2022-01-05-accounts

Trustees’ Annual Report for the period

From 6 January 2021 Period start date To 5 January 2022 Period end date

Charity name: Penyffordd & Penymynydd War Memorial Institute

Charity registration number: 524095

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure- time occupation, with the object of improving the conditions of life for the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Remembrance Day Commemoration Hall hire Carnival Bonfire Night
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have sought advice regarding trustee responsibilities from Flintshire Local Voluntary Council (FLVC).

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Penyffordd & Penymynydd War Memorial Institute (PPWMI) was founded in 1923 as a valuable meeting place, hosting various clubs and activities for the benefit of the local community. It has continued to provide this service for almost one hundred years. The PPWMI building is at the heart of the local community. It is a consecrated building and hosts the memorial plaques to those who gave their lives in two world wars.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 The accounting year 6 January 2021 to 5
financial position at the end January 2022 began with an ongoing
of the period shutdown period due to the Covid
pandemic.
Some residual costs carried over into
the early part of the financial year
ending 5 January 2022 from an earlier
project to extend the PPWMI building.
The PPWMI was able to reopen to the
public for regular community use on 17
May 2021
Since the resumption of activities, the
PPWMI has continued to operate with
income exceeding outgoings.
There are no current concerns as to the
financial health of this charity.
Statement explaining the Para 1.22 Reserves are maintained to fund regular
policy for holding reserves expenses relating to the running of the
stating why they are held WMI building. These funds also serve as
a reserve for maintenance purposes and
any unforeseen expenses relating to the
up-keep and smooth running of the WMI
for the benefit of the community.
Amount of reserves held Para 1.22 £13,193 (6 January 2022)
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted

A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Indentures (20 June 1923) Constitution (29 July 2005)
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by election following invitation.

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

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Charity name Penyffordd & Penymynydd War Memorial Institute
Other name the charity uses WMI, PPWMI
Registered charity number 524095
Charity’s principal address Chester Road
Penyffordd
Nr. Chester
Flintshire
CH4 0JZ
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Robert Oldham President
2 Claire Metcalfe Chair
3 Lindsay Winkworth Secretary
4 Pat Ransome Committee Member
5 Stuart Guy Treasurer
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees–names of	the directors at the date the report was approved	the directors at the date the report was approved
Director name	N/A	N/A

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
N/A N/A N/A
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Stuart James Guy Claire Elizabeth Metcalfe
	Treasurer Chair
	30 September 2022
	30 September 2022

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Penyffordd & Penymynydd War Memorial Institute 524095
Receipts and payments accounts CC16a
For the period 06/01/2021 05/01/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hire of Instutute Facilites 9,586 - - 9,586 809
Grants 18,050 - - 18,050 26,000
Donations 5,193 - - 5,193 8,004
Donations - Just Giving (Online) 377 - - 377 3,728
Donations - Donate (Text) - - - - 181
Donations - Other 2,301 - - 2,301 -
Carnival - - - - -
Bonfire Night - - - - 500
Funds Transferred to Current Account - - - - 5,853
Loans - - - - 1,000
Interest 0 - - 0 5
Cash 114 - - 114 -
Sub total (Gross income for
- - 35,620 46,080
AR) [ 35,620 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 35,620 - - 35,620 46,080
A3 Payments
WMI Development Projects 27,327 - - 27,327 52,715
Gas 1,860 - - 1,860 857
Electricity 1,419 - - 1,419 684
Water 273 - - 273 197
WiFi 126 - - 126 -
Insurance 882 - - 882 994
Cleaning 1,985 - - 1,985 353
Caretaker 2,507 - - 2,507 2,000
Maintenance Buildings 1,002 - - 1,002 131
Maintenance Grounds - - - - 538
Carnival - - - - -
Bonfire Night - - - - 50
Refunds 38 - - 38 -
Bank Charges 5 - - 5 -
Miscellaneous 2,062 - - 2,062 66
- - - -
Sub total [ 39,486 ] - - 39,486 58,585
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 39,486 ] - - 39,486 58,585
Net of receipts/(payments) - 3,866 - - - 3,866 - 12,505
A5 Transfers between funds - - - - - 5,848
A6 Cash funds last year end 17,059 - - 17,059 35,417
Cash funds this year end 13,193 - - 13,193 17,064
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Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	Details HSBC Deposit A/C (*6125) HSBC Current A/C (9783) Cash in Hand Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details* Personal Loan @ 0% interest (BH) Personal Loan @ 0% interest (CM) Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 5,550 - 7,529 - 114 - 13,193 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 1,000 2,688 - - - Print Name STUART GUY CLAIRE METCALF	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 15-Feb-22 15-Feb-22

CHARITY COMMISSION Independent examinerfs report on the FOR ENGLANO AND WALES accounts R•port to th• tru8t••81 Penyffonldfpenymynydd Waf Memodal Inst6tuts On accounts lx tho y•ar •nd•d 2021 Charfty no Ilf anyl 524095 Sot out on p•g•s I r•pwt to th• tru•tw• on my •x•rnln•iknn ¢1 th• acc￿rn• of th• ab chartty {Ih• Tru8f) Ivr thD y•ar •nd•d Rwpon•lbllld•• and ball• ol r•r As the charitys trusleu, you arn re•pcni4e lor the prnparan afthe 8ccoJnts In w£ordwce rflh the requlrefrents CA the Cha￿￿8 Act 2011 Acr). I f•th In r••p•d ar my •Urnin•￿n Of ih• TN•t'• •ooouni• o•rfknd o under 8e¢•n 143 of the 2011 Acl and in earying OLrt rny exarninatkx, I have folb%%ed all the applthble Directions given by the Charity Commission under secth)n 145(S>(b) ol the Act Independent tThe chathy's gross Ino2me exceed￿1 £250.000 and l am quafifnd trj •i•mln•r'• •tat•m•nt und•rtah• lh• •x•n1n9t￿n by b•lni A qugiifi•d m•ffiLw èf [In8é1l nama applcoble U8ted bodyll. Delele [ J I hav• c4mpbted my •X￿1n3ti0ft. I corrtlrm thai no materfd mattar8 hwo corm to rny attention in C￿n￿lIOn with th exarninati¢)n {ott￿r Ihan that disclosed bel¢)w .1 wh￿h rm ￿U4￿ to ￿1¥? that in, any men41 rospect.. the accoun1￿ rocord8 worn nc k•0 In ttcothnce wilh 8•clkm 130 of the Charitifts Ad,. or tho ac£ounl4 dkl not ac¢ord th• •eAJunllng r•eordi,' the ac£ounts t)ot C4JTspty with the applicable requirem•nts c¢>nc¢ming the fonn and conterrt of accounts get out In the Chartt ¢AcC￿nis and ReFortsl Regulns 2008 other than any requlfenitht th81 the 8(xounts gfve a 'irue and f&rf which kg a matter con8wJefed as pwt d an knéependeffl ewnlnatfjon. I have ￿ concem8 aTrJ ha￿ ￿rne acm83 no other rnatters In connedi¢n with the examinalx?n lo whith attenllon ghould be drawn in thls report In ord•r to •nab • prop•r urhl•r•i•rrflno of th• a¢￿￿nts io b• r••oh•d, '14eas• I￿1• the in the Ornckets Irthey dD not ap￿. Slgn•d: 2310%?022 Nam•: John Edward Martln R•l•vant prof•Mlonal IER 2018 Re1ir8d. &x. MOD Civd Servanl Oct

quallllcaiion(s) or (Ir any): 1 AiIMon Clam, P•nymynydd. P•nfftrtd, W. Che•to1, CH40 ectiori 8 Disclosure Only comwe Il the examinei newJ6 IQ lu9n￿gh1 ma*rA mattels ol concofn (see CC32, Independent ex8ffllnatK)n of charity accoun18.' direLthns and guidance for examinwsl. here brfofdot•h of any Items that th• •xamln•r wi•h•8 to dl•clo••. IER 2018 Oct