## **Trustees’ Annual Report for the period** ## **From Period start date 1[st] April 2024 To Period end date 31[st] March 2025** ## **Charity name: Llanarth Village Hall Monmouthshire** ## **Charity registration number: 52436** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the charity shall be to provide
and maintain a valuable community asset,
the village hall, that supports the local
community and offers others from further
afield the opportunity to use a facility within a
beautiful landscape.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To further this aim the committee shall have
power to: (a) Obtain, collect and receive
money or funds by way of contributions,
donations, grants and any other lawful
method towards the aim of the Group. (b)
Associate local authorities, voluntary
organisations and the residents of
Bryngwyn, Clytha & Llanarth in a common
effort to carry out the aim of the Group. (c)
Do all such lawful things as will further the
aim of the Group. The village hall committee
has made available the hall for events that
the local community can engage with, such
as quiz nights. There have been many
regular bookings from diverse groups such
as yoga and pilates classes, sports massage
services, dog training and many more, all to
the advantage of the local community and
wider afield.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have paid due regard to the
guidance for public benefit in all decisions
made by the trustees and the management
committee on their behalf. They have
ensured that the public benefit of our charity
is to offer a village hall facility for the benefit
of its community as described above.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The village hall is not in a position to act as a
grantor| |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|We are very aware of social investment
needs in a community; however, our prime
focus is to maintain and offer our village hall
to those wishing to make use of it. We offer
concessions to certain groups whose
activities relate to supporting
underrepresented or those with limited
finances| |Contribution made by
volunteers|Para 1.38|In kind contributions valued at £13.70/hour
have been made by the Management
Committee all of whom are volunteers, which
have amounted to circa 250 combined hours
or £3000 in kind. The activities of the
volunteers are mainly in organising the
maintenance and enhancing the fabric of the
building and its offerings. Such activities
were the installation of a CCTV system and
remote heating controllers, overseeing the
installation of new flooring, new curtains and
decorating the toilet facilities. We have been
fortunate that the Llanarth Estate Trust has
been able to help with many more complex
tasks that have required special tools and
skills| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the financial year 2024/25 the
committee were successful with applying for
and receiving grant aid which has enabled
the following improvements to be made to
the hall facilities. A £12392 grant contribution
to renovate the main hall hard wood floor,
subscriptions for a new booking system and
smart lock integration in a number of
thoroughfare areas. The facility has been
hired for £15,600, approximately 1350 hours.
The management committee agreed to
invest in a social media campaign to help
increase the occupancy rate for the facility.
Many various activities have been supported
including dog training, yoga, pilates,
rehearsal space for a full orchestra and all of
the young farmers clubs in the county.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against|Para 1.41|No formal targets were set; however, a
general understanding was to at least match
revenue and outgoings to maintain a good| |objectives set||bank balance.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|There have been no formal fundraising
objectives set; however a very successful
quiz night was supported and various other
events such as screening the Kings
Coronation, and screening the six nations
rugby tournament| |Investment performance
against objectives|Para 1.41|No formal investment objectives had been
set| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total income from hall hire was £15,634,
other income from grants and fundraising
£14690, giving a total income of £30326.
The Charitable expenditure totalled £27,735,
which includes grant aid investments and
direct costs. Management and admin costs
were £1,322 giving a total expenditure of
£29,067. Taking into account the previous
year’s funds brought forward of £11,791
gives a carried forward sum of £12,910
which reconciles with the bank statement.,| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The maintenance and upkeep of such a
large facility requires a good reserve of
funds. We realise that to meet our zero
carbon targets by 2030 will require a number
of energy saving interventions for which are
considering. These interventions will be
significantly in excess of any reserves
currently held.| |Amount of reserves held|Para 1.22|£12,910| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|There are no reserves in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns with the charity going
forward as a going concern| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Room hire and grant funding| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|As with many village halls, the risks are: 1.
Not maintaining an active committee 2. Not
ensuring venue bookings are of sufficient
number. 3. That all necessary maintenance
interventions required are NOT tackled
promptly. 4. A further pandemic without
financial aid from government.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|There are no identified methods of electing
or removing trustees within the original Trust
Deed. This is an action required during next
financial year. Currently four trustees are in
office.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Llanarth Village Hall Monmouthshire| |---|---| |Other name the charity uses|none| |Registered charity number|524346| |Charity’s principal address|The Tump, The Pitt, Llanarth, Raglan, Monmouthshire NP15
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Benjamin Herbert|Chair|Whole Year|Management Committee| ||Michael Arthur
Powell|Vice-Chair|Whole Year|Management Committee| ||Patricia Jane
Griffiths||6thJanuary 2025|Management Committee| ||Albert Keith
Gladwyn Spencer|Vice-Chair|6thJanuary 2025|Management Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Michael Powell|| ||
Vice-Chair and Trustee|| ||3rdJuly 2025|| ||3rdJuly 2025|| Financial Reportyearto 318t March 2025 Llanarth Vlllage Hall, Monmouthshire Trustee ResponsiblLltles The Management Committge has prepared the accounts on an accruals basis which Comprise the income and expenditure account and balance sheet. The Trustees acknowledge responsibility for providing all the information and explanations necessary fortheir completion. The accounts were approved bythe Trustèes end signed by its order. Trustee and Chair: Benjamin Herbert. o)-LDI4 Independent Examlners Rèport Whi18t I have not Carrled out an audit, I can conf irm that I have independently examined the records used to compile the income and expenditure account and balance sheet for the period endlng3181 March 2025. Durlng my examination, no matter has come to my attentlon: IA) Which gives me reasonable cause to believe that in 8ny material respect, the Trustees h8ve not met the requirements to ensure that: Proper accounting records are kept; and b. Accounts are prepared which agree with the accounting records or {Bl To which in my oplnlon, attention should be drawn in orderto enable a proper understanding otthe accounts to be reached. Virginia Hallet, Independent evaluator Signed: Dated". 000 ztyQ CL q) c S