LLANRHAEADR YM MOCHNAKf PUBUC HALL AND IiisrrTirrE Trustees Report The recrnttment and 2ppoinlment of trustees is reviewed wunthlly at the PubIic H￿] AGM. New trustees are chosen from members who have ￿ on the H￿] committee for a number of years and have shown Breat ddication and con]mibnent to the Hall over thys time. Ea¢h new trnstee will be officially pro￿ by a member of the colnmittee and then voted on by the rematnift8 members. When that) one is nominat&J fot a single ￿$￿tion then the ptt50n sel¢ctoJ will be chosen by a simple majority vote. The Hall committee compris¢s the Official& svhich indude a Presideni and a Wice President who May be appotnted from within or outside of the community. If appOin￿d from Wtside of the comrnunity he tr She will not be entit]ed io vote at meetings of the omn]ittee, but if apwinted fr£*￿ ￿rythIn the community he or she shall b￿Orne an ex-officio rnember and votq aloJFg with Chair and a Vice Chair who nomtajly stay in Otyice for a peri(Ml of two yea[5. The remailling olYioa15 indude the Secretary, Treasurer and FiJ]anciaJ SecT¢t8ry who do n(x bave a pre4etffmined period of offic¢ The Committee is made up of 6 life members who are chosen for their years of servic¢ on the C4Mnmittee along with thity tn¢mbers chosetj fn>rn the public and elected at the Anntsal ￿ne￿] Mtrting. Atl membe[5 of the Hail Committee. other than the life memw rdire annually ai the date dthe AGM and theri places are filled by the newly aP￿%￿t￿l representatives. A retiring membw may be re-dectol. Having beell ¢losed for neatly 15 months due to the Covid pankniq theHall finally rwiul it'$ dtx)rs to the public on I￿ May. This followed quite a lot of prepa￿10￿ work by the Committee and Careraker to make sure that aspects of the risk a&%essment wer¢ adhered to and to make strre all Hall users were &5 safe ￿ twtble. Initial letttngs were quite severely limited to allow the caretaker adequate tim¢ to clean and dis[Dr￿t the buildtng and ￿￿1pment betwm aaivity. m05t oups undet5tood this and whi15t eady booktngs wue quite wbStantI￿1Y down OD prLwi(w Yea￿ th¢5e have slowly tncreased and have now reachej prerpandanic leyds. The AGM f(* the finanaal yur ending September 2020 w&$ e4enThtslly he]d on the 16. June during whicb the Chair thanked the committe¢ f(K atl their w￿k in getting the Hall ready f(Y us¢ again. The Tre&￿￿ rqN)rted th8t fimds wtre still healthy. althn fora furtber 12 months. HaN7ng been closed it was itDPOSSible to hold any fillMlrysin8 ev¢nts th￿Ing this pui(Kl but some have been tentativdy icilled ftr 2022 which indude a coffee m￿nin& Biw and a ctswt by a chw. Unf0rnU￿lety, 202012021 saw th¢ loss of fijrthff members both past and PT&qent who bad b¢en wt supporter'$ of the Hall over many years and their passin8 was re¢wi￿1 with a miDthe'5 silence held at the AGM Financial Review It is the policy otthe charitythat unrestrrrted funds which have t)ot be designated for a specific use should be marntsined at a level equivalent to between six and nine month's eX￿n￿ltUre. The tr[￿eeS conslders that reserves at this lèvel will ensure that, inthe event of a 518nificant drop infundirK theywill beableto cortinuethe charitrfscurrent activities while consideration is given to ways in which additTronal fiJnds may be raised. This level of reseTres has been maintained throughout the year. The results of charity ar• shown Fn the Ststement of F￿na￿la1 Acti¥itit5 on page 4. The net expertditure forthè charityfor the yearended 2021 amounted to1£19.3471 compared to net expendlture for the year ended 30 September 2020of I£10,975) Approved by the Tru5tee5 on.......... ..20U and si8ned on their behalf by: Chair Charity No 524061 ## Llanrhaeadr Ym Mochnant Public Hall and Institute TRUSTEES REPORT AND ACCOUNTS YEAR ENDING 30 SEPTEMBER 2021 **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** ## **REFERENCE AND ADMINSTRATIVE INFORMATION** |Trustees|Mr G Buckley| |---|---| ||Mr Walter Evans| ||Mr Hywel Lewis| ||Mrs Mailys Evans| ||Mr Richard Richards| ||Mr T M Morris| ||Mr Emlyn Thomas – Resigned June 2021| ||Mr Robin Jones – Resigned June 2021| ||Mr Phil Roberts| ||Mrs Eurwen Vaughan – Deceased May 2021| ||Mr Bryn Evans| ||Miss Gwyneth Thomas| ||Mrs Greta Jones| ||Mr Twm Morris| |Secretary|Mr G Buckley| |Charity Number|524061| |Independent Examiner|Susan Davies MAAT| ||PAVO| ||Unit 30| ||Ddole Road Industrial Estate| ||Llandrindod Wells| ||Powys| ||LD1 6DF| |Bankers|HSBC Bank| ||The Cross| ||Oswestry| ||Shropshire| ||SY11 2SR| **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** ## **CONTENTS** ||Page| |---|---| |Trustees’ report|1 - 2| |Independent Examiners report|3| |Statement of financial activities|4| |Balance sheet|5| |Notes to the accounts|6 - 10| **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** ## **CHARITY NUMBER: 524061** ## **TRUSTEES REPORT FOR THE YEAR ENDED 30[TH] SEPTEMBER 2021** ## **Statement of Trustees’ Responsibilities** The Trustees are required to prepare financial statements for each financial period which give a true and fair view of the state of affairs for the Charity and the net incoming or outgoing resources of the Charity for the period. In preparing those financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - make reasonable and prudent judgements and estimates; - state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements; - prepare financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business. The trustees are also responsible for: - keeping proper accounting records - safeguarding the Charity’s assets - taking reasonable steps for the prevention and detection of fraud. ## **Structure, governance and management** The Charity was registered on 16 September 1963 and is governed by an indenture dated 1 May 1925 The trustees who served during the year were: Mr G Buckley Mr Walter Evans Mr Hywel Lewis Mrs Mailys Evans Mr Richard Richards Mr T M Morris Mr Emlyn Thomas – Resigned June 2021 Mr Robin Jones – Resigned June 2021 Mr Phil Roberts Mrs Eurwen Vaughan – Deceased May 2021 Mr Bryn Evans Miss Gwyneth Thomas Mrs Greta Jones Mr Twm Morris 1 **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** ## **Trustees Report** The recruitment and appointment of trustees is reviewed annually at the Public Hall AGM. New trustees are chosen from members who have sat on the Hall committee for a number of years and have shown great dedication and commitment to the Hall over this time. Each new trustee will be officially proposed by a member of the committee and then voted on by the remaining members. When more than one person is nominated for a single position then the person selected will be chosen by a simple majority vote. The Hall committee comprises the Officials, which include a President, and a Vice President who may be appointed from within or outside of the community. If appointed from outside of the community he or she will not be entitled to vote at meetings of the committee, but if appointed from within the community he or she shall become an ex-officio member and vote, along with a Chair and a Vice Chair who normally stay in Office for a period of two years. The remaining officials include the Secretary, Treasurer and Financial Secretary who do not have a pre-determined period of office. The Committee is made up of 6 life members who are chosen for their years of service on the committee along with thirty members chosen from the public and elected at the Annual General Meeting. All members of the Hall committee, other than the life members, retire annually at the date of the AGM and their places are filled by the newly appointed representatives. A retiring member may be re-elected. Having been closed for nearly 15 months due to the Covid pandemic, the Hall finally reopened it’s doors to the public on 17[th] May. This followed quite a lot of preparation work by the Committee and Caretaker to make sure that all aspects of the risk assessment were adhered to and to make sure that all Hall users were as safe as possible. Initial lettings were quite severely limited to allow the caretaker adequate time to clean and disinfect the building and equipment between each activity, most groups understood this and whilst early bookings were quite substantially down on previous years, these have slowly increased and have now reached pre-pandemic levels. The AGM for the financial year ending September 2020 was eventually held on the 16’[th] June during which the Chair thanked the committee for all their work in getting the Hall ready for use again. The Treasurer reported that funds were still healthy, although these had been helped tremendously by the fact that we received £11,000 in Government funding to help us survive through the pandemic. Much of this had been taken up by normal running costs, such as caretaker’s wages, electricity and phone rental, in addition the Hall was redecorated and the window blinds at the back of the Hall were repaired. At the AGM it was also decided that as the Hall had been closed for so long, the Officials should stay in position for a further 12 months. Having been closed it was impossible to hold any fundraising events during this period but some have been tentatively pencilled in for 2022 which include a coffee morning, Bingo and a concert by a choir. Unfortunately, 2020/2021 saw the loss of further members both past and present who had been great supporter’s of the Hall over many years and their passing was recognised with a minute’s silence held at the AGM ## **Financial Review** It is the policy of the charity that unrestricted funds which have not be designated for a specific use should be maintained at a level equivalent to between six and nine month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. The results of the charity are shown in the Statement of Financial Activities on page 4. The net expenditure for the charity for the year ended 2021 amounted to (£19,347) compared to net expenditure for the year ended 30 September 2020 of (£10,975) Approved by the Trustees on ....................................................2022, and signed on their behalf by: Chair 2 **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** ## **TO THE TRUSTEES OF LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** I report on the accounts of Llanrhaeadr Ym Mochnant Public Hall and Institute for the year ended 30 September 2021, which are set out on pages 5 to 11 ## **Respective Responsibilities of Trustees and Examiner** The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this period under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act ; and - to state whether particular matters have come to my attention ## **Basis of Independent Examiner’s Report** My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to our attention: - **1)** Which gives us reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or - **2)** To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Susan Davies MAAT PAVO Unit 30 Ddole Road Llandrindod Wells Powys LD1 6DF 6 January 2022 3 **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** ## **STATEMENT OF FINANCIAL ACTIVITIES AS AT 30[TH] SEPTEMBER 2021** |**Note**
**INCOMING RESOURCES FROM GENERATED**
**FUNDS**
Donations & Legacies
2
Activities for generating funds
3
Investment income
4
Grants
**Total Incoming Resources**
**RESOURCES EXPENDED**
Costs of generating funds
5
**Net incoming resources available**
**Charitable Activities**
Hall running costs
Governance Costs
**Total Resources Expended**
**Net Movement in Funds**
**RECONCILIATION OF FUNDS**
Total Funds Brought Forward 1stOctober 2020
**Total Funds Carried Forward 30th September**
**2021**|**Unrestricted**
**Funds**
**£**
775
2,017
-
1,000
**3,792**
-
**3,792**
8,593
2,742
**11,335**
**-(7,543)**
32,888
**25,345**|**Restricted**
**Funds**
**£**
-
-
-
-
**-**
-
**-**
11,804
-
**11,804**
**-(11,804)**
495,765
**483,961**|**2021**
**£**

775
2,017
-
1,000
**3,792**
-
**3,792**
20,397
2,742
**23,139**
**-(19,347)**
528,653
**509,306**|_2020_
_£_
_-_
_6,309_
_6_
_10,000_| |---|---|---|---|---| |||||_16,315_| |||||_-_| |||||_16,315_| |||||_24,366_
_2.924_| |||||_27,290_| |||||| |||||_-(10,975)_
_539,628_| |||||_528,653_| 4 **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE** ## **BALANCE SHEET AS AT 30[TH] SEPTEMBER 2021** |**Note**
**FIXED ASSETS**
Tangible Assets
10
**CURRENT ASSETS**
Debtors and Prepayments
11
Cash at bank and in hand
**CURRENT LIABILITIES**
Creditors and Accruals
12
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**REPRESENTED BY:**
**RESTRICTED FUNDS**
13
**UNRESTRICTED FUNDS**
**TOTAL RESERVES**|**2021**
**£**
**£**
495,105
1,450
13,051
14,501
300
14,201
**509,306**
483,961
25,345
**509,306**|_2020_
_£_
_£_
_509,701_
_1,560_
_17,693_
_19,253_
_300_
_18,953_
_528,653_
_495,765_
_32,888_
_528,653_|_2020_
_£_
_£_
_509,701_
_1,560_
_17,693_
_19,253_
_300_
_18,953_
_528,653_
_495,765_
_32,888_
_528,653_| |---|---|---|---| ||||_528,653_| ||||_495,765_
_32,888_| ||||_528,653_| **Approved at the Annual General Meeting** **Chairman: ……………………………………** **Date:** 5 **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE NOTES TO ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **1. ACCOUNTING POLICIES** ## **BASIS OF PREPARATION AND ASSESSMENT OF GOING CONCERN** - a) The financial statements have been prepared under the historical cost convention with items recognised cost of transaction value unless otherwise stated in the relevant notes to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) effective 1 January 2015 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 The Charity constitutes a public benefit entity as defined by FRS 102 The trustees consider that there are no material uncertainties about the charities ability to continue as a going concern ## **b) RECONCILLIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE** In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required - c) Income and expenditure is inclusive of value added tax. - d) Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Freehold land is not depreciated Freehold buildings 2% Straight line Computer equipment 33% Reducing balance Fixtures, fittings & equipment 25% Reducing balance - e) Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity are recognised when the charity becomes unconditionally entitled to the grant. - f) Investment income is included when receivable - g) Incoming resources from charitable trading activity are accounted for when earned - h) Expenditure is recognised on an accrual basis as the liability is incurred. - i) Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. 6 ## **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE NOTES TO ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021** - j) Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. - k) Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include independent examination fees, insurance and costs linked to the strategic management of the charity. - l) All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. - m) Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts. ## **2. DONATIONS AND LEGACIES** |Donations and gifts
Unrestricted funds:
Donations:
Misc. donations
Grants receivable for core activities
Unrestricted funds:
PCC Grant
PCC Covid 19 Support
**TIES FOR GENERATING FUNDS:**
Fund Raising Events
Hall Lettings/Car Park Income
Net activities for generating funds
**MENT INCOME:**
Interest receivable|**2021**
**£**
775
775
1,000
-
1,000
**2021**
**£**
-
2,017
**2,017**
**2021**
**£**
.47p|_2020_
_£_
-| |---|---|---| |||_-_
_-_
_10,000_| |||_10,000_| |||_2020_
_£_
_787_
_5,522_| |||_6,309_| |||_2020_
_£_
_6_| ## **3. ACTIVITIES FOR GENERATING FUNDS:** ## **4. INVESTMENT INCOME:** ## **5. TOTAL RESOURCES EXPENDED:** 7 ## **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE NOTES TO ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021** |**Costs of generating funds**
Costs of generating donations and legacies
**Charitable activities**
Hall Running Costs
Activities undertaken directly
Governance costs|**Depreciation**
**£**
14,595
-
14,595|**Other**
**Costs**
**£**
-
5,802
2,742
8,544|**Total**
**2021**
**£**
-
20,397
2,742
23,139|_Total_
_2020_
_£_
_-_
_24,366_
_2,924_| |---|---|---|---|---| |||||_27,290_| ## **6. ACTIVITIES UNDERTAKE DIRECTLY** |Other costs relating to Hall Running Costs comprise:
Utilities & Heating
Caretaker Fees & Cleaning
Repairs & Renewals
Licences
Website/Stationery/Adverts|**2021**
**£**
818
3,336
1385
182
81
**5,802**|**_2020_**
**_£_**
_2,899_
_3,331_
_2,563_
_200_
_76_| |---|---|---| |||**_8,947_**| ## **7. GOVERNANCE COSTS** |Other governance costs comprise:
Telephone & Fax
Independent Examination Fee
Insurance|**2021**
**£**
602
300
1,840
**2,742**|**_2020_**
**_£_**
_815_
_300_
_1,809_| |---|---|---| |||**_2,924_**| ## **8. TRUSTEES** None of the trustees or persons connected with them received remuneration or travelling expenses during the year. (2020: None were reimbursed) ## **9. EMPLOYEES** There were no employees during the year. ## **10. TANGIBLE FIXED ASSETS** 8 ## **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE NOTES TO ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021** |**Cost**
At 1 October 2020 and at 30 September 2021
**Depreciation**
At 1 October 2020
Charge for year
At 30 September 2021
Net book value
At 30 September 2021
At 30 September 2020|**Land &**
**Buildings**
**£**
590,197
94,432
11,804
106,236
483,961
495,765|**Computer**
**Equipment**
**£**
1,740
1,707
11
1,718
22
33|**Fixtures &**
**Fittings**
**£**
66,791
52,889
2,780
55,669
11,122
13,902|**Total**
**£**
658,728| |---|---|---|---|---| |||||149,028
14,595| |||||163,623| |||||495,105| |||||509,700| As recorded with the Land Registry, the proprietor of the hall is registered as The Official Custodian for Charities on behalf of the Trustees of Llanrhaeadr Village Hall and Institute of Charity Commission, PO Box 1227, Liverpool, L69 3UG and of Frondeg, Llangedwyn, Oswestry, SY10 9LF Since 10 May 2012 The Big Lottery Fund have a legal charge on the building which remains in place for a period of 20 years and will be then released subject to the terms and conditions of the grant having being adhered to by the committee. ## **11. DEBTORS** |Prepayments and accrued income
**12. CREDITORS – AMOUNTS FALLING DUE WITHIN ONE YEAR**
Creditors – PAVO IE|**2021**
**£**
1,450
1,450
**2021**
**£**
300|_2020_
_£_
_1,560_| |---|---|---| |||_1,560_| |||_2020_
_£_
_300_| ## **13. RESTRICTED FUNDS** The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: 9 ## **LLANRHAEADR YM MOCHNANT PUBLIC HALL AND INSTITUTE NOTES TO ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021** |Public Hall Rebuild|**Balances at**
**1 October**
**2020**
**£**
495,765
495,765|**Movement in funds**
**Incoming**
**Resources**
**Resources**
**Expended**
**£**
**£**
-
(11,804)
-
(11,804)|**Balance at 30**
**September**
**2021**
**£**
483,961| |---|---|---|---| ||||483,961| The restricted funds are grants and donations received specifically relating to the rebuild of the public hall during the 2012 year end. The costs relating to the rebuild of the hall have been recognised as a fixed asset and are released to the SOFA over the useful life of the asset reducing the restricted fund. ## **14. ANALYSIS OF NET ASSETS BETWEEN FUNDS** |**Fund balances at 30 September 2021 are represented by:**
Tangible fixed assets
Current assets
Creditors: amounts falling due within one year|**Unrestricted**
**funds**
**£**
11,144
14,501
(300)
25,345|**Restricted**
**Funds**
**£**
483,961
483,961|**Total**
**£**
495,105
13,298
(300)| |---|---|---|---| ||||509,306| 10