PENCOED MINER'S WELFARE HALL CHARITY UNAUDITED FINANCIAL STATEMENTS 31 MARCH 2023 Charlty number 524211
PENCOED MINER'S WELFARE HALL. CHAR FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 CONTENTS PAGE Trustees. Repjrt rndependent ExamSnerfs Rewwt Statement of Flnanclal Artivttles (lnCorp)ran9 the Income and ExpendltLtre Account) Balance Sheet Notes to the flnancial statements
PENCOED MINER'S WELFARE HALL, CHARrrY TRUSTEES. ANNUAL REPORT YEAR ENDED 31 MARCH 2023 The trustees. have pleasu in presentyng their report and the unaudited finandal statents or the charlty for the year ended 31 March 2023. REFERENCE AND ADMINISTIiATIVE DETAILS Registered charity name Penc(d welfare IngtUte Charlty registratlon number 524211 Prlnclp•l Offlce and Rglst•r•d Oltt welfa Hall Heol y Groes Pencoed Bndgend CF35 SPE THE TRUSTEES The trustees who served during the year as follows.. Counclllor John Butcher (Chairman) Mrs Judlth Butcher Luke Fletcher MS Mr Gordon Lewls Mrs Wendy McDonald Councillor John A Willlams S•¢rntary Mrs Judith Butch Independgnt examln•r Quiff Accountancy UmSted 32 Rhodfa Mes Broadlands Bridgend CF31 58F Bankerg Naest Bank PLC 28 Adare street Bridgend CF31 IEN
PENCOED MINER'S WELFARE HALL, CHARITY TRUSTEES. ANNUAL REPORT YEAR ENDED 31 MARCH 2023 STRUCTURE. GOVERNANCE AND MANAGEMENT Trustees are appointed by the management committee and serve for one year atter whlch period they may put themselves forward for re-appointment subject to approval at a General Meeting. The trustees meet bi- monthly or as agreed by the Committee. The charity is governed by a Deed of Trust adopted on 30 April 1965 and afflended by deed of vanation on 10 February 1987. The trustees abide by the Char,5 constitutlon which Is revised periodScally and was last updated on 15 DeMber 2020. The charity is run by the tnJstees and all deosK)ns are m&Je by them. The charity reviews the fisks to whKh it 15 exrwd regLFlariy and the trustee5 take steps to ensure that these rlsks are kept io a mlnlmum. OBJECTIVES AND ACTIVITIES The core aim of the charity Is Provislon or radlltles for such forms of recreatlon In¢luding physlcal exerdse or other leisure-tlme occupation as 0 conductive to the improvernent of the conditions of living of the Inhabitants or the parlsh of Pen¢x)ed and the neighbourhood thereof and in partscular Itsut not exdusively) such of the said inhabitants as a meMrS of the mlning community. ACHIEVEMENTS AND PERFORMANCE Operations at the hall are fully 5Med wlth the pathJemi¢ behlnd us and the Trustees have met on several occasions throughout thè year to keep up to date on routlAe buslness matters. In the period under revlew the flnancial position ol the Hall has been challenglng with the annual accounts lor 22123 indlcatlng a deflclt (please see Treasurers Reporti. This was not unexpected glven the after-effects of the COVID pandemlc together with drop irn income when the 8-Hive closed at the start of April and Luna Reflexology Itenantl vacatlng the small offlce at the end of November., Selca Dayca Nursery, started up In November 2022 upon ach1eving thelr CIW wistratlon and wlth User levels appmaching normal. we expect any dellcit to decrease slgnificantly in the forthcoming financial period. The diverse range and mix of both regular and new communlty-based Users wlll ConnUe to support the hall as does the wular day hlre of the hall and the tenancy of the small lounge which undersco5 the base operatlons ol the hall. We have not yet mana9ed to secure a new tenant for the small offl¢e, but the space Is currently belng advertised commer¢i)Ily on the slmilar twms as previously with some intertst genernted. Hire rates lor the facllltyes have been maintained at the same level for several years, but these will need to Increase durlng the 23124 flnondal peri(Ml due In part to the Increase In the cost-of-llvlng. In spe¢lal circumstances concessions have been made to ensure that community users could use the focllltle5 Jt the Hall and the Trustees recomrnend these concessions a malntained going fotiyard. The COVID restrirtions have now been lifted and no longer impatt the use of the hall but we would advlse that Vsers rernaln cautlous and continue to tske pauOn5. For the safety of our Users and Staff the hall wlll continue to provide hand sanKClSer. Belng mindful of the Trusiees. re5wnsibilibes, a series of lI0'e5 have been implerrented with Rlsk Assessments for F[, Health and Safety an(J an Ae$S Audit being undertaken last autumn. Whllst the Fire and Health and Safety Rlsk Assessments are due annually. the Water Safety Audit (Leglonellal Is cathed out bl- annually and wlll be due Sn 2023. Projects completed include tecoratIOn of the hall and fire ex¢t corridor, p1arnent of bllnds In the maSn hall and more recently the replacement of the Main Hall kitchen. ThTS was assisted by grant runding obtained by the Selca Daycare Nursery. As part of the RAOB development at the rear of the hall the enlarged car pa has been surfaced and lined with addonal disabled and stsff car parking bays. The pollcy of using locally tsed contsBctors remains the goal and has proved to be cost effective as well as community and environmentally fn"endly, subjert always to best value being achleved. Development of the former RA08 Club for 21 apartments wlth a 78-week pry)gramme Is movSng at pa although there has been sorre disruption to the hall and its, neightrt)urs, but the contractors have endeaVoUd to maintaln a good working relationship with the hall 5tsff, Trust and Users. The land swap wa5 concluded which facilltated the increase and resurfacing of the rear parklng area of the hall the works are almost completed.
PENCOED MINER'S WELFARE HAL¥ CHARrrY TRUSTEES. ANNUAL REPORT YEAR ENDED 31 MARCH 2023 FINANCIAL REVIEW The charity has experienced a detrease in income over the year ¢Jue to the loss of hall hlre. Activitses have been put in place to alleviate this such as teas and coffee5, adverts51ng the hall for hi but these a tsking time to come on board. Due to the decrease in InaJrt the trustees keep a tight rein on the costs Incurr&J. Reserves kxjlicy The dirertors have established a poliry whereby nstritted fvnds not committed or invested in tangible fixed assets held by the charity a reviewed on an annual basls to ensu that there are suffldent funds for the forthcomlng pertcyj. PLANS FOR FUTURE PERIODS The charfty Is l¢J)king to Inrn5e its revenue strearr6 with new aciivitles. RESPONSIBILITIES OF THE TRUSTEES The trustees are responsible for preparin9 the Trustees, Annual Report and the finanaal statements In accordan with appllcable law and Unlt&J Kingdom Ac¢oundng Standarts. Charlty law requlres the trustees to prepa flnancial ststements for each financlal year whith give a true and rair view of the state of affairs of the chadty and of the In¢orning resour and appllcatyon of resource5, lrtcludlng the Sncome and expen(Jiiyrt or the charfty for that year. Under the law the trustees have elected to prepa the flnancial ststements In accordan with Unlted Klngdgm Generally ACpted AccounVng Practl (United Klngdom Accountrng Standards afid appllcable lawl. In prepartng these flnanclal ststements, thè trustees a requlred to.. select sultsble accountlng pollcbes and then apply them consistently,. observe the methods and prlnclples In the Chamtles SORP,. make judgements and ests'mates that are reasonable and prudent.. state whether applicable UK Attounknng Stsndards have tn folltswetj, subject tr) any materlal departures dlsclosed and explained in the financial statements.. prepare the flnancial ststements on the golng nrn basis unks5 it is inapproprfate to presun)e that the cmarlty wlll contlnue In o&ration. The trustees are responslb1e for keeping proper accounting records which disdose with reasonable accuracy at ny time the financlal wsition of the chanty and which enable them to ensu that the financial statements comply wlth Charities Act 2011. The trustees are also responsible for safeguarding the asset5 of the chadty and hence for taklng reasonable steps for the wevenbon and detectyon of fraud and other irregularities, REPORTING ACCOUNTANTS Quiff Accountancy Mited will contr.nue in office as reports'ng accountants for the ensulng year. Registered Office- Heol y Groes Pencoed Bridgend CF35 SPE Slgned by order of the trustees J Butcher Setretsry DATE.. 28 July 2023
PENCOED MINER'S WELFARE HALL, CHA INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PENCOED MINEER'S WELFARE HALL YEAR ENDED 31 MARCH 2023 In accordance with our temis of engagement, and in order to assist you to fulfil your duties under the Cmarlties Act 2011, 1 have complled the financial statements of the company which comprise the Ststement of Financial Activities. the Balance Sheet and the rela1 notes from the accounts.ng records and infomiation and explanations your have given us. Respectlve respon*lb1lltl of trustee5 and examlne The trustees are responsible for the preparab'on of the accounts. The trustees consider that an audit is not required for thls year under section 144 of the Charities Act 2011 {the Chartttes Act}, and that an Independent examination is reqylred. Having satisfied myseir that the charity Is not subject to atjdit und¥ company law and Is eliglble for Independent examlnation, It Is my responsibility to- examine the accounts under sectbon 145 of the Charfties Art,. to follow the procedures laid down in the general directions glven by the Charlty Commlsslon under section 145{5llbl of the Charities Act,. and to state whether particular matters have corre to my attenfjon. Basls of Indep•nd•rt examlnerf6 f•POrt My examinatSon was carried out in accordan wlth the general diredions glven by the Charity Commlssion. An examlnatlon Includes a revlew of the accountyn9 records kept by the charity and a compadson of the accounts psented wlth those records. It also indudes conslderatlon of any unusual Items or dIsclosu$ In the accounts, and seeklng explanations from you as trustees concerning any such matters. The pr¢Kedures undertaken do not provSde all the eVIden that would te requlr8J In art audlt and consequenuy no oplnlon Is glven as to whether the acc¢)unts prestnt a 'true and falr view, and the is Ilmlted to those matters set out In the statement below. Indopènd•nt •xamln•r'$ $tatsm¢nt In connectlon wlth my examlnatlon, no matter has come to my attentlon.. 111 whlch gives me asOnable cause to believe that In any material respert the requirements.. to keep accounting records in accordan wlth section 130 of the Charites Act,. and to prepare accounts which attord wrfch the accounting OrdS. comply wlth the methods and prlnclples of the Statement of Reth)mmended Prartlce.. Accounting and Reptsrtin9 by Charitles have not been met,. cf 121 to which, In my oplnion, attention sh¢)uld te drawn In order to enable a proper understsndlng of the accounts to be reach&l. Name S Howan1 on Behalf of Quiff Accountancy Umlted Relevant professional quallrtca0n or body'.FCCA Quiff Accountancy Limited 32 Rhodfa Mes Broadlands Bridgend CF31 58F Date: 28 July 2023
PENCOED MINER'S WELFARE HAL¥ CHARITY STATEMENT OF FINANCIAL AcfIviTES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 MARCH 2023 Note Unrestrlrted Funds Restricted Funds Total funds 31.03.2023 Totsl Funds 3L.03.2022 ZNCOMING RESOURCES Arbe from Donations Charitable artivities Investments 25.901 80 25,901 80 30,037 TOTAL RESOURCES EXPENDED Expendlture on Charltable acUvStles 0.her 44,038 965 44.038 965 36,322 495 TOTAL INCOMEI(EXPENDITURE) {19.022) (19.022) 16,778) Reconclllatlon of fund$ Totsl funds brought forword 42,010 42,010 48,788 TOTAL FUNDS CARRIED FORWARD The Stalement of Flnanclal Activfdes Indudes )11 galns and losses In the year and therefore a staternent ol total rn11 galns and losses has not been preparel. All of the at*)ve amount5 relate to contlnulng acVvltle5. The notes on pa9•s 8 to 11 forni part of thue financial rtatem¢nt$.
PENCOED MINER'S WELFARE HALL. CHARITY BALANCE SHEET YEAR ENDED 31 MARCH 2023 Year ended 31.03.2Q23 Year end1 31.03.2022 Flxed Assets io 2,639 7,318 Current Assets Debtors Cash at bank li 6,234 17.833 3,269 31,576 24,067 34,845 credors.arnoUnts l•lllng due wh1n one year 12 et Current Assets P4et Asxts Funds Restrtcted Income funds Unrestricted In¢ome funds 13 22,988 42,010 Totsl Funds 14 The trustees a satlsfled that the charlty Ss enbtled to exemption from the provIsn$ of the Cttarity Art (the Artl relating to the audlt of the flnanclal statements for the year by vlrtue of serton 477 of the Companles Act, and thar no member or members have requested an audit pursuant to sertlon 476 of the Companles Act. The trustees acknowledge thelr responslbllltles for.. ensurlng thal the company keeps adequjte accounting C{d$ and prepang the financlal statements whlch glve a true and fèlr vlew of the state of affalrs of the chartty as at the end of the financial year and of Its surplus or deflclt for the financial year In accordance with the requlrements of section 393, an(J which othervrfise comply wlth the requlrements of the Act latlng to flnancial statements, so far a5 appiiuble to the charfty. These flnancSal statements werè approved by the membtrs of the commlttee on the 28 July 2023 and are gned on thelr behalf by.. Cllr J 8utcher (Chairman) Trustee Mrs J Butcher (Secrtaryl Trustee John A Wllllams cfreasurer) Trustee Luke Fletcher MS TrJstee Mr Gordon Lewls Trustee Mrs Wendy McDonald Trustee Charity Number: 524211 The notes on pa9es 8 to 11 forni part of these fin•n¢lal statemen
PENCOED MINER'S WELFARE HALL, CHARrrY NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 ACCOUNTING POUCIES Basis of accountlng These accoLJllts have prepar1 under the hlstorical cost convention with Items rwnised at cost or transartion value unless otherwise stated In the relevant notes to these accounts. The accounts have been ppared In actx)rdance wlth the Statement of ReComed Practyce.'Accounting and Reportlng by Cmarlties pparing their accounts in aCctsrdan with the Nnancitil Rerrting stsndard applicable in the UK and Republlc of Ireland and the Charities Att 2011. Cash Ilow statement The trustees have taken odvantsge of the exemptlon In Flnancial Rep)rting Standard No l (wlsed) frofn induding a cash flov4 ststement in the financial sratements on the gn)unds that the company is small. Flxed assets All fixed assets arE Inltlally recorded at cost. Depre¢latlon Depreclatyon Is alcu5ated so as to write ott the cost of an asset, less rts esb"mated resldual value, over the usefvl economlc Ilfe of that asset as follows: 33.33% strèlght Ilne basls 30% strjight line basis 30% strai9hi Ilne basls Property 8uildlng Improvements Offlce equlpment Fund Accountlng UnStrIcted funds a available fry use at the dlxreti¢)n of the tnjstees in furtheran of the gèneral oblectlves ol the charlty. Restrtcted lunds can only be used for partlcular restrleted purposes wlthln the objects of the charity. Restrlctlons adse when speclfied by the donor or when fvnds a rnised for partlcular $ttted purposes. Further explanatlon of the nature and purpose of each fund Is Indude£J In the notes to the flnonclal statements. IncomlrLg re•ourc•s All incomlng resour a induded in the Statement of Financial Activlties when the chartty Is legally entitled to the Income and the amount can be quantlfied with reasonable acojracy. Resources expend•d EXpendItu is COgnised on an accruals basis ènd has been classified under headings that aggregate all costs relating tr) the category. whe costs cannot be directly aitritriuted to partjcular headlngs they have been allocated to athvltres on a basis consistent with the use of resou5. Govemantt costs include those costs associated with meeting the constituDonal and statutory requiremellts of the charity and Include the inderendent examination fees and costs IinkeLI to the strategic management of the charity.
PENCOED MXNER'S WELFARE HALL. CHARITY NOTES TO THE FINANCIAL sfATEMENTS YEAR ENDED 31 MARCH 2023 Dooations and Charitable activities Total unrestrlcted funds Total restrlcted funds Total funds 2023 Total fund$ 2022 Charltable artivities HI of Hall Grants recelv•bl¢ 8ridgend County Borough Councll 25,901 25.901 26,535 3,502 Investment Income Total unregtrlcted tunds Total restrlcted lund$ Total nds 2023 Total lunds 2022 Bank nte5t recelvable 80 80 80 80 Colts of charlt•bl• •¢tl¥ltl¢$ by act5¥5ty typ• Actlvltlts ndertaken dlrectly Support T4)tal funds 2023 Total funds 2022 Pencoed Welf8re Hall 37,156 6.882 44,038 36,322 Support Cost Allocatlon The support costs have been all¢xated on the following basis: Cost É Printing, postage and statlonery Bookkeeping Telephone Computer and soltware Licences Training costs Refreshments Depreciation Usage basls Floor aw basls Usage basls Usage basls Usage basls Usage basss Usage basls Usage basls 938 486 40 13 527 199 Support costs Unrestrlcted Funds Total fund* 2023 Total fund$ 2022 Governance Accountancy fees AGM ICO Subscription 930 930 460 35 965 35 965 35 495
PENCOED MINER'S WELFARE HAL¥ CHARITY NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Net incomlngloutgolng resources This is stated after charging.. 2023 2022 Depreciation -owned assets Accountancy fee 4.679 480 4,463 460 There was no trustees. remuneratyon or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. There were no trustees, expenses pald for the year ended 31 March 2023 nor for the year ended 31 Mèrch 2022. Ta¥atlon As a reglstered chartty, Pencoed welfa Inskntute is exempt from tax on income and galns falllng wlthln section 505 of the Taxes Art 1988 or s256 of the Taxakn"on of Charyeable Galns Act 1992 to the extent that these are applied to it5 charitable objects. No tay charges have ansen In thè Charity. staff Co8t8 2023 2022 Wages and salartes Penslons Soclal securlty costs 17.278 16,205 790 P4rtlculars of employ•u: The average number of empbyees dUrtr the year, calculat&J on the basls ol fvll-tlme equlvalents, were as follows.. Number of admlnistrative staff Number of Tralnlng & Activity staff No employee recelved remunerotson of more than £60.000 durin9 the year (2022-NIII io. Tanglble Flxed As$ets Proparty Bulldlng Improvements Offlce equlpment Total Cost At 01 Ap1 2022 Addltlons Diswsals At 31 March 2023 6.198 15,887 585 22,670 585 Depreclatlon At 01 April 2022 Charge for year Eliminated on disposal At 31 March 2023 6,198 8,569 4,679 585 15,352 4.679 585 Net Book Volue At 31 March 2023 At 31 March 2022
PENCOED MINER'S WELFARE HAL¥ CHARITY NOTES TO THE FINANCIAL sfATEMENTS YEAR ENDED 31 MARCH 2023 li. Debtors:Amounts falling due wlthln one year Total unrestricted fund5 Total restrlcted funds Total funds 2023 Total funds 2022 Trade debtor5 Prepayments 2,667 2,667 3,269 Credltor5:Amounts lalllng due wlthln one year Total unrnstrlcted funds Total restrlcted funds Total funds 2023 Total funds 2022 Trade credltors Accruals 2,696 2,696 153 153 Movement In funds At 01.04.22 Incomlng resources Exp¢ndlturn At 31.03.23 Gener)I funds Restricted funds 42,010 25.981 45,003 22,988 Analy81s of N•t AM¢ts tween Funds UnreJtrlcted lunds Regtrlcttd funds Year •nded 31.03.23 Year ended 31.03.22 Flxed assets Debtors Cash at Bank and In hand other Net Current 2,639 6,234 17,833 13,7181 2,639 6,234 17,833 (3,7181 7,318 3,269 31,576 11531 li
PEPICOED MINER'S WELFARE HAL¥ CHARITY DAILED sfATEMENT OF FINANCIAL AcrIvrtIES YEAR ENDED 31 MARCH 2023 2023 2022 INCOMING RESOURCES Income Donations Grafjt - Bridgend County Borough Councfjl 25,901 26,535 25.901 30.037 Investment Income Deposit account interest recelved 80 80 Total IncomJn9 rn%011rt¢s 25,981 30,039 RESOURCES EXPENDED Costs of gen¢ratSng fund - Charltabl• actlvltles Wages Pension Rates and water ght and heat Insurance Equlpment hlre Repalrs CleanSng Premlses expenses Advertising Electrlcal Maintenan Are safety Inspectyon Gas inspections Bad debts 17,279 16,205 790 1,038 5,251 1,318 449 33 1,297 228 865 4,713 520 449 17 2,482 4,536 180 3,443 1.661 108 59 414 2,116 90 Governanc• co•ts Accountancy Subscrlptlons - ICO 930 35 38,121 460 35 29,724 Support co$ts Management Postage and stationery Bookkeepin9 Telephone Depreciatlon Ucences Computers and sothvare Training Costs Refreshments 94 825 526 4,463 159 938 486 4,679 13 40 527 199 1,018 Total rnsourc•s expended 45.003 36,817 NET DEFICIT (19.0221 (6,7781 This page dLS nc* fom) part or the ststutory finatKial ststements 12