## **Trustees’ Annual Report for the period** **From** 6 January 2022 **Period start date To** 5 January 2023 **Period end date** **Charity name:** Penyffordd & Penymynydd War Memorial Institute **Charity registration number:** 524095 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**The object of the charity is the provision**
**and maintenance of a village hall for use**
**by the inhabitants of the area of benefit**
**without distinction of political, religious**
**or other opinions, including use for:**
**(a) meetings, lectures and classes, and**
**(b) other forms of recreation and leisure-**
**time occupation,**
**with the object of improving the**
**conditions of life for the inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Remembrance Day Commemoration**
**Hall hire**
**Carnival**
**Fireworks Night**
**Spring Fair**
**Christmas Fair**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees does seek advice from**
**Flintshire Local Voluntary Council (FLVC)**
**in the event of any questions relating to**
**trustee responsibilities.**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Penyffordd & Penymynydd War**
**Memorial Institute (PPWMI) was**
**founded in 1923 as a valuable meeting**
**place, hosting various clubs and**
**activities for the benefit of the local**
**community. It has continued to provide**
**this service for almost one hundred**
**years.**
**The PPWMI building is at the heart of**
**the local community. It is a consecrated**
**building and hosts the memorial**
**plaques to those who gave their lives in**
**two world wars.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The PPWMI enjoyed financial success
financial position at the end during the accounting year 6 January
of the period 2022 to 5 January 2023.
User bookings remained healthy
throughout the year, which, together
with various fundraising activities has
provided the PPWMI with an operating
profit.
The PPWMI continued to invest in
projects to maintain and enhance the
facility.
There are no current concerns as to the
financial health of this charity.
Statement explaining the Para 1.22 Reserves are maintained to fund regular
policy for holding reserves expenses relating to the running of the
stating why they are held WMI building. These funds also serve as
a reserve for maintenance purposes and
any unforeseen expenses relating to the
up-keep and smooth running of the WMI
for the benefit of the community.
Amount of reserves held Para 1.22 £25,499 (6 January 2023)
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Indentures (20 June 1923)**
**Constitution (updated 21 November**
**2022)**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Foundation CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed by election**
**following invitation.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Penyffordd & Penymynydd War Memorial Institute
Other name the charity uses WMI, PPWMI
Registered charity number 524095
Charity’s principal address Chester Road
Penyffordd
Nr. Chester
Flintshire
CH4 0JZ
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Robert Oldham President
2 Claire Metcalfe Chair
3 Lindsay Winkworth
4 Pat Ransome Committee Member
5 Stuart Guy Treasurer
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
–
Corporate trustees names of the directors at the date the report was approved
Director name N/A N/A
**----- End of picture text -----**
Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole year
N/A N/A N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**N/A**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**N/A**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**N/A**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** **N/A** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Stuart James Guy
Claire Elizabeth Metcalfe| ||
Treasurer
Chair| ||24 May 2023| ||24 May 2023| **----- Start of picture text -----**
Penyffordd & Penymynydd War Memorial Institute 524095
Receipts and payments accounts CC16a
For the period 06/01/2022 05/01/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hire of Instutute Facilites 20,335 - - 20,335 9,586
Grants 4,500 - - 4,500 18,050
Donations 6,682 - - 6,682 5,193
Donations - Just Giving (Online) 10 - - 10 377
Donations - Other 808 - - 808 2,301
Carnival 5,816 - - 5,816 -
Fireworks Night 3,710 - - 3,710 -
Interest 31 - - 31 0
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 41,893 35,506
AR) [ 41,893 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 41,893 - - 41,893 35,506
A3 Payments
WMI Development Projects 9,403 - - 9,403 27,327
Gas 1,991 - - 1,991 1,860
Electricity 1,464 - - 1,464 1,419
Water 623 - - 623 273
WiFi 198 - - 198 126
Insurance 865 - - 865 882
Cleaning 3,136 - - 3,136 1,985
Caretaker 2,472 - - 2,472 2,507
Maintenance Buildings 570 - - 570 1,002
Maintenance Grounds 1,570 - - 1,570 -
Carnival 194 - - 194 -
Fireworks Night 2,255 - - 2,255 -
Loan repayments 3,688 - - 3,688 -
Miscellaneous - - - 2,062
Expenses 1,045 - - 1,045 -
Refunds 50 - - 50 38
Bank Charges 64 - - 64 5
Sub total [ 29,588 ] - - 29,588 39,486
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 29,588 ] - - 29,588 39,486
Net of receipts/(payments) 12,304 - - 12,304 - 3,980
A5 Transfers between funds - - - - -
A6 Cash funds last year end 13,194 - - 13,194 -
Cash funds this year end 25,499 - - 25,499 - 3,980
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
HSBC Deposit A/C (****6125)
HSBC Current A/C (****9783)
Cash in Hand
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**14,427**
**-**
**10,957**
**-**
**114**
**-**
**25,499**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Stuart Guy
Claire Metalfe|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
24 May 2023
24 May 2023| * I CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examiner's report on the accounts Seclion A Independent Examiner's Report Report to the trusteesl Membe￿ of PenyfforddlPenymynydd War Memorial Institute. On accounts for the year ended 5 Jan. 2023 Charlty no (If any) 524095 Set out on pages 1&2 I report to the trustees on my examinalion of the accounts of the above charity ('Ihe Trust°} for the year ended 0510112023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ wth the requirements of the Charities Act 20111lhe Ad"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145(5)Ib} of the Act. Independent examinerfs statement aPphe&￿. Delete l ] ifnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disdosed below") whiGh gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not acLrJrd with the accounting records,. or the accounts did not comply wtth the applicable requirements Con￿rning the fomi and content of accounts set out in the Chartties (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Slgned: Date: 26102123 Name: John E. Martin IER Oct 2018 Relevant professlonal qualificationls) or body lif any): NIA Address: 1 Allerton Close, Penyffordd, CH4 ONJ Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of chanty accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018