## **Trustees’ Annual Report for the period**
**From April 2023 Period start date To March 2024 Period end date Charity name: Village Hall**
**Charity registration number: 524346**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the charity shall be to provide
and maintain a valuable community asset,
the village hall, that supports the local
community and offers others from further
afield the opportunity to use a facility within
a beautiful landscape.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To further this aim the committee shall
have power to:
(a) Obtain, collect and receive money or
funds by way of contributions, donations,
grants and any other lawful method
towards the aim of the Group.
(b) Associate local authorities, voluntary
organisations and the residents of
Bryngwyn, Clytha & Llanarth in a common
effort to carry out the aim of the Group.
(c) Do all such lawful things as will further
the aim of the Group.
The village hall committee has made
available the hall for events that the local
community can engage with, such as quiz
nights. There have been many regular
bookings from diverse groups such as yoga
and pilates classes, sports massage
services, dog training and many more, all
to the advantage of the local community
and wider afield.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have paid due regard to the
guidance for public benefit in all decisions
made by the trustees and the management
committee on their behalf. They have
ensured that the public benefit of our
charity is to offer a village hall facility for the
benefit of its community as described
above.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The village hall is not in a position to act as
a grantor|
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|We are very aware of social investment
needs in a community; however, our prime
focus is to maintain and offer our village
hall to those wishing to make use of it. We
offer concessions to certain groups whose
activities relate to supporting under-
represented or those with limited finances.|
|Contribution made by
volunteers|Para 1.38|In kind contributions valued at £13.70/hour
have been made by the Management
Committee all of whom are volunteers,
which have amounted to circa 200
combined hours or £2700 in kind. The
activities of the volunteers are mainly in
organising the maintenance and enhancing
the fabric of the building and its offerings.
Such activities were the installation of a
CCTV system and remote heating
controllers, overseeing the installation of
new flooring, new curtains and decorating
the toilet facilities. We have been fortunate
that the Llanarth Estate trust has been able
to help with many more complex tasks that
have required special tools and skills|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the financial year 2023/24 the
committee were successful with applying
for and receiving grant aid which has
enabled the following improvements to be
made to the hall facilities. A £4500 grant
contribution to upgrade the flooring in a
number of thoroughfare areas
The main hall has been hired for £15,500,
approximately 1300 hours. This was in a
difficult period when the hall, as others
were recovering from the effects of the
Covid restrictions. This would amount to an
excellent occupancy rate of circa 40% over
a 10 hour day 7 days a week|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|No formal targets were set; however, a
general understanding was to at least
match revenue and outgoings to maintain a
good bank balance.|
||||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|No formal fundraising objectives were set,
but to maximise on grant support that was
available|
|Investment performance
against objectives|Para 1.41|No formal investment objectives were set|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Total income from hall hire: £15,546, other
income from grants, donations and
insurance claim £4660, giving a total
income of £26838. The Charitable
expenditure totalled £26,394, which
includes grant aid investments and direct
costs. Management and admin costs were
£1800 giving a total expenditure of
£28,194. The book balance for the year
stood at -£13556. Taking into account the
previous year’s funds brought forward of
£13145 gives a carried forward sum of
£11789 which reconciles with the bank
statement.,|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The maintenance and upkeep of such a
large facility requires a good reserve of
funds. We realise that to meet our zero
carbon targets by 2030 will require a
number of energy saving interventions for
which are considering. These interventions
will be significantly in excess of any
reserves currently held.|
|Amount of reserves held|Para 1.22|£11790|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|There are no deficits for the financial year
being reported on.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties with the charity
going forward as a going concern|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal source of funding is venue hire
income|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|As with many village halls, the risks are:
1.Not maintaining an active committee
2.Not ensuring venue bookings are of
sufficient number.
3.That all necessary maintenance
interventions required are NOT
tackled promptly.
4.A further pandemic without financial
aidfromgovernment.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated charity|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|There are no identified methods of electing
or removing trustees within the original
Trust Deed. This is an action required
during next financial year. Currently 2
trustees are in office, with an expectation to
extend to 4 in the next financial year|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|VILLAGE HALL (Changing January 2025 to Llanarth Village
Hall, Monmouthshire)|
|---|---|
|Other name the charity uses|Llanarth Village Hall|
|Registered charitynumber|524346|
|Charity’s principal address|The Old Post Office Llanarth Raglan USK NP15 2AU, but
changing January 2025|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Benjamin Cadoc
Herbert|Chair|Whole Year|Management Committee|
||Michael Arthur
Powell|Vice-Chair|Whole Year|Management Committee|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Michael Arthur Powell **Position (eg** Vice-Chair and Trustee **Secretary, Chair, etc)**
**Date** 8th January 2025
Llonorth Vll
Holl Comm
Yearto 31" Morch 2024
The committee have prepared the accounts on a receipts and payments basis which comprise the
income and expenditure account and balance sheet. The trustees acknowledge responsibility for
provldln8 all the Informatlon and explanatFons necessary for thelr completlon. The accounts were
approve
y the commlttee of trustees and slgned by Its order.
Dated....?.-l o -...2024. .....
Trustee.
Inde
ndent Examlners Stutemen
Whllst we have not carried out an audit, we confirm that we have independently examined the records
used to Compile the income and expenditure account and balance sheet for the period ending 31.
March 2024.
During our examination, no matter has me to our 8llenlion-
(A) which glves us re8son8ble cause to believe th8t In, any malerial SpeCt, the trustees have
not met the requ1MentS lo ensure thai-
. Proper accounting records are kept.. and
' Accounts are prep8red which 8gree with the 8ccounting records or
(B) to which, in my opinion. attention shoukj be drawn in order to enable a proper understandlng
oflhe accounts to be reached.
Catherlne A Williams Limited - Chartered Accountant .
LLANARTH VILLAGE HALL COMMIThEE
2023124
YrD
5,5(X)
14,546
2.132
2022123
YrD
12.650
15.146
Incorning resources
Grants l Donations
Hire of hall
Hire of social dub
Fundraising
Insurance Claim (Repairs and renewals)
Other income
2,103
280
Total incoming resources
Direct Charltable Expendlturn:
Caretaking wages
Water rates
Cleaning
Advertising
Insurance
Electrlcty
Business Rates
Repairs and renewals (Inc Insuranc8 daim)
993
71
1.008
2,415
2,195
1.657
2.299
492
3.777
1.890
12,790
1,184
Legal
Grant expenditure
Sundrie8
11,661
Fundraising
Management and administralion:
Audit & Accountancy
Administralion wages
240
1.560
Total R880urces Expended
Net incoming resources for the year
3.467
Funds balan brought forward
Funds balance carried forward
BALANCE SHEET
314aar-27
CURRENT ASSETS
Reserve Account
Bank current account
31
11.759
31
13,010
CURRENT LIABILITIES
Bank Overdraft
Creditors
NET CURRENT ASSETS
ACCUMULATED FUND
EARMARKED RESERVES (sound Systsm)
GENERAL RESERVES
11,789
Bank Re¢onclllatlon
Current AJC 01510312- Sort Code 5141-02
Balance 31103124
£11,759.36
Unpresent8d Cheques
£0.00
Unpresented Receipts
£0.00
True Balance
£11759.36
Reserve Alc
£31.37
£11790.73
## **Trustees’ Annual Report for the period**
**From April 2023 Period start date To March 2024 Period end date Charity name: Village Hall**
**Charity registration number: 524346**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the charity shall be to provide
and maintain a valuable community asset,
the village hall, that supports the local
community and offers others from further
afield the opportunity to use a facility within
a beautiful landscape.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To further this aim the committee shall
have power to:
(a) Obtain, collect and receive money or
funds by way of contributions, donations,
grants and any other lawful method
towards the aim of the Group.
(b) Associate local authorities, voluntary
organisations and the residents of
Bryngwyn, Clytha & Llanarth in a common
effort to carry out the aim of the Group.
(c) Do all such lawful things as will further
the aim of the Group.
The village hall committee has made
available the hall for events that the local
community can engage with, such as quiz
nights. There have been many regular
bookings from diverse groups such as yoga
and pilates classes, sports massage
services, dog training and many more, all
to the advantage of the local community
and wider afield.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have paid due regard to the
guidance for public benefit in all decisions
made by the trustees and the management
committee on their behalf. They have
ensured that the public benefit of our
charity is to offer a village hall facility for the
benefit of its community as described
above.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The village hall is not in a position to act as
a grantor|
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|We are very aware of social investment
needs in a community; however, our prime
focus is to maintain and offer our village
hall to those wishing to make use of it. We
offer concessions to certain groups whose
activities relate to supporting under-
represented or those with limited finances.|
|Contribution made by
volunteers|Para 1.38|In kind contributions valued at £13.70/hour
have been made by the Management
Committee all of whom are volunteers,
which have amounted to circa 200
combined hours or £2700 in kind. The
activities of the volunteers are mainly in
organising the maintenance and enhancing
the fabric of the building and its offerings.
Such activities were the installation of a
CCTV system and remote heating
controllers, overseeing the installation of
new flooring, new curtains and decorating
the toilet facilities. We have been fortunate
that the Llanarth Estate trust has been able
to help with many more complex tasks that
have required special tools and skills|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the financial year 2023/24 the
committee were successful with applying
for and receiving grant aid which has
enabled the following improvements to be
made to the hall facilities. A £4500 grant
contribution to upgrade the flooring in a
number of thoroughfare areas
The main hall has been hired for £15,500,
approximately 1300 hours. This was in a
difficult period when the hall, as others
were recovering from the effects of the
Covid restrictions. This would amount to an
excellent occupancy rate of circa 40% over
a 10 hour day 7 days a week|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|No formal targets were set; however, a
general understanding was to at least
match revenue and outgoings to maintain a
good bank balance.|
||||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|No formal fundraising objectives were set,
but to maximise on grant support that was
available|
|Investment performance
against objectives|Para 1.41|No formal investment objectives were set|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Total income from hall hire: £15,546, other
income from grants, donations and
insurance claim £4660, giving a total
income of £26838. The Charitable
expenditure totalled £26,394, which
includes grant aid investments and direct
costs. Management and admin costs were
£1800 giving a total expenditure of
£28,194. The book balance for the year
stood at -£13556. Taking into account the
previous year’s funds brought forward of
£13145 gives a carried forward sum of
£11789 which reconciles with the bank
statement.,|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The maintenance and upkeep of such a
large facility requires a good reserve of
funds. We realise that to meet our zero
carbon targets by 2030 will require a
number of energy saving interventions for
which are considering. These interventions
will be significantly in excess of any
reserves currently held.|
|Amount of reserves held|Para 1.22|£11790|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|There are no deficits for the financial year
being reported on.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties with the charity
going forward as a going concern|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal source of funding is venue hire
income|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|As with many village halls, the risks are:
1.Not maintaining an active committee
2.Not ensuring venue bookings are of
sufficient number.
3.That all necessary maintenance
interventions required are NOT
tackled promptly.
4.A further pandemic without financial
aidfromgovernment.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated charity|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|There are no identified methods of electing
or removing trustees within the original
Trust Deed. This is an action required
during next financial year. Currently 2
trustees are in office, with an expectation to
extend to 4 in the next financial year|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|VILLAGE HALL (Changing January 2025 to Llanarth Village
Hall, Monmouthshire)|
|---|---|
|Other name the charity uses|Llanarth Village Hall|
|Registered charitynumber|524346|
|Charity’s principal address|The Old Post Office Llanarth Raglan USK NP15 2AU, but
changing January 2025|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Benjamin Cadoc
Herbert|Chair|Whole Year|Management Committee|
||Michael Arthur
Powell|Vice-Chair|Whole Year|Management Committee|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Michael Arthur Powell **Position (eg** Vice-Chair and Trustee **Secretary, Chair, etc)**
**Date** 8th January 2025