## **Trustees’ Annual Report for the period**
**From** 6 January 2020 **Period start date To** 5 January 2021 **Period end date**
**Charity name:** Penyffordd & Penymynydd War Memorial Institute
**Charity registration number:** 524095
## **Objectives and Activities**
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SORP
reference
Summary of the Para 1.17 The object of the charity is the
purposes of the charity provision and maintenance of a
as set out in its village hall for use by the
governing document inhabitants of the area of benefit
without distinction of political,
religious or other opinions,
including use for:
(a) meetings, lectures and classes,
and
(b) other forms of recreation and
leisure-time occupation,
with the object of improving the
conditions of life for the
inhabitants.
Summary of the main Para 1.17 and Remembrance Day
1.19
activities in relation to Commemoration
those purposes for the Hall hire
public benefit, in Carnival
particular, the activities, Bonfire Night
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have sought advice
whether the trustees regarding trustee responsibilities
have had regard to the from Flintshire Local Voluntary
guidance issued by the Council (FLVC).
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
The Penyffordd & Penymynydd
War Memorial Institute was
founded in 1923 as a valuable
Summary of the main meeting place, hosting various
Para 1.20
achievements of the clubs and activities for the
charity, identifying the benefit of the local community. It
difference the charity’s has continued to provide this
work has made to the service for almost one hundred
circumstances of its years.
beneficiaries and any
wider benefits to society The Institute building is at the
as a whole. heart of the local community. It is
a consecrated building and hosts
the memorial plaques to those
who gave their lives in two world
wars.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities Para 1.41 against objectives set
Investment performance Para 1.41 against objectives Other
## **Financial Review**
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Review of the charity’s Para 1.21 The accounting year 6 January
financial position at the 2020 to 5 January 2021 was an
end of the period exceptional year for the
Penyffordd & Penymynydd War
Memorial Institute (WMI).
Following many years of planning
and efforts to secure funding, a
building project was undertaken
between February and September
2020 to extend the Institute
building. The project required a
substantial contribution from
WMI reserves, together proceeds
from grants and additional
fundraising activities.
Whilst WMI reserves were
depleted over the course of the
year due to the building project,
a comfortable sum has been
retained to fund operational WMI
expenses and there are no
current concerns as to the
financial health of the charity.
Statement explaining Para 1.22 Reserves are maintained to fund
the policy for holding regular expenses relating to the
reserves stating why running of the WMI building.
they are held These funds also serve as a
reserve for maintenance
purposes and any unforeseen
expenses relating to the up-keep
and smooth running of the WMI
for the benefit of the community.
Amount of reserves held Para 1.22 £17,059.99 (6 January 2021)
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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**Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Indentures (20 June 1923)
document Constitution (29 July 2005)
(trust deed, royal
charter)
How is the charity Para 1.25 Foundation CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by
methods including election following invitation.
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Penyffordd & Penymynydd War Memorial Institute
Other name the charity WMI, PPWMI
uses
Registered charity 524095
number
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Charity’s principal Chester Road
address Penyffordd
Nr. Chester
Flintshire
CH4 0JZ
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Robert Oldham President
2 Claire Metcalfe Chair
Lindsay Secretary
3
Winkworth
Pat Ransome Committee
4
Member
5 Stuart Guy Treasurer
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was
approved
Director name N/A N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for
whole year
N/A N/A N/A
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## **Funds held as custodian trustees on behalf of others**
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Description of the assets N/A
held in this capacity
Name and objects of the N/A
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements N/A
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **N/A**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**on behalf of the charity’s trustees**
**Signature(s)** Claire Elizabeth Metcalfe **Full name(s)** Stuart James Guy **Position (eg** Treasurer Chair **Secretary, Chair, etc)**
**Date** 4 October 2021
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Penyffordd & Penymynydd War Memorial Institute 524095
Receipts and payments accounts CC16a
For the period 06/01/2020 05/01/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hall Hire 809 - - 809 6,671
Grants 26,000 - - 26,000 4,000
Donations 8,004 - - 8,004 1,925
Donations - Just Giving (Online) 3,728 - - 3,728 -
Donations - Donate (Text) 181 - - 181 -
Carnival - - - - -
Bonfire Night 500 - - 500 3,864
Miscellaneous 5,853 - - 5,853 25
Loan 1,000 - - 1,000 -
Bank Interest (HSBC Deposit A/C
0 - - 0 12
(****6125) - Remaining
- - - - -
Sub total (Gross income for
46,075 - - 46,075 16,497
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 46,075 - - 46,075 16,497
A3 Payments
Gas 857 - - 857 863
Electricity 684 - - 684 1,965
Water 197 - - 197 399
Insurance 994 - - 994 706
Cleaning 353 - - 353 1,366
Caretaker 2,000 - - 2,000 1,980
Maintenance Buildings 131 - - 131 3,867
Maintenance Grounds 538 - - 538 -
Bonfire Night 50 - - 50 2,732
Miscellaneous 66 - - 66 390
WMI Improvements (2019) / Building
Project (2020) 52,715 - - 52,715 200
- - - - -
Sub total [ 58,585 ] - - 58,585 14,468
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 58,585 - - 58,585 14,468
Net of receipts/(payments) - 12,510 - - - 12,510 2,029
A5 Transfers between funds - 5,848 - - - 5,848
A6 Cash funds last year end 35,417 - - 35,417 33,389
Cash funds this year end 17,059 - - 17,059 35,418
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CCXX R1 accounts (SS)
07/10/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Cash Loans
**Details**
**Details**
HSBC Deposit A/C (****6125)
HSBC Current A/C (****9783)
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**17,059**
**-**
**-**
**-**
**17,059**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**3,688**
**-**
**-**
**-**
**-**
Print Name
STUART GUY
CLAIRE METCALFE|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
04-Oct-21
04-Oct-21|
CCXX R2 accounts (SS)
07/10/2021
2