LISVANE MEMORIAL HALL CHARITY COMMISSION REPORT FOR THE YEAR 1 MARCH 2022 TO 28[th] FEBRUARY 2023
LISVANE MEMORIAL HALL, HEOL-Y-DELYN, LISVANE, CARDIFF, CR14 0SQ CHARITY NUMBER: 524175
TRUSTEES: Carol Helen Barrett - Secretary David Cann - Chair Susan Johnson - Treasurer Frederich John Rhoden Chris Williams
Lisvane Memorial Hall (LMH), a permanent endowment made in 1947, is administered by a committee of Trustees (maximum number 12) who are elected annually at the Annual General Meeting. Any person, 18 years of age or above, who resides in the Parish of Lisvane, or a person associated with LMH and agreed by the Trustees to stand for election, can be elected as a Trustee. The Trustees’ meet monthly whenever possible to administer the charity, which is for the purpose of physical and mental training and recreation and social, moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Lisvane in the County of Glamorgan and its immediate vicinity, without distinction of sex or of political, religious or other opinions.
The financial year 1[st] March 2022 to 28[th] February 2023 saw the usage of LMH return to levels seen prior to the pandemic. Some hirers were lost during the years of lockdown and recovery from the Covid 19 pandemic, but new groups have formed and now hire LMH for their activities alongside many of our previous hirers. A milestone was the return of the Lisvane Players, now in their 70[th] year, giving their first post-pandemic performance, which was very successful.
Running costs for the hall have increased significantly over the past financial year. LMH has suffered increased energy costs in line with all domestic and business users across the UK. After the previous Booking Secretary resigned due to the workload required for the role, the Trustees made the decision to employ the services of a Booking Secretary. This paid role is now providing a much smoother and responsive service and has been instrumental in the introduction of Hallmaster for invoicing regular users. It was with regret that the Trustees needed to increase charges for users of the hall in October 2022. Charges had remained
static for some years, and the increased costs meant that the long-term viability LMH would be in jeopardy if charges were not increased.
Necessarily, spend on general upkeep of the Halls has been kept to the minimum over the past year, focusing on safe operation of the heating systems and basic maintenance requirements but it is encouraging to see that the finances are now returning to a healthier position and the Trustees look forward to making improvements to the hall in the next year. There is already a project started to improve the Main Hall kitchen and to provide double glazing to the small hall, both of which may attract grant funding. There is also a desire to improve the Committee Room such that it can be used as a comfortable meeting space with modern facilities. The Trustees will also be looking at projects that will reduce energy costs and will work towards carbon neutrality in line with the Welsh Governments plan to reduce carbon emissions to zero by 2050.
It is hoped that new Trustees can be attracted to join the current ones to allow us to expand our commitment to LMH for future generations. To this end we will hold two open Trustee meetings in the next financial year, in October 2023 and March 2024 where interested parties are invited to attend, observe and ask questions when business is concluded. There is also an intention to revise the LMH constitution by converting it to a Charitable Incorporated Organisation (CIO) so that the potential financial liability of a Trustee is removed. This might encourage more trustees to come forward. Also, it will allow the inclusion of some financial controls. LMH is still subject to its original 1947 constitution that accompanied the endowment of the land to allow LMH to be constructed, and the world has changed enormously since then. We want to move our governance into the 2020s. We are grateful that our hirers usually pay promptly so that our cashflow is predictable. The Trustees now ensure that at least 6 months of expected expenditure is held in reserve.
Carol Barrett Secretary 27[th] October 2023
Lisvane Memorial Hall Financial Accounts Year ended 28th February 2023
| Lettings Building Funds Total Receipts Booking & Advertising Costs Utilities Cleaning & Hygiene Maintenance and Repair Inspection & Protection Insurance & Licences Total Payments Total Surplus Beginning Bank Balances Total Cash Infow / (Outfow) Closing Bank Balances |
2022-23 2021-22 Full Year Full Year Actual Actual £ £ 40,107.00 21,127.00 390.00 610.00 |
|---|---|
| 40,497.00 21,737.00 (3,947.26) (224.00) (10,118.31) (5,129.00) (8,037.46) (7,278.19) (4,736.85) (2,762.00) (788.94) (139.00) (3,725.71) (1,594.00) |
|
| (31,354.53) (17,126.19) |
|
| 9,142.47 4,610.81 |
|
| 26,004.69 21,393.88 9,142.47 4,610.81 |
|
| 35,147.16 26,004.69 |
|
| 0.00 |
Registered Charity Number:524175
Page 3 of 4
Lisvane Memorial Hall Notes to the Accounts
Year ended 28th February 2023
| Lettings Receipts Prizes Building Fund Total Receipts Booking Secretary Hallmaster Booking System Web Site Booking & Advertising Costs Waste and Water Electricity Gas Rates Telephone & Broadband / Mobile Mobile Utilities Caretaker & Cleaning PHS Hygiene Covid Waste Bin Collection Misc Cleaning & Hygiene Landscaping and Gardening Note B Repairs and Renewals Maintenance and Repair Fire Protection Electrical Inspection Inspection & Protection Music Licence Insurance Premises Licence Insurance & Licences Total Payments |
202 Y Ac |
2-23 TD tual |
202 Y Ac |
1-22 TD tual |
|---|---|---|---|---|
| £ 1,390.00 (1,000.00) |
£ 40,107.00 390.00 |
£ 1,560.00 (950.00) |
£ 21,127.00 610.00 |
|
| (3,390.00) (224.40) (332.86) |
0.00 (224.00) 0.00 |
|||
| 40,497.00 | 21,737.00 | |||
| (3,947.26) (10,118.31) (8,037.46) (4,736.85) (788.94) (3,725.71) |
(224.00) (5,129.00) (7,278.19) (2,762.00) (139.00) (1,594.00) |
|||
| (400.53) (3,832.83) (4,796.23) (352.50) (582.54) (153.68) |
(338.00) (1,378.00) (2,773.00) 0.00 (640.00) 0.00 |
|||
| (6,722.00) (643.74) (225.21) (446.51) |
(5,536.00) (1,135.00) 0.00 (607.19) |
|||
| (2,639.40) (2,097.45) |
(2,095.00) (667.00) |
|||
| (178.50) (610.44) |
(139.00) 0.00 |
|||
| (1,618.36) (1,838.35) (269.00) |
0.00 (1,594.00) 0.00 |
|||
| (31,354.53) | (17,126.19) |
Registered Charity Number:524175
Page 4 of 4
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees LISVANE MEMORIAL HALL On a¢¢ounts for the year ended 28Tr1 FEBRUARY 2023 Charity no (if any) 524175 Set out on pages 3&4 I r8POrt to the twstees on my examinatDn of the accounts of the above charity (Yhe Trusn for th8 y8ar ended Responsibilities and basls of report As the charitys trustees, you are responsible for the preparation of the accounts in accordancA8 With the requirements of the Charities Act 2011 (Ihe Acr) I report in respect of my examination of the Trust's accounts c8rr¢ed out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under seth'on 145{5)Ib) of the Act Independent I have completed my examination. I confimi that no material matters have oxamlnerfs statement come to my attention in connecbon wrth the examinats'on lch gives me cause to believe that in, any material respect: the accountsng records were not kept in aca>rdance saction 130 of the Charits'8s Act,. or the accounts did not accord Vth the accounting records,. or the acUnts did not MplY wtth the applicabl8 requirement$ conceming the fom and content of accounts set out in the Charities {Accounts and Reports) Regulatsons 2W8 0th8r than any requlrement that th8 accounts give a 'true and fail view whi¢h 1$ not a matter conSered as part of an independent examination. I have no concems arKI hav8 come across no olher matters in connection with the examinats'on to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be aChed. Slgned: Date: 2310412023 Name: David Ainsworth Relevant professlonal | Fellow Chartered AccwntanL Instrtute of Chartered Accountants in England qualification(s) or body and Wales (rf any): Address: 14 Cotswokd Avenue, Lisvane. Car(lrff, CF14 OTA IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material rnatters of concern (see CC32. Independent examination of tharity arunts. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to disclose. No material matters of concem were identified during the examination. IER Oct 2018
1 15VANÉ MEIAORIAL HALL Llsvane Memorial Hall Financial Accounts Yr ended 28th Febru•ry 2023 2011-12 Full Ve•r Full Y¢ar Lettlng5 Bulldln8 Funds Total R•¢•lpts 40.107.tsJ 390.C 4OA97. 21.127.Ch) 610.(M) 2L737 Bookln8 &AdVn[nOCOSts 13.947.261 110.118.311 18.037.461 14.73&851 1788.941 3.725.71 131,354.531 1224.(M)I IS,129.(Y]I 17,278.191 12,762.CKII 1139.tM)I 1,594.LJJ 117,126.191 aeant & Hyne Malnten•nce and Repalr Inspe¢rion & Proiectlon Insurance & Ucences Totsl p•ymtt Tot41 Surpl 4 610.81 8rylnnlni Bank Balanc•s Totsi C•sh lfifl¢)w I Ioufflowl OOnI B•nk lIn(•S 26AN 9,142.47 15 147.16 21393A8 4,610.81 ReqlsteredChor1tyNuml.'s24]7s Independent Examlmr 2310412023 P•y3of4
LJSVANE PAEMORIAL HALL Llsvane Memorial Hall Note5 to the Accounts iou. Lettin Aecelpts Prlws BuildlnK Fund Totsi R•IplI ),107.0) 21.127L L391r Iim)A) IM). 610.(X) 21.737.( 8ookln8Se£rfary Hal1mastereooklsysteffl Web Site Qookbn8&Ath•rtln8(0 1224.401 1332 IZ24.1 P.917.261 1224.1)Jl wa#e•nd W•ter EttrkllY Gas 14x1331 13.832A31 14.M231 lJ5230) IS82.S41 1338.wj 11.178. 12.773.LJ TephcpM &BroJdbaThll Maté Mobile Illlles 1640.t ox IW11&311 15,IZ9J)) C•rtr•k•r&Cnl PHS Hy8len• C(y4ldWastq eln tdl•c Mlsc Qianln8& Hffb• .53& 11,135.lOJ 1643.741 122S.211 446.51 $7.1 7A61 17.278.191 land5cJpIDi•nd G•rdenlw14cteB Ropalrs and Renewals Mjlntenanceond Reylr 11639. 1107.45 fj67. 14n&851 12,762J))I Flre Protecthjn E*trical Inspeetion In5Ptction & Ptotttt 117&SO> 610.44 1139.Tr) IM941 1139.TrJ mUC Llcence 1.61&36> 11.838.3SI 11.594. Piernises Ucgllre In5yrance& (entr$ P,725.ni 11,594AI Tot41 17 116.19 RegtsteredthqrttyNumber524175 DovldAlnsworth Indendert Èx•mlnllr 231(r4110ts p4•4o14