2022-03-31-accounts - The Poppleton Community Trust

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Charity number: 523984

Report of Trustees and

Unaudited Financial Statements for the Year Ended 31[st] March 2022

For

The Poppleton Community Trust

Contents of the Financial Statements

For the Year ended 31 March 2022

Page
Report of the Trustees 1 - 8
Independent Examiners Report 9
Statement of Financial Activities 10 - 11
Notes to the Financial Statements 12 - 13
Detailed Statement of Financial Activities 14 - 35

Report of the Trustees

The Poppleton Community Trust

For the period 1 April 2021 to 31 March 2022

The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

OBJECTIVES AND ACTIVITIES

Objectives and Aims

The aim of the charity is to manage and maintain the Poppleton Centre and along with associated sports grounds to provide community resources for the benefit individuals of all ages form the villages of Upper Poppleton and Nether Poppleton as well as the surrounding area. The Trust aims to provide first class community facilities at an affordable cost to local organisations serving the community and to private individuals from the area to support the activities of the Sports Clubs associated with the Trust.

Meetings

The Trustees intentions are to hold Executive Committee meetings on a regular basis every four to six weeks, with all meetings held to an agenda and minuted with sign off of the approved minutes.

During part of the year ended 31 March 2022, working under restrictions related to the Covid 19 pandemic, meetings have been held on a less regular basis than usual and have on occasion comprised of on line meetings, but have been maintained with such regularity required to continue with appropriate governance over the operations of the Trust.

The agenda includes a financial report related to the core centre activity and each subsidiary group provides a report of relevant activities and issues.

The financial performance is measured against a budgetary expectations or forecasts for the centre which is agreed by the Trustees.

Communications

The Trust produces a newsletter, Centrepiece, four times a year which is distributed to all houses in the two villages. It also maintains a web site www.poppletoncentre.org.uk. Again operating under Covid 19 restrictions the newsletter has taken the form of an electronic communication during parts of the year. The success of the electronic version of the news letter has led to this form of distribution being continued after removal of Covid 19 restrictions.

The Trust maintains an electronic mailing list of some 1,200 addresses with whom it communicates E-News on an irregular basis promoting activities within the Centre. This is maintained by an external management company, MailChimp, and conforms strictly to GDPR legislation.

Both the newsletter and the web site provide an excellent insight into the activities and usage of the Centre and of the activities of the Trust as a whole. Poppleton Junior Football Club also maintains its own very informative web site www.poppletonjfc.co.uk as does Poppleton Bowls Club www.poppletonbowlsclub.co.uk.

Business Plan and Progress in the period

The Trusts fourth business plan, covering the period 2021 to 2023, was approved by the Trustees at the trust meeting on 6[th] May 2021.

The fundamental aims of the Trust were identified in the plan set out in 2005 and remain the same which, in summary, are to manage the facilities in such a way that they are available for the whole community to enjoy and to continually improve the facilities offered by both the Centre and subsidiary clubs, for the use of future generations.

The plan also sets out the Trusts aim to effectively manage the finances of the Trust in such a way as to allow proactive development and improvement projects whilst adhering to its reserves policy.

The Poppleton Centre Team

The Centre team consists of a Centre manager and an assistant, both of whom have been with the Trust since 2014 and both of whom live within the villages the Trust serves.

Poppleton Centre activities

The Poppleton Centre continues to be used by a wide variety of organisations and individuals from the Poppleton and wider York area. Activities undertaken include badminton, junior tennis, Aiki Jitsu, mens & ladies keep fit, 5 a side football, Tai Chi, art classes, performing arts, arts appreciation, Poppleton History Society, lace making, Probus, bridge, Tumble Tots, gentle aerobics, walking football, scrabble, walking netball and indoor bowls. The venue is also used for private functions of individuals in the local community including weddings and parties applicable to all age groups.

Following introduction of restrictions relating to the Covid 19 pandemic the centre was required to close and cease all operations for a substantial part of the year to 31 March 2021 and into the year ended 31 March 2022.

As a consequence of the restrictions venue hire in the year was below pre covid levels but in line with expectations and income from fundraising activities was also restricted as events such as the annual bonfire were conducted with lower levels of permitted attendance.

Support to the overall trust both directly to the Centre and also to some of the subsidiary club sections has been available through Covid 19 related support grants which provided an income stream to support the trust during times of lower usual income.

These grants along with community donations and tight cost control have helped the centre and wider trust maintain healthy financial positions at the year end ensuring the trust was able to return to full operation once covid restrictions eased completely during the year.

The Trust are extremely grateful to the centre manager and assistant, and all those who work or volunteer in the Centre to ensure the services provided remain first class and contribute to the

ongoing success of the operations, particularly during the challenges that the Covid 19 pandemic presented from early 2020 and into 2022.

Poppleton Centre improvements

In response to the uncertainty around the Covid 19 pandemic and its significant impact on the operations and financial performance of the centre the management and trustees maintained tight cost control to protect the centre finances undertaking only essential works during the period of restriction. As restrictions began to ease and some level of normal operations returned the management and trustees have again started to assess the requirements for maintenance and development of the centre to ensure first class facilities continue to be offered

In the latter part of the year to 31 March 2021 work was commenced on a new footpath to the centre with £6,300 incurred in that year. Due to delays over grant funding this project was not able to be completed as expected during the year to 31 March 2022 but has since been concluded.

Significant changes since 31 March 2022

Following the restrictions seen since 2020 related to Covid 19 the centre and associated clubs have been able to return to full operation and have been encouraged by the support of the local communities in returning to use the facilities fully.

A number of new organisations who had been displaced during covid from their usual place of hire utilised the centre as operations resumed and due to the levels of service and facilities have remained as new users of the hire facilities. This has provided a further welcome regular income stream to the centre and increased the proportion of hire income coming from community groups further aligning income with the core purpose of the trust.

Fundraising events including the scarecrow and Halloween trails were again able to go ahead and like the annual bonfire were able to proceed with increased numbers providing good levels of income.

During the year to 31 March 2022 the trustees have become aware or progressing local housing development which will increased the population of the area for which the trust serves. As a consequence and in line with the objectives of the trust, the trustees have embarked upon an evaluation process to determine the feasibility of expanding the centre to provide additional facilities to serve an increased demand. Initial consultations have taken place with member clubs, the and the local community and initial plans drawn up for review. Further progression of this project will depend upon the availability of grant funding support.

A new lease with City of York council was entered into in September 2022 for 99 years securing the trust has a stable home for the centre at a minimal rental charge.

Since the end of the year ended 31 March 2022 the trustees have agreed that a change of constitution to move the Trust to a Charitable Incorporated Organisation is appropriate to provide an improved level of governance for the trust and relationship with its trustees. This change is in progress and an application has been made to the Charity Commission during October 2022.

The Subsidiary Club Sections

Poppleton Cricket Club

Poppleton Cricket club was formed in March 2017 at which time it joined the Trust as a member club. Following the inability to develop a cricket pitch on land adjoining the junior football site on Millfield Lane which the project to develop the club has been put on hold for the foreseeable future and funding received from the local council and the trust has been returned. This contribution will be retained by the trust to support the Cricket Club at such time that the development can be recommenced.

Poppleton Junior Football Club

The club continues to be a successful and well managed club with membership of nearly 400, comprising some 25 boys and girls teams in the 5 to 16 years age groups, together with an U19s boys team and a ladies team each having their own coaching units. It has first class facilities including playing surfaces maintained by its award winning groundsman, Jim Ferguson, and a modern Community Sports Pavilion built in 2011.

Not only does it organise its own girls and boys tournaments each year, it hosts a variety of York FA finals, a York schools tournament and a North Riding event. These in themselves are an excellent indication of the quality of the facilities the club offers.

The Community Pavilion, as well as providing excellent facilities at weekends for players, is able to provide additional meeting room facilities during the week for the community. The hiring of this facility has become an important source of income for the club and central to this are two regular hirers of rooms.

Covid 19 also had a significant impact on the functioning of the club with many matches and tournaments being disrupted or cancelled. However as restrictions eased the club has been able to return to fill operation including hosting its annual beer festival in summer 2022, a key fund raiser for the club.

The Poppleton Bowls Club

The club continues to be a well run one with excellent standard of the greens and facilities in the area and it is a venue for county competitions. This section too suffered from Covid restrictions hampering the level of use for the club and impacting membership bjut has also returned to full operation during he year to 31 March 2022.

Poppleton United Football Club

Poppleton United operates from a pitch on the Main Street site and has two teams in the York Minster Engineering Football League. The first team plays in the premier division and the reserve team in the highest reserves league, Reserve A. Both teams continued to consolidate their position in their respective leagues during the year.

As with the other clubs Poppleton Utd was impacted by Covid 19, but has now returned to full operation and fulfilment of it fixtures.

Management Teams within the Trust

Centre Management Team

The Centre management team consists of three or four trustees and the Centre manager. It meets on a regular basis with ongoing informal discussions as required, looking at all aspects of running the centre and any over arching issues regarding the Trust.

During 2021 and 2022 meetings have been less frequent due to Covid 19 restrictions although very regular dialogue has been undertaken as the team manages the impact of the restrictions on the Centre and Trust overall.

Subsidiary Groups

The Poppleton Bowls Club, The Poppleton Junior Football Club, Poppleton United Football Club and Poppleton Cricket Club are subsidiary groups within the Poppleton Community Trust.

Each section manages its own operations through their individual committees and are financially responsible for all the running and maintenance costs involved. They only require financial authority from the Trustees should they need to cover one off expenditure in excess of £1,000. However they are required to provide a report on their activities to the Trustees at each Trust Executive meeting.

FINANCIAL REVIEW

Unrestricted Funds

The overall aim of the charity is to run and maintain the Poppleton Centre and associated sports grounds for the communal benefit of Upper Poppleton and Nether Poppleton and the surrounding areas. Both in the new and previous business plans the two key aims have been to develop the facilities offered whilst striving to maintain a sound level of funds reserves, in line with the reserves policy. The Centre is operated with the intention that day to day operations will be financed through income from room hire, miscellaneous income and donations, with capital and significant maintenance projects being financed through grant and other fund raising activities.

Once again the results for the Centre are encouraging with the finances being supported by grant funding in the light of the significant effects, particularly in the year to 31 March 2021, of the Covid pandemic on hire income and fundraising activities.

The Trust started the year with an outstanding balance on a loan from the Charity Bank Ltd. The loan for £50,000, guaranteed by City of York Council, was taken out in August 2010 and the outstanding balance at 31 March 2021 was £3,000, which was fully repaid by September 2021.

At 31 March 2022 the Trust held cash funds of £149,000, excluding subsidiary clubs. The Trustees are content that this level of reserves now meets the target level set out by the reserves policy although a proportion of these reserves are used in the day to day operation of the Centre. The Trustees maintain the intention to build a level of reserves to be held outside day operating funds of the Centre as trading allows.

Reserves Policy

For some years the Trust has operated a reserves policy which aims to reflect the Charity Commission guidelines, and was recently formalised by the Trustees.

Reserves Policy – June 2017

The Trust needs reserves for the following reasons:

To cover

Loss of income for whatever reason and sudden large day to day expenditure requirements
Provide funding for significant maintenance or capital projects
Provide financial flexibility for to be able to proactively maximise opportunities to improve the facilities offered by the Centre or Wider Trust

The level of reserves required

The overall target level of funds is set at £75,000 consisting of

£50,000 for the Trust excluding Poppleton Junior Football Club but including Poppleton Bowls Club and Poppleton United Football Club.
£25,000 for Poppleton Junior Football Club

Both sums are set to approximately represent six months of day to day expenditure.

Investment Policy

Cash will be held in either a current or deposit account. Any change to this will be the subject of review by the Trustees.

Restricted Funds

The Poppleton Bowls Club, Poppleton United Football Club and the Poppleton Cricket Club have satisfactory levels of reserves whilst those of Poppleton Junior Football Club remain below the ideal level as set out in the reserves policy although this is understandable given the operation challenges brought about by the Covid pandemic.

The Millfield Lane site, on which the junior football club operates is owned by the Poppleton Community Trust, with the City of York Council as Custodian Trustee. The Community Sports Pavilion was funded with the help of a £375,000 grant from the Football Foundation and the Football Association. A condition of that grant was that the Football Foundation would take a legal charge on the land at Millfield Lane. The charge was set up in 2011 and has a term of 21 years.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. The original Governing Document was sealed on 6 January 1998 and last amended on 5 October 2009. A set of Standing Orders support the Governing Document. These were amended on 12 June 2018 to increase the number of village representatives serving as Trustees from eight to twelve. The previous change to that was actioned on 22 June 2010. The City of York Council operates as the Custodian Trustee.

Organisational Structure

Until 2009 the direct activities of the charity, Poppleton Community Trust, were primarily associated with the community hall, The Poppleton Centre.

The bar and the then sports clubs (Poppleton Bowls Club, Poppleton Junior Football Club, Poppleton Lawn Tennis Club and Poppleton United Football Club) formed the Poppleton Social Club and, whilst an integral part of the working of the Trust, it was a separate body and did not have charitable status.

During 2009 it was resolved by the relevant parties to disband the Poppleton Social Club. In December 2009 the bar activity was transferred to Poppleton Centre Ltd, a newly formed limited company wholly owned by the Trust.

During 2019 the provision of refreshments at the centre previously undertaken by a separate café and bar were combined and outsourced to Expresso Garden Ltd who operate the facility in the trading name of the Poppleton Social.

The Poppleton Bowls Club and Poppleton Junior Football Club became subsidiary clubs within the Trust in December 2009. Poppleton United Football Club joined the Trust in June 2010 and the Poppleton Cricket Club in March 2017. The Poppleton Lawn Tennis Club decided to operate under a licence agreement with the Trust, established in 2010. The Poppleton Lawn Tennis Club is therefore not part of the Charity.

The composition of Trustees is as follows:

Chairperson

Twelve village representatives

Up to two representatives from each of the subsidiary clubs

Up to two co-opted trustees appointed by the Executive Committee

Representatives from the subsidiary clubs may attend meetings as observers without voting rights.

The Trust operates on two sites. The one at Main Street, Upper Poppleton is leased from the City of York Council. The other on Millfield Lane, Nether Poppleton is owned by the Trust. Poppleton Junior Football Club operates from the latter, the Cricket Club uses Manor School facilities and other activities from the Main Street site.

Employees

The Centre employs a centre manager and an assistant working a total of 57.5 hours per week. The permanent staff are supported by volunteers.

Risk Management

The Trustees have a duty to identify and review risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity Number 523984 Principal address Poppleton Centre Main Street Upper Poppleton York YO26 6JT

Trustees R Tomlinson (Chairperson) W Spencer (Vice Chairman) D M Richardson (Treasurer) T Bowers A Campbell J Craven M Crome J Hardy S Holmes (resigned 10 May 2022) A J Jones E Lawer T Lawson G Lawson M Walter R Wood

The Trust is run by the Executive Committee. At 1 April 2022, there were fifteen trustees, comprising the chairperson, twelve village representatives, a co-opted trustee and one from the sports club. One of the trustees, Mr S Holmes resigned form his position on 10 May 2022 and at present has not been replaced.

At the AGM on 15[th] September 2022 the existing trustees were re elected in their roles.

Independent Examiner J Denton AME Accounting & Co Madison Offices, Radley House Richardshaw Road Leeds LS28 6LE

On behalf of the Trustees

D M Richardson Treasurer Date :

Independent Examiner's Report to the Trustees of The Poppleton Community Trust

I report on the accounts of the charity, Poppleton Community Trust (Charity number: 523984) for the year ended 31st March 2022 which are set out on pages 10 to 35.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under Section 145 of the 2011 Act;
follow the procedures laid down in the general Directions given by the Charity
state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to

whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with Section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
to which, in my opinion, attention should be drawn in order to enable to proper understanding of the accounts to be reached.

01/12/2022

Date:…..........................

AME Accounting & Co. Ltd

Madison Offices

Radley House

Richardshaw Road Pudsey

LS28 6LE

The Poppleton Community Trust	The Poppleton Community Trust	The Poppleton Community Trust	CharityNo	523984
Annualaccountsforthe period
Period start date	01/04/2021	To	Period end date	31/03/2022

Section A Statement of financial activities

Unrestricted funds Restricted income funds Designated funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Designated funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Designated funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Designated funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Designated funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05
56,251	8,757	-	65,008	125,425
139,001	41,170	-	180,171	76,674
-	-	-	-	-
27	-	-	27	4
-	-	-	-	-
-	-	-	-	-
195,279	49,927	-	245,206	202,103

125,672	59,280	-	184,952	161,944
125,672	59,280	-	184,952	161,944

69,607	9,353 -	-	60,254	40,159
-	-	-	0
69,607	9,353 -	-	60,254	40,159
-	-	-	0
			0	-

-	-	-	-	-
-	-	-	-	-
69,607	9,353 -	-	60,254	40,159


183,766	103,054	-	286,820	246,661
253,374	93,700	-	347,074	286,820

Section B Balance sheet

Unrestricted funds Restricted income funds Designated Funds Total this year £ £ £ £ F01 F02 F03 F04	Unrestricted funds Restricted income funds Designated Funds Total this year £ £ £ £ F01 F02 F03 F04	Unrestricted funds Restricted income funds Designated Funds Total this year £ £ £ £ F01 F02 F03 F04	Unrestricted funds Restricted income funds Designated Funds Total this year £ £ £ £ F01 F02 F03 F04	Total last year £ F05
221,105	386,706	-	607,811	705,605
221,105	386,706	-	607,811	705,605

12,320	1,963		14,283	13,566
148,897	31,103		180,000	69,982
161,217	33,066	-	194,283	83,548

128,948	326,073	-	455,021	537,491

32,269	- 293,007	-	- 260,738	453,943 -

253,374	93,700	-	347,074	251,662

-	-	-	-	5,000
-	-	-	-	-

253,374	93,700	-	347,074	246,662

			-
253,374			253,374	99,356
	93,700		93,700	147,305

253,374	93,700	-	347,074	246,661

Signature		Print Name		Date of approval dd/mm/yyyy

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Section C Notes to the accounts

Note 1 Basis of preparation

The Poppleton Community Trust (Charity number 523984). This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities preparing • and with ✓ their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)

and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

Yes

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support the conclusion that the charity is a going concern;

Disclosure of any uncertainties that make the going concern assumption doubtful;

Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

Not Applicable Not Applicable Not Applicable

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }.

Yes ✓ No ✓

Please disclose:

(i) the nature of the change in accounting policy;

(ii) the reasons why applying the new accounting policy provides more reliable and more relevant information; and

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(iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS 102 SORP.

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). Yes ✓ No ✓

Please disclose:

*(i) the nature of any changes;*	*Not Applicable*
*(ii) the effect of the change on income and expense or* *assets and liabilities for the current period; and*	*Not Applicable*
*(iii) where practicable, the effect of the change in one or* *more future periods.*	*Not Applicable*

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

Yes ✓ No ✓ *Please disclose:*	✓
	✓

*(i) the nature of the prior*		*period error;*	*Not Applicable*
*(ii) for each prior period presented in the accounts, the* *amount of the correction for each account line item* *affected; and*			*Not Applicable*
*(iii) the amount of the correction at the beginning of the* *earliest prior period presented in the accounts.*			*Not Applicable*

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Section C Notes to the accounts (cont)

Note 2 Accounting policies

2.1 INCOME

This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below.

Recognition of income Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. Donated services and facilities Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and • the monetary value can be measured with sufficient reliability. Donated goods Contractual income and performance related grants Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Government grants In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). Tax reclaims on donations and gifts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. Support costs The charity has incurred expenditure on support costs. Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable.	Yes No N/a	Yes No N/a	Yes No N/a
	✓
	Yes No N/a
			✓
	Yes No N/a
	✓
	Yes No N/a
	✓
	Yes No N/a
			✓
	Yes No N/a
	✓
	Yes No N/a
	✓
	Yes No N/a
			✓
	Yes No N/a
	✓
	Yes No N/a
			✓
	Yes No N/a
			✓
	Yes No N/a
	✓
	Yes No N/a
	✓
	Yes No N/a
	✓
	Yes No N/a
	✓
	Yes No N/a
	✓

	Yes	No N/a	No N/a
	✓
	Yes	No N/a
	✓
	Yes	No N/a
	✓
	Yes	No N/a
	✓
	Yes	No N/a
	✓
	Yes Yes	No N/a
			✓
		No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
1,000

	✓	✓	✓
	Yes	No N/a
	✓	✓	✓
	Yes	No N/a
	✓	✓	✓

The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 9.6.1.4.

Heritage assets

	They are valued at cost.
Investments	Fixed asset investments in quoted shares, traded bonds and similar investments are
	valued at initially at cost and subsequently at fair value (their market value) at the year
	end. The same treatment is applied to unlisted investments unless fair value cannot be
	measured reliably in which case it is measured at cost less impairment.
	Investments held for resale or pending their sale and cash and cash equivalents with a
	maturity date of less than 1 year are treated as current asset investments
Stocks and work in	Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
progress	realisable value.
	Goods or services provided as part of a charitable activity are measured at net realisable value
	based on the service potential provided by items of stock.
	Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
	contract.
	Debtors (including trade debtors and loans receivable) are measured on initial recognition at
Debtors	settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Current asset	The charity has has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and
investments	cash equivalents with a maturity date of less than one year held for investment purposes rather
	than to meet short term cash commitments as they fall due.

They are valued at fair value except where they qualify as basic financial instruments.

Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

Note 3 Analysis of income

Analysis	Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £	Unrestricted funds Restricted income funds Designated funds Total funds Prior year £ £
Donations andgifts	940	170		1,110	13,141
General grants provided by government/other charities	55,311	8,587		63,898	112,284
Total	56,251	8,757	0	65,008	125,425

Fundraisingevents	19,953	2,898		22,851	5,546
Venue Hire	96,577	1,138		97,715	29,241
Members Subscriptions	0	36,764		36,764	27,581
Member club levies	14,258	0		14,258	10,364
SundryIncome	8,213	370		8,583	3,942
User Contributions				0
Contract income				0
Total	139,001	41,170	0	180,171	76,674

				0
Miscellaneous Income				0
Total	0	0	0	0	0

Interest income	27			27	4
Rental and leasingincome				0
Total	27	0	0	27	4

				0
				0
Total				0

Gain on disposal of a programme related investment				0
Total	0	0	0	0	0

	195,279	49,927	0	245,206	202,103
	(cont)

CC17a (Excel)

01/12/2022

Note 4 Analysis of receipts of government grants

Description This year Last year £ £	Description This year Last year £ £	Description This year Last year £ £
Hambleton District Council
North Yorkshire County Council
Total	-	-
Not Applicable 0

CC17a (Excel)

01/12/2022

CC17a IExcell 0111212022

Section C Notes to the accounts (cont)

Note 5 Donated goods, facilities and services

This year		Last year
£		£
	-	-
	-	-
	-	-
	-	-

		This year Last year £ £	This year Last year £ £
Use of property Other Seconded staff		-	-
		-	-
		-	-
		-	-

Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services.	Not Applicable
Please provide details of any unfulfilled conditions and other contingencies attaching to resources from donated goods and services not recognised in income. Please give details of other forms of other donated goods and services not recognised in the accounts, eg contribution of unpaid volunteers.
	Not Applicable

CC17a (Excel)

01/12/2022

Note 6 Analysis of expenditure

Analysis	Unrestricted funds Restricted funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted funds Endowment funds Total funds Prior year £ £	Unrestricted funds Restricted funds Endowment funds Total funds Prior year £ £
Support costs	3,270	-	-	3,270	2,703
				-
Total expenditure on raising funds	3,270	-	-	3,270	2,703

Project costs	42,585			42,585	18,801
Support costs	78,468	59,280		137,748	140,500
Governance costs	1,349			1,349	-60
Total expenditure on charitable activities	122,402	59,280	-	181,682	159,241

	125,672	59,280	-	184,952	161,944

6.1 Other information:

Analysis of expenditure on charitable activities

Activity or programme	Activities undertaken directly	Grant funding of	Support Costs	Total this year	*Total* *prior year*
	£	£	£	£	£
Activity1
Activity2
Other
Total

Prior year expenditure on charitable activities can be analysed as follows:

Within the expenditure items above the following items are material: (please disclose the nature, amount and any prior year amounts)

CC17a (Excel)

01/12/2022

Note 6A Support costs

Note 6A Support costs	Note 6A Support costs	Note 6A Support costs	Note 6A Support costs
Raising funds Charitable activities Grand total Basis of allocation £ £ £ (Method) Accountancy - 1,3491,349 Direct Costs Independent Examination Direct Costs Totalgovernance costs - 1,349 1,349Direct Costs Rent 12 288 300 Time Rates & Water 419881,029 Time Light & Heat 597 14,33314,930 Time Cleaning 255 6,120 6,375 Time Repairs & Renewals 654 15,68516,339 Time Development costs 13 317 330Time Long Leasehold 451 10,82311,274Time Plant & Machinery depreciation 59314,23814,831Time Loss on sales of tangible fixed assets - - -Time Insurance 206 4,933 5,139Time Advertising 176 4,218 4,394Time Telephone 76 1,833 1,909Time P&S 5125130 Time Subscriptions and licences 47 1,122 1,169 Time Sundries 135 3,229 3,364Time Bank charges 7 163170 Time Playing costs - - Time Bank loan interest 2 53 55Time Total Support costs 3,270 78,468 81,738 Support cost(examples)
Rent	12	288	300
Rates & Water	41	988	1,029
Light & Heat	597	14,333	14,930
Cleaning	255	6,120	6,375
Repairs & Renewals	654	15,685	16,339
Development costs	13	317	330
Long Leasehold	451	10,823	11,274
Plant & Machinery depreciation	593	14,238	14,831
Loss on sales of tangible fixed assets	-	-	-
Insurance	206	4,933	5,139
Advertising	176	4,218	4,394
Telephone	76	1,833	1,909
P&S	5	125	130
Subscriptions and licences	47	1,122	1,169
Sundries	135	3,229	3,364
Bank charges	7	163	170
Playing costs	-	-
Bank loan interest	2	53	55
Total Support costs	3,270	78,468	81,738

Time apportionment - raising funds 4% & charitable activities 96%.

Please provide details of the accounting policy adopted for the apportionment of costs between activites and any estimation techniques used to calculate their apportionment

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 7 Extraordinary items

Note 8 Funds received as agent

8.1 The charity did not receive any funds as an agent in this year.

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 9 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

Support cost (examples)	Raising funds £	Activity 1 £	Activity 3 £	Grand total £	Basis of allocation
					(Describe method)
Governance		-	-
Charitable Activity		-	-	-
Fundraising Activity		-	-	-
Generating Voluntary Income		-	-	-
Other	-	-	-	-
Total	-	-	-	-

Please provide details of the accounting policy adopted for the apportionment of costs between activities and any estimation techniques used to calculate their apportionment.

NA - Not activity based

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 10 Details of certain items of expenditure

10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Total aid	This year Estimated	Last year Actual £
	800	750
	-
	-	-
	-	-
	800	750

Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent examiner

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 11 Paid employees

Please complete this note if the charity has any employees.

11.1 Staff Costs

Salaries and wages Social security costs Other employee benefits Total staff costs Pension costs (defined contribution scheme) National Insurance	This year	Last year £
	39,877	17,973
		-

	822	791

	40,698	18,764

Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party 0

None

Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000

TRUE

Please provide the total amount paid to key management personnel (includes trustees and senior management) for their services to the charity

NONE

11.2 Average head count in the year

The parts of the charity in which the employees work

	This year Number	Last year Number
Fundraising	0.1	0.1
Charitable Activities	2.4	2.4
Governance	0.1	0.1
Other
Total	2.6	2.6

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

11.3 Ex-gratia payments to employees and others (excluding trustees) Please complete if an ex-gratia payment is made.

NONE NONE NONE

Please explain the nature of the payment

Please state the legal authority or reason for making the payment

Please state the amount of the payment (or value of any waiver of a right to an asset)

11.4 Redundancy payments

Please complete if any redundancy or termination payment is made in the period.

Total amount of payment The nature of the payment (cash, asset etc.) The extent of redundancy funding at the balance sheet date Please state the accounting policy for any redundancy or termination payments

NONE NONE NONE NONE

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 12 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.

12.1 Please complete this note if a defined contribution pension scheme is operated.

Amount of contributions recognised in the SOFA as an expense

Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds.

Not Applicable

12.2 Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities.

Please confirm that altough the scheme is accounted for as a defined contribution plan, it is a defined benefit plan.

Please provide such information as is available about the plan's surplus or deficit and the implications, if any, for the reporting charity

Not Applicable

12.3 Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan.

Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms and conditions of the multi-employer plan

Note 16 Heritage assets

Please complete this note if the charity has heritage assets

16.1 No Heritage assets held by the charity in this period

Note 17 Investment assets Please complete this note if the charity has any investment assets.

17.1 The charity held no Fixed assets investments during the period

Note 18 Stocks

Please complete this note if the charity holds any stock items

18.1 The charity did not hold any stock during the period.

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (co

Note 19 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors Prepayments and accrued income Poppleton centre Ltd Trade debtors

Unrestricted	Total this year	Last year
£	£	£
3,977	5,940	6,931
0	0	0
8,343	8,343	3,763
12,320	14,283	10,694

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

Trade Creditors

Social Security and other taxes

Other creditors

Accruals Deferred Income Deferred capital gains Deferred capital donations Bank loans

Amounts falling within oneyear	Amounts falling due after more than oneyear	Amounts falling due after more than oneyear
This year £	This Year	Last year
- 1,725


10,550
2,747
429,716
13,733
-	-	-
455,021	-	-

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 21 Provisions for liabilities and charges

Please complete this note if you have included in charity expenditure any provisions. A provision is made when the charity has a liability of uncertain timing or amount.

21.1 Please provide:

- a brief description of any obligations on the balance sheet and the expected amount and timing of Not Applicable resulting payments; - an indication of the uncertainties about the amount Not Applicable or timing of those outflows; and - the amount of any expected reimbursement, stating the amount of any asset that has been recognised for Not Applicable that expected reimbursement.

21.2 Movements in recognised provisions and funding commitment during the period

Balance at the start of the reporting period Amounts added in current period Amounts charged against the provision in the current period Unused amounts reversed during the period Balance at the end of the reporting period	This year £	Last year £
	-	-
	-	-
	-	-
	-	-
	-	-

21.3 For any funding commitment that is not recognised as a liability or provision, provide details of commitment made, the time frame of that commitment, any performance-related conditions and details of how the commitment will be funded (with contracts for capital expenditure separately identified).

21.4 Where unrestricted funds have been designated to a fund commitment, please disclose the nature of any amounts designated and the likely timing of that expenditure.

Not Applicable Not Applicable

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 22 Other disclosures for debtors, creditors and other basic financial instruments

22.1 Please provide information about the

significance of financial instruments (eg. debtors, creditors, investments etc) to the charity's financial position or performance, for example, the terms and conditions of loans or the use of hedging to manage financial risk.

Not Applicable

22.2 If the charity has provided financial assets as a form of security, the carrying amount of the financial assets pledged as security and the terms and conitions related to its pledge should be given here.

Not Applicable

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 23 Contingent liabilities and contingent assets

23.1 The charity held no contingent assets or liabilities during the period or the preceeding year.

Note 24 Cash at bank and in hand

Unrestricted £	Restricted £	Designated £	This year £	Last year £
				-
			-
			-	46,455
148,889	28,416		177,305	67,471
8	2,687		2,695	3,607
				-
				-
148,897	31,103	-	180,000	117,533

Note 25 Fair value of assets and liabilities

25.1 Please provide details of the charity's exposure to credit risk (the risk of incurring a loss due to a debtor not paying what is owed) , liquidity risk (the risk of not being able to meet short term financial demands) and market risk (the risk that the value of an investment will fall due to changes in the market) arising from financial instruments to which the charity is exposed at the end of the reporting period and explain how the charity manages those risks.

25.2 Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments (see section 11, FRS 102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk.

Not Applicable Not Applicable

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 26 Events after the end of the reporting period

Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

Please provide details of the nature of the event

Provide an estimate of the financial effect of the event or a statement that such an estimate cannot be made

Not Applicable Not Applicable

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 27 Charity funds

27.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.

* Key: R - restricted income funds, including special trusts, of the charity; D - Designated funds; and UR - unrestricted funds

Fund names	R, D or UR	Fund balances brought forward £	Income £	Expenditure £	Transfers £	Gains and losses £	Fund balances carried forward £
Poppleton Bowls Club	R	8,974	6,603	6,561		-	9,016
PoppletonJunior Footballclub	R	79,769	31,736	43,282		-	68,223
Poppleton United Football Club	R	9,862	7,414	8,545		-	8,731
Poppleton Cricket club	R	4,448	4,174	892		-	7,730
Other funds U		183,766	195,279	125,672			253,374
Total Funds		286,820	245,206	184,952	-	-	347,074

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 27 Charity funds (cont)

27.2 Details of material funds held and movements during the PREVIOUS reporting period

* Key: R - restricted income funds, including special trusts, of the charity; D - Designated funds; and UR - unrestricted funds

Fund names	R, UR or D	Fund balances brought forward £	Income £	Expenditure £	Transfers £	Gains and losses £	Fund balances carried forward £
Poppleton Bowls Club	R	11,162	4,475	(6,663)		-	8,974
Poppleton Junior Football club	R	77,133	63,455	- 60,819		-	79,769
Poppleton United Footbal Club	R	6,612	11,384	- 8,134		-	9,862
Poppleton Cricket Club	R	4,448				-	4,448
Other funds	U	147,307	122,789	(86,330)			183,768
Total Funds		246,662	202,103	(161,946)	-	-	286,821

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

Note 28 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.

28.1 Trustee remuneration and benefits

TRUE Not Applicable Not Applicable

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

Please give details of why remuneration or other employment benefits were paid.

Where an ex gratia payment has been made to a trustee, provide an explanation of the nature of the payment.

28.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False) TRUE Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity Not Applicable

28.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

There have been no related party transactions in the reporting period (True or False)

TRUE

For any related party, please provide details of any guarantees given or received.

CC17a (Excel)

01/12/2022

Section C Notes to the accounts (cont)

----- Start of picture text -----
Note 29 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to
provide a proper understanding of the accounts. If there is insufficient room here, please add a
separate sheet.
Not Applicable
----- End of picture text -----

CC17a (Excel)

01/12/2022

Yes	No	N/a
✓	✓	✓
Yes	No	N/a
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Yes	No	N/a
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✓	✓	✓
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✓	✓	✓
Yes	No	N/a
✓	✓	✓

Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓

Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
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Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓
Yes	No	N/a
✓	✓	✓