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2024-01-05-accounts

Trustees’ Annual Report for the period

From 6 January 2023 Period start date To 5 January 2024 Period end date

Charity name: Penyffordd & Penymynydd War Memorial Institute

Charity registration number: 524095

Objectives and Activities

SORP reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 The object of the charity is the provision
and maintenance of a village hall for use
by the inhabitants of the area of benefit
without distinction of political, religious
or other opinions, including use for:
(a) meetings, lectures and classes, and
(b) other forms of recreation and leisure-
time occupation,
with the object of improving the
conditions of life for the inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Remembrance Day Commemoration
Hall hire
Carnival
Fireworks Night
Spring Fair
Christmas Fair
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees do seek advice from
Flintshire Local Voluntary Council (FLVC)
in the event of any questions relating to
trustee responsibilities.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
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Achievements and Performance Achievements and Performance Achievements and Performance
SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Penyffordd & Penymynydd War
Memorial Institute (PPWMI) was
founded in 1923 as a valuable meeting
place, hosting various clubs and
activities for the benefit of the local
community. It has continued to provide
this service for almost one hundred
years.
The PPWMI building is at the heart of
the local community. It is a consecrated
building and hosts the memorial
plaques to those who gave their lives in
two world wars.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 The PPWMI enjoyed financial success
financial position at the end during the accounting year 6 January
of the period 2023 to 5 January 2024.
User bookings remained healthy
throughout the year, which, together
with various fundraising activities has
provided the PPWMI with an operating
profit.
The PPWMI continued to invest in
projects to maintain and enhance the
facility.
There are no current concerns as to the
financial health of the charity.
Statement explaining the Para 1.22 Reserves are maintained to fund regular
policy for holding reserves expenses relating to the running of the
stating why they are held WMI building. These funds also serve as
a reserve for maintenance purposes and
any unforeseen expenses relating to the
up-keep and smooth running of the WMI
for the benefit of the community.
Amount of reserves held Para 1.22 £10,376 (5 January 2024)
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46

Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Indentures (20 June 1923)
Constitution (updated 21 November
2022)
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Foundation CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed by election
following invitation.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

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Charity name Penyffordd & Penymynydd War Memorial Institute
Other name the charity uses WMI, PPWMI
Registered charity number 524095
Charity’s principal address Chester Road
Penyffordd
Nr. Chester
Flintshire
CH4 0JZ
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Robert Oldham President
2 Claire Metcalfe Chair
3 Lindsay Winkworth
4 Pat Ransome Committee Member
5 Stuart Guy Treasurer
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
–
Corporate trustees names of the directors at the date the report was approved
Director name N/A N/A
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Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
N/A N/A N/A
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Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Stuart James Guy
Claire Elizabeth Metcalfe

Treasurer
Chair
30 September 2024
30 September 2024

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Charity Name No (if any)
Penyffordd & Penymynydd War Memorial Institute 524095
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 06/01/2023 05/01/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hire of Instutute Facilites 17,958 - - 17,958 20,335
Grants 4,000 - - 4,000 4,500
Donations 2,664 - - 2,664 7,501
WMI Fundraising 3,097 - - 3,097 -
Carnival 2,721 - - 2,721 5,816
Fireworks Night 2,914 - - 2,914 3,710
Miscellaneous 100 - - 100 -
Interest 61 - - 61 31
Sub total (Gross income for
33,515 - - 33,515 41,893
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 33,515 - - 33,515 41,893
A3 Payments
Projects 27,647 - - 27,647 9,403
Gas 4,937 - - 4,937 1,991
Electricity 1,900 - - 1,900 1,464
Water 385 - - 385 623
WiFi 216 - - 216 198
Insurance 1,030 - - 1,030 865
Cleaning 2,470 - - 2,470 3,136
Caretaker 2,472 - - 2,472 2,472
Maintenance Buildings 1,548 - - 1,548 570
Maintenance Grounds 239 - - 239 1,570
Carnival 435 - - 435 194
Fireworks Night 2,158 - - 2,158 2,255
Expenses 2,128 - - 2,128 1,045
Refunds 1,010 - - 1,010 50
Bank Charges 62 - - 62 64
Loan Repayments - - - - 3,688
- - - - -
Sub total [ 48,637 ] - - 48,637 29,588
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 48,637 - - 48,637 29,588
Net of receipts/(payments) - 15,122 - - - 15,122 12,305
A5 Transfers between funds - - - - -
A6 Cash funds last year end 25,499 - - 25,499 -
Cash funds this year end 10,377 - - 10,377 12,305
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CCXX R1 accounts (SS)

08/10/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
HSBC Deposit A/C (*6125)
HSBC Current A/C (9783)
Cash in Hand
Details*
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
1,363
-
8,899
-
114
-
10,377
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Stuart Guy
Claire Metalfe		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
30/09/2024
30/09/2024

CCXX R2 accounts (SS)

08/10/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Penyffordd and Penymynydd War Memorial Institute members of On accounts for the year 5 January 2024 Charity no 524095 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05 / 01 / 2024 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Victoria Jones Relevant professional ICAEW qualification(s) or body (if any): Address: 31 Oak Drive, Penyffordd, CH4 0AW

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Date: 29.09.2024
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1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER