’ - Trustees Annual Report 2024 25
Treowen & District Village Hall Charity Commission Number 524309 Treowen Road, Treowen, Gwent NP11 3DP
Trustees
Mandy Mitchell Chair Kathleen Rogers Secretary Phyllis Jenkins Treasurer Patricia Williams Trustee Pauline Thomas Trustee Carol Prosser Trustee Christopher Edwards Trustee Christine Edwards Trustee Helen Whitney Trustee New Trustees are recruited at the A.G.M. generally from word of mouth.
The Village Hall is for the purpose of the inhabitants of Treowen and District without distinction of political, religious or other opinions. It is used for meetings, lectures and classes and forms of recreation with the objective of improving the life of the said inhabitants. We aim to supply a safe place for all ages of the community locally so that they may hold classes, including, Heart Rehabilitation, Yoga, Martial Arts, Ladies Exercise classes, Line Dancing, Sewing, Newbridge W.I. use it as their office and Slimming World hold 2 groups here every week. As well as birthday parties and meetings at an affordable cost. We also hold two charity coffee mornings every year for various local charities.
Our income is raised mainly from rental fees of £8 per hour, we are also well supported by our local shop who hold a box there which is emptied regularly and we have a used book store in the hall where people make donations for books taken.
Our total rent has been reduced this year by approximately £1000 but this is because one of the classes has finished. This will be rectified this year as new classes have been introduced.
We have been successful in obtaining a Grant from the Welsh Church Fund of £7500 and lottery funding of £20K to have additional parking outside the hall. The total cost, to include CCTV, White lining, New Notice board and the new car park is £28,354.26 leaving a shortfall of £854.26. The council completed a set of steps down to the car park opposite at no cost to us. Ruth Jones, the MP for this area visited the hall to view the new car park. The additional car parking has been well received by those using the Hall and residents find it easier for parking their own cars. We also have received a grant from Gildemeister of £1059 for new flooring in the kitchen.
Our Income and Expenditure statement shows a shortfall of £4863.46 but this is because the Grant Money of £7500 was not received until after the Audit took place, in reality we made a profit of £2636.54. This has reduced from last year by £2900 but our utility payments have increased by approximately £1200. We are in the process of negotiating a new contract which should see this figure reduced this year.
Bank balances are as follows
Current Account £8683.46 Savings Account £ 23266.27
Our assets total £31,949.73 and again this does not include the £7500 grant money. We review the amount held in the Current account at regular meetings and transfer to the savings when the working balance is considered too high.
Mandy Mitchell Trustee (Chair)
TREOWEN VILLAGE HALL INCOME AND EXPENDITURE
| YEAR | 2020/2021 | 2020/2022 | 2022/2023 | 2023/2024 | 2024/2025 |
|---|---|---|---|---|---|
| INCOME | |||||
| Donatons | 264.00 | 433.80 | 225.10 | 296.00 | 265.00 |
| Fund raisingNet | 24.00 | 77.00 | 81.00 | 605.61 | 145.00 |
| Interest Paid Net | 7.37 | 0.20 | 288.49 | 516.14 | |
| Loteries | - | - | |||
| Rent | 1,712.80 | 7,316.00 | 8,152.50 | 10,719.99 | 9,726.00 |
| Sundries | 49.13 | 110.00 | 35.58 | ||
| Grant | 24,000.00 | - | 2,329.99 | 21,059.00 | |
| Total Income | 26,057.30 | 7,937.00 | 8,494.18 | 14,240.08 | 31,711.14 |
| EXPENDITURE | |||||
| Accountancy | 40.00 | 20.00 | 40.00 | 40.00 | 40.00 |
| Cleaning | 244.27 | 1,112.50 | 765.00 | 1,426.04 | 1,407.98 |
| Donatons | - | 180.00 | 200.00 | - | 576.00 |
| Heat/light/water | 1,178.33 | 1,394.37 | 1,481.30 | 1,580.71 | 2,735.41 |
| Insurance | 674.54 | 689.85 | 735.13 | 816.22 | 845.66 |
| Licence/Performance Rights | 149.00 | 132.00 | 139.20 | 172.67 | 182.88 |
| Purchases | 423.34 | 93.89 | 475.19 | 853.76 | 1,042.39 |
| Repairs/Maintenance | 861.42 | 502.39 | 2,610.19 | 3,462.10 | 514.90 |
| Sundries | 4.00 | 32.00 | 174.97 | 326.51 | 394.51 |
| Improvements | 10,125.20 | 194.00 | 28,747.87 | ||
| Fire Certfcate/Maintenance | 76.20 | 86.40 | 25.80 | 87.00 | |
| Total Expenditure | 13,776.30 | 4,437.40 | 6,646.78 | 8,678.01 | 36,574.60 |
| Date of Accumulated Funds | 08.04.21 | 08.04.22 | 03.04.23 | 03.04.24 | 28.04.25 |
| Balances brought forward | 25,902.27 | 29,399.60 | 31,247.00 | 36,813.19 | 31,949.73 |
| PetyCash | 4.12 | 4.12 | 4.12 | - | |
| Total Assets | 25,906.39 | 29,403.72 | 31,251.12 | 36,813.19 | 31,949.73 |
| PROFIT/LOSS shown to be | 12,281.00 | 3,499.60 | 1,847.40 | 5,562.07 | -4,863.46 |
| Audited by | D Hadigate | D Hadigate | D Hadigate | D Hadigate | D Hadigate |
| Date Audited | 13.05.21 | 06.05.22 | 15.04.23 | 21.04.24 | 28.04.25 |
| notes |
"No provision has been made for any payments that might be due, nor for any income receivable".
(HARITY COMMISSION FOR ENGIAND AND WALES Independent examiner's report on the accounts Sectlon A Ind•p•nd•nt Ex4mln•e• R•port Report to the trustees & Pl&ThiLT VILLfv&c HAI On accounts for thè yèar •nd•d Charlty no 3ilo31ioif 51goq Set out on pag&s I report to the tmstees on my &xamlnaUon of the accounts ol tha ab¢No ¢harity I'lhfr Trust I lor the year ènd•d Responsibilith•5 and basis of report As the charity's trustees, you ar8 rèsponsiblè for the prèparation ol tha accounts in accordanca wilh the reqLJirèments of the Charities Aca 2011 I'the A¢¢'l. I report in respect of my exarnination of the Trust's accounts carried out under sèction 145 of the 2011 Act and in carrying out my examination, I have followed all thè applicable D1CtionS givèn by the Charity Commission undèr s610n 14515llbl of the Act. Independent I have complètad my examination. l ¢onfimi that no material matters have examiner's statement come to my attention In connection wilh the examinats"on. I have no concèms and have come across no othèr matters in connection with the exarnination to which attention should be drawn in this rèport in ordar to enable a prokr undèrstanding of the accounts to be reathed. Slgned.. Date: ir Namg.. Relevant professional qualificationlsl or body lif any): Address: I• LHIW Section B Disclosure Only complet8 If the Examiner needs to highlight matenal matt8rs of conTrm Iseè CC32. Independent exarnination of charity 8ccounts.' directions and guidance for exarninersl. IER Oct 2018
Give here brief details of any items that the examiner wishes to i$cIo88. IER O¢t 2018 Page 3 is the Income and Expenditure Chart.