# **TREOWEN AND DISTRICT VILLAGE HALL TRUSTEES’ ANNUAL REPORT** From 12[th] March 2020 to 11[th] March 2021 Charity Commission Registration number – 524309 ## **ADDRESS –** Treowen & District Village Hall Treowen Road Treowen Gwent NP11 3DP ## **TRUSTEES –** Mandy Mitchell – Contact/committee Nancy Hallett – Chair Christopher Edwards – Trustee/committee Kathleen Williams – Trustee/committee Christine Edwards – Trustee/committee Patricia Williams – Trustee/committee Shirley Bourne – Trustee/committee Phyllis Jenkins – Trustee/Treasurer Barbara Gregory – Trustee/committee Kathleen Rogers – Trustee/Secretary Jeffrey Williams – (Deceased) removed 29.1.2020 ## **STRUCTURE/MANAGEMENT** The Trustees oversee the day to day running of the Hall, they meet every 4/6 weeks and discuss matters arising including recruitment of new Trustees who are proposed and seconded before being accepted as members, they provide and maintain a facility for all the community to use. All new members must serve a minimum of 12 months before being proposed as officers. All the trustees and other helpers are all unpaid volunteers except for a professional cleaner which costs £15 per hour and is usually employed for 2 hours a week. ## **ACTIVITIES/OBJECTIVES** The objective of the Charity is to keep the hall open for the benefit of the local community. It is also made available for Council and Government elections. During the 2020/2021 period this was curtailed due to the Covid-19 restrictions, the lockdown time was used wisely to modernise and update the Hall. Normally the hall is used for activities such as yoga, line dancing, slimming classes, drumming, budo, children’s dancing, the local W.I. and heart rehabilitation classes, the fee is £8 per hour. Our aim is to ensure that the fees are affordable so that it can be used as much as possible whilst covering all the outgoings for the hall. We also hold charity coffee morning at the hall and during this period money was raised for Macmillan cancer, Guide dogs for the blind and the Welsh Air Ambulance. ## **ACHIEVEMENTS/PERFORMANCE** The Charity was fortunate to receive a series of grants from the Council totalling £24000, from this we had the following renovations done to the hall New suspended ceiling New flooring Completely redecorated Updated the kitchen Updated electrics Updated toilets New tables and chairs to enable social distancing These renovations have resulted in the hall being used more and therefore this is benefiting the local community. ## **FINANCIAL** As of 11[th] March 2021, there is a total of £25902.27 in the bank, It was agreed at the Annual General meeting that the excess money left over from the grant plus funds already held in reserve which together total £23929 will be earmarked for the roof as it is expected that it will need to be replaced/renovated in the future as the building is approximately 50 years old. We have no debts. ## **TREOWEN VILLAGE HALL INCOME AND EXPENDITURE** **----- Start of picture text -----**
YEAR 2015/16 2016/17 2017/18 2018/19 2019/2020
INCOME
Donations 50.00 300.00 - 208.17
Fund raising Nett - 240.86 415.00 3,272.51 132.79
Interest Paid Nett 28.28 30.70 18.01 26.82 24.30
Lotteries 81.55 - - -
Rent 3,737.15 4,249.00 4,530.00 3,559.00 5,030.00
Sundries - - - -
Grant - 100.00 100.00 - 5,000.00
Total Income 3,896.98 4,920.56 5,063.01 7,066.50 10,187.09
EXPENDITURE
Accountancy 40.00 40.00 40.00 40.00 40.00
Cleaning - - 195.00 360.00 765.00
Donations 260.00 150.00 565.00 2,832.00 46.78
Heat/light/water 1,591.07 1,987.42 1,538.77 1,500.41 1,681.73
Insurance 966.41 847.61 879.48 888.90 671.48
Licence/Performanc 111.60 114.00 117.84 121.36 124.80
Purchases 32.31 29.99 22.00 134.52 168.29
Repairs/Maintenanc 586.50 50.00 136.28 - 488.82
Sundries 52.54 56.50 46.47 33.92 60.02
Improvements - 2,016.00 - 92.96 5,797.48
Fire Certificate/Ma - 120.90 56.88 19.80
Total Expenditure 3,640.43 5,412.42 3,597.72 6,023.87 9,844.40
Date of Accumula 8.3.16 8.3.17 11.4.18 8.4.19 08.04.20
Balances brought f 11,502.69 10,043.20 12,931.80 13,278.99 13,611.21
Petty Cash 10.47 2.85 1.21 3.71 14.18
Total Assets 11,513.16 10,046.05 12,933.01 13,282.70 13,625.39
PROFIT/LOSS sho 256.55 -491.86 1,465.29 1,042.63 342.69
Audited by J Lovett J Lovett J Lovett J Lovett D Hadigate
Date Audited 12.4.16 30.4.17 25.4.18 8.5.19 14.11.20
awaiting grant for
notes blinds
I'm not too sure about previous years …
Opening bank 11,513.16 10,046.05 12,933.01 13,282.70
Add Income 4,920.56 5,063.01 7,066.50 10,187.09
Less Expenditure -5,412.42 -3,597.72 -6,023.87 -9,844.40
Closing Bank should be 11,021.30 11,511.34 13,975.64 13,625.39
**----- End of picture text -----**
|Actually is|10,046.05|12,933.01|13,282.70|13,625.39| |---|---|---|---|---| |Diference|-975.25|1,421.67|-692.94|0.00| "No provision has been made for any payments that might be due, nor for any income receivable". ## **2020/2021** 264.00 24.00 7.37 1,712.80 49.13 24,000.00 **26,057.30** 40.00 244.27 - 1,178.33 674.54 149.00 423.34 861.42 4.00 10,125.20 76.20 **13,776.30** **08.04.21** 25,902.27 4.12 25,906.39 **12,281.00** **D Hadigate 13.05.21** |2020/2021|| |---|---| |**Summary**|£| |Art|14.00| |Braveheart|16.00| |Dancing - B|36.80| |Dancing - J|258.00| |Dancing -|140.00| |Drumming|48.00| |Guides|24.00| |J Creese|120.00| |Keep Fit|12.00| |Line Danci|208.00| |Party Book|116.00| |Slimming W|400.00| |WI|64.00| |Yoga|88.00| |Yoga - Don|168.00| |1,712.80|| Note: £248.80 of Rental Income was from March 20 **Summary** £ Fitting new 1,000.00 Bullen - bu 2,700.00 AP Electric 310.00 A. Rogers 4,320.00 Flooring 1,075.20 Electrical 720.00 ###