## **Sheffield Federation for School Sports**
## **Reference and Administrative Details for the year: 1 September 2024 31 August 2025**
**Trustees:** Steve Moran: Chairman and Safeguarding Officer Pat Howse: Past Chairman Andrew Beare: Hon Treasurer Pete McLeod: Membership Secretary Helen Raynes: Charities Commission Liaison Craig Malkin: Primary Competition Coordinator Joah Joahquim Florence Fernandes: **Principal Address:** 42 Marsh Avenue Dronfield Derbyshire S18 2HB **Charity Registered Number:** 523931 **Independent Examiner:** Marriott Gibbs Rees Wallis Limited First Floor, Unit 4 Broadfield Court Sheffield South Yorkshire S8 0XF
## **Sheffield Federation for School Sports**
## **Trustees Annual Report for the year: 1 September 2024 31 August 2025**
## **Aims and purposes**
The objective of the Federation is to foster the mental, moral and physical development of children by promoting and encouraging sporting activities, and to help charities as the Management Committee shall, from time to time, determine.
The Federation continues to be the main provider of competitive inter-school sporting opportunities for the city's school children, and the organiser of representative school city teams in a number of sports. These opportunities are provided through a number of individual sporting Associations, which are members of the Federation.
## **Objectives**
The Federation is committed to enabling as many school pupils as possible to take part in sporting competitions. The Management meetings of the Federation (which take place 2 times a year) maintain an overview of the activities provided by individual sport Associations and support Associations where needed.
When planning activities for the year. The Federation continues to consider the possibilities of extending the offer of sporting competition to primary schools and to extending opportunities for inclusive sporting competition. Steady progress has been made in this direction.
## **Activities**
## _**Associations**_
- The Associations which have been active in 2024 25 have been: Athletics (primary and secondary)
- Badminton (Secondary)
- Basketball (secondary)
- Cricket (primary and secondary)
- Cross Country (primary and secondary)
- Cycle Speedway (primary and secondary) Football (primary and secondary) Hockey (primary and secondary) Inclusive Sport (primary and secondary) Netball (primary and secondary) Orienteering (primary and secondary)
- Rounders (secondary)
- Rugby League (secondary)
- Rugby Union (secondary) Table Tennis (primary and secondary) (No activity this year) Trampolining (primary and secondary)
These activities have been carried out for the purposes of the Federation providing the Commission guidance on public benefit.
## **Achievements & performance**
## _**Presentation Evening**_
The annual Presentation Evening continues to be an impressive showcase for the federation. In December 2024 the evening was held at Sheffield Town Hall in the presence of the Lord Mayor, other councillors, sponsors and local sporting personalities. A full list of award winners can be found on the Federation's website: www.sfss.co.uk.
## **Inclusion and City Diversity**
The participation levels across the city has been a valuable asset throughout the year with many competitions having an increase in entries, increasing the number of schools and pupils participating. All activities are promoted for all children across all schools in the city, with an open entry procedure to enable more schools to enter with more children and teams. All thirty three secondary schools and 80 % of Primary schools enter our competitions, with additional pupils competing from other school settings including home schooled pupils.
Competition has been regular and varied to meet the needs of all pupils. Schools have achieved success across the city with success shared. In many of our activities, progress has been made by both individuals and teams at City, Regional and National level. In athletics, cross country, badminton, trampoline and orienteering, pupils have reached the
confidence and team building. These are skills that can be applied when taking part in future activities within the Federation for and outside in society as a whole.
## **Financial review**
The federation held cash reserves of £96,944 (2024 - £94,900) for the use of the federation and to be spent according to the governing document.
The Block Entry Fees (BEF) continue to be the Federation's main funding mechanism and the rate for both primary and secondary schools remained the same for 2024 25. The income from BEF remained relatively constant reducing by just £688 this year to £23,533 which is in line with a standard year for the number of schools participating.
An important form of income is from the Sheffield City Council who have supported the Federation through an annual grant. The grant of £4,000 was reviewed with the Council, omitting this financial year again but was agreed that the grant payments will resume from 2025 and the amount has been received in October 2025 for next year 2025/26.
Trustees are confident that financially the Federation will have sufficient funds to continue to as a going concern.
The Federation holds a surplus cash balance at the end of the financial year and into 2026 upon the submission of this report. This umbrella organisation that oversees the provision of sporting competition for all Sheffield school children expects to receive continued annual membership fees from schools in future years to enhance the cashflow involved in the provision of sporting activities. The Federation has no significant liabilities or financial commitments and relies on the support of dedicated volunteers which enables the
federation to manage cash flow in accordance with varying levels of funding.
The reserves held have increased by £2,044 and the federation continues to receive the support and income mentioned above, therefore the trustees do not have any uncertainties about the federation continuing as a going concern.
## _**Reserves Policy**_
Now that that the Council's grant is set to continue for the foreseeable future, the Federation's Cafgold reserves will be reviewed by the committee on an ongoing basis and allocated to provide additional funding to support the resourcing of school sports requirements of the federation where necessary, whilst ensuring that there are sufficient reserves to support the Federation as a going concern.
## _**Gift Aid**_
The Federation is still registered with HMRC.
## _**Association Budgets**_
All Association budgets were accepted by officers.
## **Volunteers**
The Federation is entirely run by volunteers. This continues to be a major strength and provides continuity, as we are not subject to the vagaries of government initiatives and profit margins. The officers of the Federation would like to thank all those who have given up their time to help provide sporting activities as part of the Federation programme.
Additional note: The federation would like to demonstrate sad condolences to two people who sadly passed during the year. Both Uriah Rennie and John Ibbotson served their time greatly as president and life member and contributed significantly to the work of the federation. Both will be immensely missed.
## **Structure, Governance and Management**
The charity is an unincorporated association governed by the rules of the Federation.
## _**Election of Officers**_
The Vice-Chairman shall be elected bi-annually and shall become Chairman for the following two years.
The General Secretary and General Treasurer shall be elected annually.
Only representatives who have served on the Management Committee for twelve months shall be eligible for nomination to the post of Vice Chairman.
Nomination forms for these Officers shall be sent to all association secretaries of the Federation on or before 31st October. These papers shall be returned to the General Secretary within seven day). If there is more than one nominee for any position, voting will take place at the Annual General Meeting.
## _**Management meetings**_
All Associations have up to three officers who can attend Management Meetings chair, secretary and treasurer. Management Meetings are the decision-making body for the Federation, including approving budgets for the year. In accordance with the rules of the Federation, two MMs were held during the year, with all Associations but one being represented at a minimum of one meeting. They were well attended, with an average of 9 attendees.
## **Independent examiner's report on the accounts**
**Report to the trustees/** Charity Name **members of** Sheffield Federation for School Sports **On accounts for the year** 31 August 2025 **Charity no** 523931 **ended (if any) Set out on pages** 1 and 2 ~~)~~
I report to the trustees on my examination of the accounts of the above 31 August 2025.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act .
under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date: Name:** Tina Havenhand **Relevant professional** FCCA **qualification(s) or body (if any): Address:** First Floor, Unit 4, Broadfield Court Sheffield S8 0XF
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**October 2018**
**IER**
## **Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**
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Sheffield Federation for School Sports 523931
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2024 31/08/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Bank Interest 1,134 - - 1,134 1,203
Block Entry Fees 23,533 - - 23,533 24,221
Donations 10,702 - - 10,702 8,845
Equipment - - - - -
Event Income 1,095 - - 1,095 1,171
Grants 277 - - 277 1,729
Miscellaneous - - - - -
- - - -
Sub total (Gross income for
36,741 - - 36,741 37,169
AR)
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 36,741 - - 36,741 37,169
A3 Payments
Affiliation and Awards 2,970 - - 2,970 3,208
Entry Fees 4,355 - - 4,355 453
Equipment 104 - - 104 3,866
Hire Charges 21,136 - - 21,136 20,771
Insurance 1,645 - - 1,645 1,502
Travel - - - - -
Secretarial 110 - - 110 634
Website 150 - - 150 150
Miscellaneous 4,227 - - 4,227 3,773
Sub total [ 34,696 ] - - 34,696 34,357
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 34,696 - - 34,696 35,843
Net of receipts/(payments) 2,044 - - 2,044 2,812
A5 Transfers between funds - - - - -
A6 Cash funds last year end 94,900 - - 94,900 92,088
Cash funds this year end 96,944 - - 96,944 94,900
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CCXX R1 accounts (SS)
22/06/2026
1
## **Section B Statement of assets and liabilities at the end of the period**
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Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds CashCaf/CashGold 94,404 - -
Virgin Money 2,540 - -
Total cash funds 96,944 - -
(agree balances with receipts and payments O
account(s)) OK KOK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the - -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
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CCXX R2 accounts (SS)
22/06/2026
2