Charity Registration No: 524178 ## Llanharan Recreation Ground Trust Charity Registration No: 524178 Annual Report and Financial Statements For the period ended 31 March 2021 1 Charity Registration No: 524178 ## Llanharan Recreation Ground Trust Table of contents ||Page| |---|---| |Legal and administrative details|4| |Trustee Report|5-6| |Auditors Report|7| |Statement of Financial Activities|8| |Balance Sheet|8| 2 Charity Registration No: 524178 ## Llanharan Recreation Ground Trust Reference and Administrative Details |Charity Registration Number:|524178| |---|---| |Registered Office:|Welfare Hall| ||Off Bridgend Road| ||Llanharan| ||CF72 9RA| |Trustees:|Martin Liney| ||Sarah Liney| ||Maria Thomas| ||Lynda Everitt| ||Judith Stolzenberg| ||Diane Slater| |Bankers:|Unity Trust Bank| ||PO Box 7193| ||Palentry Road| ||Wilenhall| ||WV1 9DG| |Independent Examiner:|David Roberts Accountancy Services Ltd| ||17 Brookside Close| ||Baglan| ||Port Talbot| ||SA12 8EN| 3 Charity Registration No: 524178 ## Llanharan Recreation Ground Trust Trustees’ Report for the period ended 31 March 2021 The Trustees have pleasure in presenting their Annual Report and Financial Statements for the period ended 31 March 2021. ## **Reference and administrative details** Llanharan Recreation Ground Trust (“the Charity”) is a charitable Trust registered and in Wales. The Charity is registered with the Charity Commission for England and Wales under registration number: 524178. The registered address of the Charity is Welfare Hall, off Bridgend Road, Llanharan CF72 9RA ## **Statement on public benefit** The objectives and activities, achievement and performance sections of this report clearly set out the activities which the charity undertakes for public benefit. The Trustees confirm that they have complied with the duty of the Charities Act 2006. ## **Objectives and activities** The objectives of the Charity as defined are: The provision and maintenance of a recreation centre playing fields including children’s play area, sports pitches (rugby and football) Green space in Llanharan and Bryncae, Community Activities. To achieve the charities objectives; the charity focuses activities on providing a good quality facility for all to benefit from. 4 Charity Registration No: 524178 ## **Management** The charity is managed day to day by the Management committee consisting. All positions within the charity are on a voluntary basis and no expenses are paid. The charity during 2020/21 had approximately 10 volunteers. ## **Achievements and performance** The coronavirus pandemic impacted on the charity’s operations for a number of weeks during 2020 and 2021; where we were forced to close. The charity was fortunate for a period in late 2020 and early 2021 to be used for continued provision of childcare before and after school. During the financial year; the hall benefited from the toilet refurbishment which has improved the hall greatly; the main hall floor has been renovated to ensure its continued use. External work has taken place; with the replacement of fencing along the carpark for safety purposes and a programme of Japense Knotweed control has continued. In addition the hall benefits from electronic extra wide doors a complete internal make over by way of repainting; skirting boards; the storage room also benefited from a new floor which was reused from old flooring removed at the bottom of the hall. The hall lighting has also further been improved by way of additional LED lighting; there now remains only a few which require upgrading. ## **Financial** The charities income for the year was £59,376.19 which mainly derived from grants. Our revenue from fees is lower than normal due to the pandemic. The expenditure of the charity stands at £65,473.18 which is due to the toilet refurbishment and replacement doors. ## **Trustee Report** The charity have supported all hirers during the current pandemic, at the time of writing a number are still unable to return due to covid regulations. The hall when fully utilised is at near capacity. We have successfully been awarded 5* Food Hygiene rating for the Cafe we thank Trustee Sarah Liney for her work in this regard and ensuring all paperwork and standards are upheld. Thanks once more to Martin and Sarah Liney who have without doubt gone over and above during these difficult times had it not been for them the Charity would be in an untenable position; Mr Liney has continued to carry out all maintenance at the ground and hall and without doubt the results are outstanding and have saved the charity thousands. Thanks must also be shown to Mr P Buckley who assisted with the flooring and the other volunteers who have assisted with litter picking etc. 5 Charity Registration No: 524178 We have created a orchard at the bottom of the ground this has been well received by the community and fruit trees have been purchased and planted along with benches in memory of lost loved ones; including a memory tree for John Blandy Jenkins who gifted the land in 1915 following his death and the Miners who put so much into the ground and hall. The toilet refurbishment has been completed and again thanks to Sarah & Martin Liney for their work in this regard; the refurbishment didn’t go without hitches and thanks to all grant givers for their support. We continue to obtain new Trustees and it is hoped during next year; further Trustees will come on board. Despite many hurdles the charity has come a long way over the past couple of years; the future looks bright. ## **Board of Trustees** ## **Statement of Trustees Responsibilities** The law applicable to charities in England & Wales requires Trustees to prepare financial statements for each financial year which give a true and fair view of the position of the charity. In preparing these financial statements, the trustees are required to: 1. Select suitable accounting policies and apply them consistently 2. Observe the methods and principles in the charities SORP 3. State where applicable UK accounting standards have been followed; subject to any material departures disclosed and explained in the financial statements. 4. Prepare the financial statements The trustees are responsible for keeping proper accounting records that are sufficient to show and explain the transactions disclosing with reasonable accuracy at any time the financial p0osition and ensure that the financial statements comply with charities Act 2011, the charity accounts and reports regulations 2009 and provisions of the Trust deed. The trustees are also responsible for the prevention and detection of fraud and all other irregularities. In so far as the Trustees as aware: - There is no relevant information of which the charities independent examiner is unaware and - The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information. This report was approved by the Trustees on 30[th] May 2021 and signed on their behalf by: Signed: ____________________________________ (Treasurer/Trustee) Name: SARAH J LINEY 6 Charity Registration No: 524178 ## Llanharan Recreation Ground Trust Independent Examiners Report to the Trustees for the year ended 30 March 2021 I report to the trustees on my examination of the accounts of the above charity for the period ended 31 March 2021 which are set out on Page 8 Respective and responsibilities of the trustees and examiner As the charities trustees you are responsible for the preparation of the accounts in the accordance with the requirements of the Charities Act 2011 (“the act”) I report in respect of my examination of the Trusts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable directions given by the charities commission under section 145(5)(b) of the Act. ## **Independent examiners statement** I have completed my examination; I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The records did not accord with the accounting records or - The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities accounts and reports Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of the independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable a proper understanding of the accounts to be reached. David Roberts Accountancy Services Ltd 17 Brookside Close Baglan Port Talbot SA12 8EN Signature: Dated: 23/01/2022 7 Charity Registration No: 524178 ## Llanharan Recreation Ground Trust ## **Statement of Financial Activities** For the period 1[st] April 202 to 31[st] March 2021 ||**1 April 2020**||| |---|---|---|---| ||**- 31 March 2021**|**1 Apri 2019**|**- 31 March**| |||**2020**|| |Account|Expense
Income|Expense|Income| |Fees Hall and Field|6,743||19,200| |Fund Raising/Donations|1,562||2,776| |Grants (including Government Covid)|51,055||9,775| |Bank Interest|16.04||6| |**Total Income**|**59376**||**31,757**| |Premises Cost|59,997|16,249|| |Insurance & Legal Fees|3,079|2,953|| |Furniture|1,559|1,581|| |Pest Control|220||| |Other expenses||499|| |General Admin|196|40|| |Bank Charges|78|72|| |Tree Maintenance||1400|| |Advertising|150|2|| |Misc||30|| |Llanharan Pantry|199||| |**Total Expenditure**|**65,478**|**23,481**|| |**Net Income**|**(6,101) **|**8,276**|| ## **Balance Sheet** |**alance Sheet**|| |---|---| |**Closing Bank Balance**|| |**31/03/2021 Current Account**|4,623.26| |**31/03/2021 Deposit Account**|5,000.00| |**Uncleared Payment**|(1,062.40)| |**Debtors**|143.01| |**HMRC (VAT Refund)**|1,271.94| |**Creditors due**|1,168.16| |**Total**|9,975.81| 8