PENCOED MIIIER'S WELFARE HALL CHARZTY UNAUDITED FIP4AI4CIAL STATEMEIITS 31 MARCH 2025 Charlty numb•r $24211 PENCOED MINER'S WELFARE HA￿ CHARtrY FINANCIAL sfATEMENTS YEAR ENDED 31 MARCH 2025 CONTENTS PAGE Trustees, Report Independent EXam1r￿￿$ Report statement of Flnanclal Activltles {Incorp)ratlng the Income and Expenditure Account) Balance Sheet Notes to the ftnanclal StateM￿ts PENCOED MINER'S WELFARe HA W CHARITY TRUSTEES. ANNUAL REPORT YEAR ENDED 31 MARCH 2025 The trustees, have pleasure in presenty.ng their report and the unaudited ftnanclal statements of the charity for the year ended 31 March 2025. REFERENCE AND ADMIIIISTRATIVE DETAILS R¢glstered charfty name Pencoed Welfare I￿lt￿te Ch*rfty registratlon number 524211 Prfnclpal Office *nd Re9lsteved Offlc• welfa￿ H311 Heol v Groes Pencoe Brldgend CF35 SPE THE TRUSTEES The ttriJstee5 who seNed durlng the year were as follows.. Councillor John 8utcher Ichalrman) Mrs Judith Butcher Luke Fletrher MS Mr Gordon Lewls Mts Wendy McDonald Counclllor John A Wllllams Séer•tary Judith ￿t(her Independent •xamln•r lff Acctsuntancy Umited 32 Rhodfa Me5 Broadlands 8rid9end CF31 $8F 8ank•r• Natwest Bank PLC 28 Adare street Bridgend CF31 IEN PENCOED MINER'S WELFARE HAL4 CHARTfY TRusfEES' ANNUAL REPORT YEAR ENDED 31 MARCH 2025 STRUrnIRE, GOVERNAIKE AND MAMAGEMEMT Tnjstees are appointed by the management commrttee and serve for one yèar after whid) period they may put themselves forward for re-appolnts7)ent subject trk èpproval at a Genet71 Meetlng. The trustees meet bl- monthly or as agreed by the Commartee. The chadty is governed by a Deed of Trust adopted on 30 April 1965 and amended by deed of variaknon on 10 February 1987. The trustees ablde by the tharlty'5 constitution which is revised periodically and was last upjated on 15 December 2020. The charity Is run by the trustees and all de￿￿Orl5 are m*1e by them. The chadty revlews the rlsks to whlch eX[￿j regularty and the trustees tske step5 to ensure that these rtsks are kept to a minlmum. OB)ECTIVES AND AcnvrriES The core alm of the charity Is Provision of facIl￿e$ for sltch forms of reueaty.on includin9 physical exerdse or other leisure-tlme occupatlon as are conducbve to the lrnprovemert of the conditions of Ilving ol the Snhabrtonts or the parish of Pencoed and the neighbourhood thereof and In partkular Ibjt not excluslvelyl such of the sald inhabttanrs as are members of the minin9 community. ACHItVEMEMTS AND PERFOAMANCE Operations at the hèll contlnue as nomal and the Trustees have met on xveral times throughout the year to keep up to dote and deal with matters of routine buslness to ensure cornpllance and best value 15 maintained. In the period under revlew the financlal po9￿On of the Hall has Improved and the annual accounts for 202412025 are Showing a surplus. The Trustee group cohesively to steer and control eosts at the Hall as an operating business unlt. The maln hlrer Selca Dayc4re Nursery conUnue5 successfully and offers o range of chlldure servlces over a 50-week period. The h)11 Is occupied every weekday untll 9pm by the nursery and other ￿gUlar users SLKh a5 Indoor Bowls, Orama, Yoga, Ladies Group and WI. The facilitles are a150 available at weekends for privare h*￿ Indudln9 users Irorn a number of dlverse community groups such as Crafters, Card5omyopJthy, Welsh and Staffordshlre eulldo9 Tether5. Fayres and paTUes. 8Jobob Bach operate the Drop In Communlty Pantry weekly uslng the lounge as a local hub. Pencoed PAVVS has taken up the tenaw In the 5rnall office provldlng an appglrntment only system for pet vacclnation and mtrochippsn9. Hlre rates - a IO% Increase was agreed and Implemente(I In ottober 2023 In part to refleet the Increase in the eost-of-llvlng and wlll be reconsldered at the 2025 AGM. In spedal circumstances COn￿ssIOnS have been made to ensure thèt community users could use the facililies * the Hall and the Trustees recommend these concessions are malntained going forward. Belng mlndful of the Trustee's responsibillves. a series of polides have bèen Implemented wlth Rlsk Assessments for Fire, Healrh and Safety belng carr+ed out Ot￿mber 2024. Both the Fire and Health & Safety Rlsk Assessments are undertaken annually with the Water Safety Assessment (Le9ionellal bein9 completed on bl-annual basls and thls is next du* in December 2025. Access Audlt was undertsken in autumn 2022 No major projects have been completed durtng the year to the intedor of the hall but sevefal projects are under cortsideration. and, som* wlll require grant fundlng to proceed. The FiA08 development at the rear of the hall Is now comp￿ted with the new apartments fulfy (Kcup*d. The hall has benefitted from this with the resurfacing and lining of the enlarged carpark, a new perimeter woll and fallings ano a levelled path from the slde Flre Exit to the front of the bulldlng. The pollty of uslng ILKally based contrartors remains the goal and ha5 proved to be Cost effective as well as community and environmentally friendly. subJ&t always to best value beirHJ achleved. As Trustee5 we bdfjeve that the orfginal alms of tt* Welfare Hall FounLJers tt*nknnue to te achSeved and we are pleased to recommend thL% report. FINANCIAL REVIEW The charity has expenenca1 an incr&3se In Income the year due to irK7t Trustees monltor the ttjmover and expenses dosely and keep a tlght ￿1Th on the In hiring of the hall. The PENCOtD MINER'S WELFARE HAL¥ CHARITY TRUSTEES" ANNUAL REPORT YEAR ENDED 31 MARCH 2025 Reserve5 policy The dlrectors have established a ￿11£Y whereby unrestricted funds not committed or invested in tangible fixed a55ets held by the chanty are reviewed on an annual basis to ensure that there are sufficient funés for the f(rthcoming period. PLANS FOR FimiRE PERIODS The charity 15 looking to increase its revenue streams wth new tenants and a prfce dse. RESPONSIBILITIES OP TME TRIJMES The trustees are responslble for preparing the Trust￿. Annual Report and the finandal statements Sn accordance with appllcable law and Unltsd Klngdom Accountin9 stsndarfs. Charity law requi￿$ the trustees to prepare finantial statements for eath ftn3ndal year v4hlth glve a tnje and fair view of the state of affairs of the chanty and of the incomlng resour￿5 and application of reSoU￿s, Includlng the Income and expendlture of the chanty for that year. Under the law the trustees have elerted to prepare the finandal statements in aceortlance wlth Unlted Kingdom Generally Accepted Accounting Practice {Unlted Klngdom Accountlng Standards and apwicable lawl. In preparing these ftnandal statsments, the trustees are reouired to.. selert sultable acCoun￿ng pollcles antj then apply them conslstently; observe the methods and prfndples In the Charitle5 SORP; ake Judgements and estlmates that are reason)b￿ and prudent; stste whether appli¢•ble UK Aecwrting Standards h•ve been followed, subject to any materl•l departures dlxlosed and exp￿l￿ed in the flnanclal statements,. prepare the flnancial statements on the goln9 0)ncem tras15 unl•ss tt Is Inapprowate to presume that the charlty will continue In operatlon. The trnstees are responsSble for keeplThJ proper accounury records whlch dLsclose wlth ￿aSOnable accuracy at any tlme the flnancial position of the charity and whlch enoble them to ensu￿ that the firtandal ststements omply wlth Charltles Act 2011. The twstees are also ￿ponSIble for safeguardin9 the assets of the charlty and hence for tsklno reJsonoWe #eps for the kyeventlon JThJ detethon of and other IrregUlarf￿es. peNCOED MINER'S WELFARE HAL4 C•IARrrY TRUSTEES. ANNUAL REPORT YEAR ENDED 31 MARCH 2025 REPORTING ACCOUNTAIITS Qulff Acctsuntancy Llmited will continue In Offi￿ as reporting accountsnts for the ensulThJ year. Regl$tered Office.. Heol v Groes Pencoed Bridgend CF35 SPE Slgned by order of the trustéés J Butther Secretary DATE.. I atsas PENCOED MIP4ER'S WELFARE MA￿ CHARITY INDEPENDEPIT exAMINtR'S REPORT TO THE TRUSTEES OF PENCOED MINEER'S WELFARE HALL YEAR ENDED 31 MARCH 2025 In accordan￿ with our terrns of engagement. and in order to asgst you to fijlfil your duties under the Charf￿e5 Art 2011, 1 have cornpiled the financial statements of the company which comprise the Statement of Finoncial Artivities, the Balance Sheet and the related r￿te$ from the xc0un￿ng records and infom)ation and explarotions your have given us. R05P8Ltlvo rnsponslbllltles of tntytats and examln•r The trustees are ￿pOnsIble for the preparntion of the accounts. The trustees o)nslder that an audit is not required for this year under sectlon 144 of the Charities Art 2011 (the Cha￿ty"e$ Artl. and that an independent examination Is reoulred. Having satisfied mysdf that the charlty Is not subjert to Judrt under tornpany law and Is elSglble for Independent examlnatlon. It Is my responsSbillty to= examine the occounts vnder section 145 of the Charities Art,. to follow the procedu￿5 lald down In the general direction5 glven by the Cha￿ty Commission under section 145{51{bl of the Charrtles Act,. and to state whether particular matters have wme to my attention. BaslB of Indepond•nt •xamln•rf• r•port My examination wa5 carried our In attordance with the genernl dtrections glven by the Cbadty Commlsslon. An examinètlon 5ncludes a revlew of the accounting records kept by the charity and a comparison of the accounts presented with those rectsrd5. It also includes consideratlon of any unusual items or dlsclosures In the accounts, aThJ seekin9 explanations frorn you as trustees concernin9 any such matters. The Pro￿dureS undertoken do not provlde all the eVIden￿ that would be requlred In an oudlt and tonsequentyy no opinion Is glvern as to whether the accounrs present a 'tJue and falr vlew. and the report Is Ilmlted to those matter5 Set out ln the statsrnent below. Ind•p•nd•nt •x•rnlnerf• •tJt•rn•nt In connecUon wlth my examinatlon. no matter ha5 COlW* to my attentlon.. 111 whlch glves me ￿asOnable ￿use to belbeve th* In any materlal respect the requlrements.. to keep èccountlng record5 in accordance with section 130 of the Charites Act,. and to prepare accounts which accord with the accounting records, compfy wilh the methods and prfnclples of the Statement of RecofflmeThJed Practice.. Accountlng and Repordng by Charities have rsot been mtt,. or 12) to whlch, in my oplnion, attenilon should be dr4wn In trder to enable a proper under5tandlng of the accounts to be reached. Name S Howard on Behalf of Qulff Accoltntancy umltad Relevant professional quallfioilon or body'.FCCA Qulff Accountancy Umlted 32 Rhodfa Mes 8roadlands Bridgend CF31 5BF PENCOED MXNER'S WELFARE HAL¥ CHARrrY STATEMEt4T OF FINANCIAL ACTIVITes (IMCORPORATItIG THE INCOME Af4D EXPENDITURE ACCOUNT) YEAK ENDED 31 MARCH 2025 Unrestrleted Restricted Total fund5 Funds Funds 31.03.2025 Total Fund5 31.03.2024 INCOMING RESOURCES Income from Donations Charftsble activities Investments 43.686 223 43,686 223 36,270 178 TOTAL RESOiIRCES EXPENDED Expendlture on Charitable activities Other 31￿32 659 31832 659 43,420 671 TOTAL INCOME/(EXPENDITURE) 10.418 10rt18 17,6431 Racond15•tlon of funds Total funds brought forward 15,345 15.345 22.988 TOTAL FUNDS CARRIED FORWARD The Statement tsf Flnanclal Artlvltles Includes all g¥lns •nd losses In the year therefore a statement of total reco9nised gjins and losses h•s not been prepared. All of the Bbove Jmounts relate to contlnulng athvltles. Th• on pages 9 to 12 lorni part of th¢M fln•ndal st•t•mants. PENCOED MINER'S WELFARE HAL¥ CHARrrY BALANCE SHEEr YEAR ENDED 31 MARCH 2025 Year ended 31A13.2015 Year ended 31.03.2024 Fix•d Awts io 1.270 1,813 Current As60t5 Debtors Cash at bank li 2,971 22.851 3,070 12.027 25,822 15,097 CrodStors.'•mtsub)t• falllng du• wlthln one year 12 Not Current As*ets Funds Restricted Income hjnds Vnrestricted Income funds 13 25.763 15.345 Total Fund• 14 The trustees a￿ sabsfied that the tharlty Is enty￿ed to èxemptlon from the prov1510ns of the Charty Act (the Act) relating to the audit of the finanaèl statements for the year by vlrtue of section 477 of the cOm￿n￿e5 Act, and that no member or members have wuested an audlt pursuant to 5ecuon 476 of thè Companle5 Act. The trustees atkr¢owledge their responslbllltles lor.. ensurlng that the company keeps adequate aC￿￿ntIng re￿rdS and preparlng rhe finontial sratements whlth glve a true and falr vlew of the Sta￿ ol affalts of the charity as at the end of the financlal year and of its surplus or defKit for the flna1￿laI year In accordance wlth the requlrements of sectlon 393, and whlch Otherwlse cornply wlth the reoulrement5 of the Act relatlng to financial statements, so far as appllcable to the thodty. These flnandal statèments were opproved by the members of the commM¢e on t gned on thelr behalf by.. and are Ilr J 8utc rustee er Chalrman) Mr5 J Bvtcher ISecretsry} Trustee John A Willlam5 (Treasurer) Trustee A/Aa/ Luke Fletcher MS TTVStee Mr &)rdon Lewis Y￿Stee Mrs Wendy Mcoonald Trustee Charlty Number.. 524211 The n4)tes on pa9ts 9 to 12 forni p•rt of these Ilnanci•l statéments. PENCOED MINER'S WELFARE HAL¥ CHARrrY NOTES TO THE FINANCIAL sfATEMEKrs YEAR ENDED 31 MARCH 2025 ACCOiINTING POUCJES Basis of a¢countlng These accounts have be￿ prepared under the historical cost convention w￿h Item5 reeognised at Cost or tranS￿t￿n value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared In actordance wlth the Ststement of Recomrnended Prattice.'Ac¢ountlng ènd Reportirsg by Charttles preparing their accounts in accordance with the Finanual Reporting Standard applicable In the UK and Republic of Ireland and the Act 2011. Cash flow •t•t•M•nt The trustees have tsken advanta9e of the eXeMp￿On In Flnancial Reportlng Standard No I Irevlsedl from IndudSng è cash now statement In the financbl statements on the grounds th* the company 1$ Small. Flxed All f5xed a55ets are Inlti•lly recorded at cost. Depreciation Depreciatlon is cakulateil so as to wnte off the cost of an asseL les5 Its resldual valve, over the useful e¢onomlc life of that asset as follow5: Property 8ulldlng Improvements Office eoulpment 33.33% straight Ilne bas15 30% 5trai9ht line b4SIS 25%.30% straight line ba￿$ Fund Accountlng Unrestrlrted funds are avallable ltr we at ￿ dtstretlon ol the trustees In fvrtherance of the general oblectlves ol the chèrtty. Restr1Cted funds can only be used for portkular restrfcied purposes wlthln the oblerts of the ehartty. Restrictions arfse when specffied by the doror or when fvnds are ralsed for particukryr ￿strICted purpos&. Further explanatlon of the natyre and purpose of eath fvnd Is lrteluded In the notes to the flnanclal statements. Incomlng resourc All Incomin9 resour￿5 are induded In the Statement of Financlal Artlvltles when the charity is legally entitled to the Income and the aThh)unt Can l)e quanufied with reasonaUe accurary. Expenditu￿ Is recognlsed on an accrua15 basls and has been dassifted under headings that aggregate èll costs relating to the category. whe￿ costs cannot be dIre￿Y aithbuted to partlcular headings they have been allocated to attivities on a basis cmslstent with the use of resources. Governance costs indude those costs assoclated wlth meettng the consdtutional and statutory requlrements of the Charlty and include the independent eKaminatlon fee5 and costs linked to the strateglc management of the charity. PENCOED MINER'S WELFARE HALU CHARTrY NOTES TO THE FINANCIAL sfATEMENTS YEAR ENDED 31 MARCH 2025 Donatlom and Charltable artlvltlo6 Total Total Totsl funds 1025 Totrl funds 2024 funds fvnd• Charftable actlvltles Hire of Hall Grants Te¢elvable Brldgend County Borough Countil 43.686 43,686 36,270 Investfflent Incom• Totsl Total r•#trfcted lunds Total funds 2025 Total fund 2024 Bank Interest recelvable 223 223 223 223 178 178 Costs of ch•rltsble actl¥ltleg by actlvlty type Artl¥ltl und•rtak•n dlrectl¥ Support Total fund• 2025 Total fiind• 2024 Pencoed Wewjrt Hall 30,178 2,654 32,832 43,420 Support Cost Allocatlon The support costs have been allocated on the following basls.. Prlnting. posrage and ststionery 8¢)okkeeping Telephone Computer and software Ucences Training costs Refreshments Depreciatlon Usage basls floor area basls Usage basis Usage basis Usage basls Usage basis Usage basis ljsage basls 1,062 353 120 169 407 543 Support Costs Unr••trI￿ Ttstsl fund• Totsl fund• Fund$ 2025 2024 Gov¢rnznce Accountancy fees AGM Bank charges ICO Subscr6ption 624 624 624 12 35 671 35 659 35 659 io PENCOED MINER'S WELFARE MA￿ CHARttY NOTES TO THE FINANCIAL sfATEMEf4TS YEAR ENDED 31 MARCH 2025 Net incomln91o¥tgoing revJur¢48 Thls Is stated after charging.. 2025 2024 Depreclaiion -owned assets Acctsuntancy fee 543 480 2,864 480 There was no trustees, remuneration or other benefits for the yejr entled 31 March 2025 nor for the year ended 31 March 2024. There were no trusiee5' expenses p•ld for the year ended 31 Marth 2025 nor for the year ended 31 March 2024. T•x*lon As a registered charity, Pencoed welfa￿ Institute Is exempt from tsK on income and 98ins falling withln section 505 of the Taxe5 Art 1988 or $256 of the Taxatlon of Charyeable Gains Acr 1992 to the extent that these are applied to its charitsble objerts. No tsx charyes have arlsen In the Charlty. staft Co•t• 2025 2024 Wa9es and ylarles Penslons Soclal securlty tt+rts 11,641 581 18,603 930 Partlculars of ¢mploy•u: The average number ol empl?yees durfnq the year. calculated on the basls of full-tlme equlvalents, were as follows.. Number of admlnistrntive staff Number of Trainln9 & Activity stsff No employee rece￿ed remuneratlon rf more than £60,000 d￿ng the year12024-NIII io. Tanglble Flxed A5MQ• Proyrty Bulldlng Impn>v•m•nts Total •qulpment Cost At 01 Aprll 2024 A(Jditions Disposals At 31 March 2025 6,198 16.643 1,867 24,708 D•pre¢l•tlon At 01 April 2024 Charge for year Eliminated on disposal At 31 March 2025 6.198 16.045 222 6S2 321 22,895 543 973 Net Book Value At 31 March 2025 At 31 March 2024 376 598 894 li PENCOED MINER'S WELFARE HAL¥ (XARITY NOTES TO THE FINANCIAL STATEMEIITS YEAR ENDED 31 MARCH 2025 ii. Debtors:Am¢)unts falling due withln one year Total nregtricted funds Total Totsl lund• 2025 Total fvnds 2024 fund# Tratje debtors Prepayments 1,408 1,408 1,714 12. CradttorsAmounts falllng wlthln one y￿r Total uffir•8trlcted funds Totsl restrlctad fvnd¥ Total fun 2025 Total funds 2024 Trade credltors PAYE & Pensl¢)n Ilablllty Accruals 234 234 441 115 13. Movement In fvnd$ At 01.04.24 Incomlng Expndlturn At 31.03.25 Géneral funds Restrtrted funds 15,345 43.909 33.491 25,763 14. AnalyslJ of N•t AM•ts b•twe¢n Funds Ye•r ended 31.03.25 Yur end•d 31.03.24 ft•nd• fund• Flxed assets Debtors Cash at Bank and in hand orher Net Current 1.270 2,971 22,851 11,329) 1,270 2,971 22,851 11,3291 I,B13 3,070 12,027 {1,5651 12 PENCOED MINER'S WELFARE HAL¥ CHARrrY DETAILED STATEMENT OF FINANCIAL ACnVITIES YEAR ENDED 31 MARCH 2025 2025 2024 INCOMING RESOURCES Income Don4tions Grant - Bridgend County B(￿gh Council 43,686 36,270 43.687 36,270 Investment In¢ome Dewsit account interest recelved 223 223 178 178 Tol•l Inoomlng r•¥ourees 43,909 36,448 RESOURCES EXPENDÉD Colts of g¢neratln9 fvndg- Charltabl• •dl¥ltl•• Wages Pension Rates and water Light and heat Insurance Equipment hlre Repalrs Cleanlng Premises expen5e5 Professional fees - Watts & Morgjn ktting fee Electrical Maintenance Flre safety Inspecbon Gas Inspections Bad debts 11,641 581 1.075 6,271 1,914 574 275 1,170 3,082 825 967 1,612 18,603 930 900 5,628 1,641 512 1,246 2,247 1,932 2,750 1,648 120 46 Go¥•rn•rt￿ ¢o•ts Accountancy nk charye5 Subsc￿Pt[on$- 624 624 12 35 38.828 35 30,837 Support co•t• Manag•ment Postage and stailonery Bookkeeping Telephone Depreciation Licences ènd substriptlons CompLJters ar￿ software Training Costs Refreshments 48 1,008 489 2,864 214 120 520 1,062 353 543 169 120 407 Total r050urc•s expen•Jed 33,491 44,091 NET PROFIT/(DEFICTh) 10.418 (7,6431 This page does rKJt forn part of the statutory financial statements 13