acceptance of the draft end of year report for 2024 by the Trustees at their meeting on 4 February 2025.

Despite the challenges of recent years, it is good to be able to report that there are no matters for concern in the way the accounts are kept or the way in which they are reported. The accounts for the period 2023 -2024 and the balance sheet as at 31 October 2024, signed off by Mr Kevin Morris, are attached to this report.

MANAGEMENT

As part of our responsibilities the Trustees have had to take into account the current requirements regarding health and safety and, in recent years, we have had to comply with very stringent guidelines at all times to keep our community safe. We continue to review our procedures and trust that they will help all users of the Hall to operate safely and efficiently. To assist in the efficient running of the Hall there are three sub-committees: Restoration and Maintenance, led by Mike Jones, the Bar, led by Marg and Fundraising, in the very capable hands of Tracey Morgan, who again worked wonders in running the Christmas raffle as well as the lovely Christmas tree outside the Village Hall. In addition to the day-to-day maintenance of the premises, the Restoration and Maintenance

Committee is responsible for arranging and coordinating the continuing upkeep of the Hall. The Maintenance Schedule ensures that items such as fire alarms, fire extinguishers and the electrical systems are checked on a regular basis, that the Hall complies with relevant legislation and that preventative maintenance is carried out to preserve the fabric of the building as required. The Bar Committee supports the bar manager suggesting appropriate prices, though they have to be agreed by the whole committee, making sure that stocks are at an appropriate level and that any bar staff are properly trained.

Our Village Hall is one of the most used, versatile and beautiful of its kind anywhere. That it keeps going is thanks to the Trustees, who give many hours of time to its affairs, as well as the many volunteers. Without them the Hall would not be the vibrant hub of the Community that we all know it to be. It is wonderful to be able to report that the Village Hall is now fully open and is looking forward to the future with confidence. It is good to be able to report that new volunteers are coming forward to take us into the future. We welcome a new Treasurer, Ms Louise Watson, who has taken over from Mike Brennan, who has steered us ably through the recent difficult years with calm expertise, and a new Vice Chair, Mr Steve Wheatley, who has overseen the upgrading of our internet provision. We also thank our outgoing administrative secretary , Kathy Davies for all her help and support during the COVID years when she had so much else on her shoulders. In her place, it is a pleasure to welcome, Jennie Turner.

IN MEMORIAM

It is with great sadness that we record the loss of Mrs Eryl Williams, who died in February after a long and courageous battle with debilitating illness. She is greatly missed by us all.

Chair: Bill Brooks; Deputy Chair: Steve Wheatley; Treasurer: Louise Watson; Bookings Secretary; Jackie Moss ; Chris Beaman (IT & Utilities); Mike Jones (Community Council); Susan Jackson (Llandinam WI); Tracy Morgan; Maria Vaughan; Gareth Cook; Jenny Anderson; Jasmine Anderson;

Mike Brennan (Community Council) ; Susan Jackson Llandinam WI); Jean Carter; Jackie Deakins; Sarah Blaney; Kris Taylor; Cllr Karl Lewis;

Sub-Committees: Maintenance and Restoration: Mike Jones

Bar: Marg Murphy;

Fund-raising: Tracy Morgan, Maria Vaughan, Sue Jackson .

VISION FOR THE FUTURE

There is always further work to be done on the fabric of the Hall to ensure that the building remains structurally sound and as energy efficient as possible and that the original beauty of the building inside and outside is maintained. We continue to make progress and we will be able to do more, not least on the internal refurbishment of the Hall, in the years ahead. We should not forget the Hall's own history and the history of Llandinam which is bound up with it. It gives a sense of continuity and identity that will surely be needed in the future. Our Trustees are vital to our endeavours and we are delighted to welcome new trustees, like Louise Watson, Jackie Moss, Steve Wheatley, Sarah Blaney, Kris Taylor, Jackie Deakins, Jean Carter and Karl Lewis , who can bring their own skills and gifts to our work. We hope that more volunteers, young and old, will feel motivated to follow in the footsteps of those who are leaving us. We want to encourage people to help in the Hall in whatever capacity and with whatever skills and time they have: many hands running the bar, for example, or an internet café make lighter work for everyone. The Hall can count on a bright future, but we always need more people to step forward with new enthusiasms and energy.

We have a splendid Village Hall and a vibrant community life, but we have to make it happen. That we are as successful as we are is due to the effort that has been put in over the generations. We are confident that that effort will be sustained into the future.

LLANDINAM VILLAGE HALL Income and Expenditure Account for the year to 31st October 2024 2024 Iagt}'ear to 2023 INCOME Ear takings rent 49059 37115 4200 4200 Hi£11 Hire 3013 2309 donations 7210 1633 Snooker Fund Raising Misc 1516 J774 35 58 interest reiVed 105 651.18 4n58 EXPENDITURE Bar Purchases 29349 26320 b)surance 3276 3189 Lacence5 369 359 Light aiid Heat and water rates Mobile telephone 8Trd Broadbaiid expense5 Cleaning Drama 5616 4349 1313 1261 1679 1762 864 Maintenance 8411 7143 Repairs and Renewals MiscellaneoLiS Expenses Sumup caid payment dwges 198 1163 1149 48 51422 47183 Excess / deficit of income over Expenditure £ 13,716

LLANDINAM VILLAGE HALL Balance Sheet as at 31st October 2024 at 3VIO/2024 at 31/1012023 Fixed Assets Land and Billldings 2,800,000 2.8) Current Assets Cash in Hid 936 3,796 Current Account 53201 34J157 Reserve Account 7208 7,102 BaT Stock 1856 Tenancy Deposit 350 350 63,551 48,085 Current LiabiIitie5 Creditors 1,750 61,801 48,085 £ 2%61,801 2,848,085 Financed by Fiinds brousht forward Income / i Defxut I for tlie year 2,848,085 2,848,110 13,716 £ 2,861,801 2,848,085