CROSSPOOL AND DISTRICT YOUTH SPORTS TRUST REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022 REGISTERED CHARITY NUMBER 523911
CONTENTS
| Page | |
|---|---|
| TRUSTEES’ REPORT | 1-3 |
| INDEPENDENT EXAMINERS’ REPORT | 4 |
| STATEMENT OF FINANCIAL ACTIVITIES | 5 |
| BALANCE SHEET | 6 |
| NOTES TO THE FINANCIAL STATEMENTS | 7-8 |
Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 03 2021 To 28 02 2022
Section A Reference and administration details
Charity name Crosspool and District Youth Sports Trust
Other names charity is known by C.D.Y.S.T.
Registered charity number (if any) 523911
Charity's principal address (for correspondence)
Coldwell Lane, Crosspool,
Sheffield Postcode S10 5TL
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr D Bolsover | ||||
| Mr A Pemberton | To August 2021 only | |||
| Mrs S Shirt | ||||
| Mrs H Rawlinson | ||||
| Mr R Beaumont | ||||
| Mr D Painter | ||||
| Mrs L Birch | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Financial Examiner |
Carl Bullement A.C.M.A. |
102 Snape Hill Lane, Dronfield. S18 2GP |
Name of chief executive or names of senior staff members (Optional information)
Mr Dave Bolsover (Secretary)
1
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Trust deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Appointed by the trustees
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Risk management
The trustees examine the major risks that the charity face each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact they may have on future activities.
Accounting and reporting responsibilities
Charity law require trustees to prepare financial statements for each financial year that give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing the attached financial statements, the trustees have: Selected suitable accounting policies and then applied them consistently Made judgements and estimates that are reasonable and prudent Followed applicable accounting standards and the charities SORP. Prepared the financial statements on the going concern basis.
The trustees have overall responsibility for ensuring that the charity has appropriate systems of controls, financial and otherwise. They are responsible for keeping proper accounting records such as to disclose with reasonable accuracy, the financial position of the charity at any time, and to enable that the financial statements comply with charity law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The objects of the charity are to help and educate boys and girls through their leisure time activities so as to develop their mental and spiritual capacities so that they may grow to full maturity as individuals and members of society and that the conditions of their lives may be improved. |
|---|---|
| Current regular activities include a local junior football club, Scoil Rince Irish dance, keep fit, badminton, Makenki Karate clubs, tae kwando, aikido classes, The Academy children & Adults physical training (Daytime), Salsa Beat/Zumba, indoor childrens football, Indoor Bowls (seasonal), Science club (in school holidays) plus occasional bookings for various meetings / activities. The Local Government Returning Officer hires the Meeting Room for use as a polling station again and this use is expected to continue in the future. |
2
Section D Achievements and performance
Up until June 2021 we were closed as directed by the Government and many of Summary of the main our regular hirers were unable to run their activities. One-off hirers could not go achievements of the charity ahead with parties. during the year Claremont hospital still continued to rent our car park. We were awarded Grants relating to Commercial premises and we received a grant from the Masons society to purchase new playground equipment. We now do not accept cash payments. We have now set up a charity PayPal account which has an invoice and tracking system and is working well. A new online booking system has been introduced.
We have continued to improve the facilities.
In February 21, we had a serious flood which caused much damage. The repair cost is shown in these accounts. We have rectified the under insurance 'technicality' after taken advice and also changed insurers.
Section E Financial review
The trustees have continued to put improved facilities in place wherever Brief statement of the possible whilst maintaining an adequate level of reserves to ensure that charity’s policy on reserves the charity will be able to continue to operate for the foreseeable future.
Details of any funds materially in deficit
Section F Other optional information
Premises Hire conditions – small additions to the Hire Conditions have been made to keep up to date with regulations. The trustees took the decision not to put up hire charges from Sept this year again.
Car parking spaces are still used by Claremont. This is helping the local community as there have been issues with staff parking on residential streets.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s)[Mr David Bolsover ] Position (eg Secretary, Chair, Secretary etc) Date
3
Independent examiner's report on the accounts
Report to the trustees/ members of[Crosspool and District Youth Sports Trust]
On accounts for the year Charity no 28th February 2022 523911 ended (if any) Set out on pages[5 - 8]
Respective responsibilities of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 43 of the 1993 Act,
-
to follow the procedures laid down in the general Directions given by the
-
Charity Commission (under section 43(7)(b) of the 1993 Act, and
-
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's In connection with my examination, no matter has come to my attention
statement
- which gives me reasonable cause to believe that in, any material respect, the to keep accounting records in accordance with section 41 of the 1993 to prepare accounts which accord with the accounting records and
have not been met ; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Carl Bullement A.C.M.A.
Date:
Relevant professional Chartered Management Accountant (CIMA)
Address: 102 Snape Hill Lane, Dronfield S18 2GP
Page 4
| Crosspool and District Youth Sports Trust | Crosspool and District Youth Sports Trust | Crosspool and District Youth Sports Trust | Charity No (if any) |
523911 | CC17a | |
|---|---|---|---|---|---|---|
| Annualaccountsforthe period | ||||||
| Period start date | 01/03/2021 | To | Period end date |
28/02/2022 | ||
| Section A | Statement of financial activities | |||||
| Recommended categories by activity Details of own analysis Note Incoming resources (Note 3) Incoming resources from generated funds Voluntary income Grants & Donations S01 Activities for generating funds Lettingof Premises S02 Investment income S03 Incoming resources from charitable activities S04 Other incoming resources S05 S06 Resources expended (Notes 4-8) Costs of Generating Funds Costs of generating voluntary income S07 Fundraising trading costs S08 Investment management costs S09 Charitable activities S10 Governance costs S11 Other resources expended S12 S13 S14 S15 S16 S17 S18 S19 S20 S21 Total resources expended Total incoming resources Total funds carried forward Total funds brought forward Net movement in funds Net incoming/(outgoing) resources before transfers Gains and losses on investment assets Gains and losses on revaluation of fixed assets for the charity’s own use Other recognised gains/(losses) Net incoming/(outgoing) resources before other recognised gains/(losses) Gross transfers between funds |
Unrestricted funds Restricted funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05 |
|||||
| - | - | - | - | - | ||
| 20,096 | - | - | 20,096 | 19,203 | ||
| 21,963 | - | - | 21,963 | 14,998 | ||
| 919 | - | - | 919 | 3,190 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 42,978 | - | - | 42,978 | 37,391 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 39,208 | 8,206 | - | 47,414 | 29,754 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 39,208 | 8,206 | - | 47,414 | 29,754 | ||
| 3,770 | 8,206 - |
- | 4,436 - |
7,637 | ||
| - | - | - | - | - | ||
| 3,770 | 8,206 - |
- | 4,436 - |
7,637 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 3,770 | 8,206 - |
- | 4,436 - |
7,637 | ||
| 129,194 | 217,903 | - | 347,097 | 339,460 | ||
| 132,964 | 209,697 | - | 342,661 | 347,097 |
Page 5
Section B Balance sheet
| Fixed assets Tangible assets (Note 3) Investments Total fixed assets Current assets Stock and work in progress Debtors (Short term) investments Cash at bank and in hand Total current assets Creditors: amounts falling due within one year (Note 4) Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year (Note 4) Provisions for liabilities and charges Net assets Funds of the Charity Unrestricted funds Restricted income funds Endowment funds Total funds Signed by one or two trustees on behalf of all the trustees |
Note B01 B02 B03 B04 B05 B06 B07 B08 B09 B10 B11 B12 B13 B14 B15 B16 B17 B18 B19 B20 |
Unrestricted funds £ F01 |
Restricted income funds £ F02 |
Endowment funds £ F03 |
Total this year Total last year £ £ F04 F05 |
Total this year Total last year £ £ F04 F05 |
|---|---|---|---|---|---|---|
| - | 209,697 | - | 209,697 | 217,903 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| - | 209,697 | - | 209,697 | 217,903 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 65,420 | - | - | 65,420 | 64,517 | ||
| 68,138 | - | - | 68,138 | 65,271 | ||
| 133,558 | - | - | 133,558 | 129,788 | ||
| 594 | - | - | 594 | 594 | ||
| 132,964 | - | - | 132,964 | 129,194 | ||
| 132,964 | 209,697 | - | 342,661 | 347,097 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 132,964 | 209,697 | - | 342,661 | 347,097 | ||
| 132,964 | 132,964 | 129,194 | ||||
| - | - | - | ||||
| 209,697 | 209,697 | 217,903 | ||||
| - | - | - | ||||
| 132,964 | 209,697 | - | 342,661 | 347,097 | ||
| Signature | Date of approval Print Name |
|||||
Page 6
Section C Notes to the accounts
Note 1 Basis of preparation
1.1 Basis of accounting
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
• and with* Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);
- and with the Charities Act 1993.
1.2 Change in basis of accounting
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.
1.3 Changes to previous accounts
No changes have been made to accounts for previous years.
Note 2 Accounting policies
This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is
detailed below.
INCOMING RESOURCES
| Recognition of incoming | These are included in the Statement of Financial Activities (SoFA) when: |
|---|---|
| resources | the charity becomes entitled to the resources; |
| the trustees are virtually certain they will receive the resources; and | |
| the monetary value can be measured with sufficient reliability. | |
| Incoming resources with | Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are |
| related expenditure | reported gross in the SoFA. |
| Grants and donations | Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. |
| Tax reclaims on donations and gifts |
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate. |
| Contractual income and | This is only included in the SoFA once the related goods or services have been delivered. |
| performance related | |
| grants | |
| Gifts in kind | Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. |
| Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. | |
| Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. | |
| Donated services and | These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably |
| facilities | quantifiable, measurable and material_._The value placed on these resources is the estimated value to the charity of the service or facility received. |
| Volunteer help | The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. |
| Investment income | This is included in the accounts when receivable. |
| Investment gains and | This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the |
| losses | year. |
| EXPENDITURE AND LIABILITIES | |
| Liability recognition | Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. |
| Governance costs | Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on |
| governance or constitutional matters. | |
| Grants with performance | Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only |
| conditions | recognised in the SoFA once the recipient of the grant has provided the specified service or output. |
| Grants payable without | These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which |
| performance conditions | remain in the control of the charity. |
| Support Costs | Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg |
| allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. | |
| ASSETS | |
| Tangible fixed assets for | These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. |
| use by charity | |
| Investments | Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' |
| best estimate of market value. | |
| Stocks and work in | These are valued at the lower of cost or market value. |
| progress |
Page 7
Section C Notes to the accounts (cont.) Note 3 Tangible fixed assets
3.1 Cost or valuation
| Balance brought forward Additions Revaluations Disposals Balance carried forward |
Freehold land & buildings £ |
Other land & buildings £ |
Plant, machinery and motor vehicles £ |
Fixtures, fittings and equipment £ |
Payments on account and assets under construction £ |
Total £ |
|---|---|---|---|---|---|---|
| 410,317 | - | - | 6,267 | - | 416,584 | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| 410,317 | - | - | 6,267 | - | 416,584 |
3.2 Accumulated depreciation and impairment provisions
| Basis Rate Balance brought forward Depreciation charge for year Impairment provisions Revaluations Disposals Transfers Balance carried forward Brought forward Carried forward 3.3 Net book value* |
SL | SL | ||||
|---|---|---|---|---|---|---|
2% |
15% | |||||
| 192,414 | - | - | 6,267 | - | 198,681 | |
| 8,206 | - | - | - | - | 8,206 | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| 200,620 | - | - | 6,267 | - | 206,887 | |
| 217,903 | - | - | - | - | 217,903 | |
| 209,697 | - | - | - | - | 209,697 | |
| Note 4 Creditors and accruals | ||||||
| 4.1 Analysis of creditors Loans and overdrafts Trade creditors Accruals Total |
This year Last year £ £ - - - - 594 594 594 594 Amounts falling due within one year |
This year Last year £ £ - - - - - - - - Amounts falling due after more than one year |
||||
| Note 5 Transactions with related parties | ||||||
| 5.1 Remuneration and benefits |
| Name of trustee or connected party | Name of trustee or connected party | Legal authority (e.g. order, governing document) |
Amounts paid or benefit | Amounts paid or benefit |
|---|---|---|---|---|
| This year £ |
Last year £ |
|||
| NONE | NONE | |||
| Due to trustees and related parties Due from trustees and related parties 5.3 Other transaction(s) with trustees or relatedparties 5.2 Loans ~~Name of~~ trustee or connected ~~party~~ Legal authority |
||||
| ~~Name of~~ trustee or connected ~~rt~~ |
Legal authority | Amount owing | ||
| This year £ |
Last year £ |
|||
| ~~pay~~ | NONE | NONE | ||
| NONE | NONE | |||
| Name of the trustee or related party |
Relationship to charity |
Description of the transaction(s) | This year £ |
Last year £ |
| NONE | NONE |
Page 8
CDYST Financial Activities March 2019 - February 2022
| Mar 2019 - Feb 2020 Mar 2020 - Feb 2021 Mar 2021 - Feb 2022 |
|
|---|---|
| Income | 2,000.00 1,188.00 90.00 288.00 576.00 7,950.00 7,950.00 7,950.00 110.00 2,300.00 2,300.00 2,300.00 160.00 19,203.00 10,496.00 1,200.00 496.14 672.00 346.50 2,634.87 1,055.00 1,092.00 9,600.00 405.00 54.00 8,602.68 2,214.01 2,208.39 750.00 41.00 24.50 920.25 1,128.00 150.00 954.00 315.00 476.00 882.00 3,500.00 2,084.47 56.00 140.00 112.00 |
| Aikido B Clayton Claremont parking Crosspool Forum Crosspool Juniors Donations and legacies Government Grant Indoor Bowling Jamie Green Lisa Dance Makenki Masons Minikicks Other income Polling Station Recycling charity Rugby Salsa & Zumba Scoil Rince Tennis Court Grant The Academy Tricky Wingers Total Income Total |
|
| £ 30,714.55 £ 34,201.01 £ 42,059.25 | |
| £ 30,714.55 £ 34,201.01 £ 42,059.25 582.00 594.00 594.00 229.55 840.00 840.00 1,090.00 2,692.88 1,639.71 1,870.00 1,029.09 1,072.80 681.29 3,600.00 3,600.00 3,600.00 6,651.71 7,048.00 7,471.35 1,961.50 595.48 1,239.88 1,224.59 1,262.82 761.51 419.40 343.20 40.28 120.00 76.68 1,332.00 1,470.12 72.00 9,623.88 31.98 1,108.80 251.49 7,829.44 2,229.97 9,004.15 36.49 300.71 455.85 456.60 429.87 698.04 830.28 680.20 788.22 389.90 639.29 |
|
| Expenditures | |
| Accountancy Bank charges Booking Secretary Cleaning Electric Facilities Management Services Garden maintenance Gas Insurances Internet / Website Office/General Administrative Expenses Other Professional Services Paypal fees Pitch maintenance Playground Printing, Postage and Stationery Rates Repairs and maintenance Sundries Telephone Travel Waste disposal Water Total Expenditures Net Operating Income Other Income Interest received Investment income Total Other Income Other Expenditures Depreciation Total Other Expenditures Net Other Income |
|
| £ 31,674.90 £ 21,547.76 £ 39,208.34 | |
| -£ 960.35 £ 12,653.25 £ 2,850.91 116.20 55.79 17.34 8,507.51 3,132.72 901.96 |
|
| £ 8,623.71 £ 3,188.51 £ 919.30 8,206.00 8,206.00 8,206.00 |
|
| £ 8,206.00 £ 8,206.00 £ 8,206.00 | |
| £ 417.71 -£ 5,017.49 -£ 7,286.70 | |
| Net Income/(Expenditure) | -£ 542.64 £ 7,635.76 -£ 4,435.79 |
CDYST Balance Sheet
As of February 28, 2022
| Fixed Asset Tangible assets Buildings Cost/Valuation Depreciation Total Buildings Total Tangible assets Non-Current Assets Old Mutual 351 Quilter 694* Old Mutual *360 Quilter 778 Total Non-Current Assets Total Fixed Asset Cash at bank and in hand Cash on hand Contra Lloyds - Current Lloyds - Savings Paypal Scottish Widows Virgin money Total Cash at bank and in hand Debtors Debtors Total Debtors Net current assets Creditors: amounts falling due within one year Current Liabilities Accruals Total Current Liabilities Total Creditors: amounts falling due within one year Net current assets (liabilities) Total assets less current liabilities |
28 Feb, 2021 Mar 2021 - Feb 2022 Movement 0.00 410,317.00 410,317.00 -192,414.00 -200,620.00 -8,206.00 £ 217,903.00 £ 209,697.00 -8,206.00 £ 217,903.00 £ 209,697.00 -8,206.00 36,901.40 38,001.72 1,100.32 27,615.24 27,416.88 -198.36 £ 64,516.64 £ 65,418.60 901.96 £ 282,419.64 £ 275,115.60 -7,304.04 130.00 130.00 0.00 0.00 20,433.01 11,449.11 -8,983.90 14,636.91 24,239.21 9,602.30 2,234.81 2,234.81 30,069.70 30,084.74 15.04 0.00 0.00 £ 65,269.62 £ 68,137.87 2,868.25 0.00 0.00 £ 0.00 £ 0.00 £ 65,269.62 £ 68,137.87 2,868.25 594.00 594.00 £ 594.00 £ 594.00 £ 594.00 £ 594.00 £ 64,675.62 £ 67,543.87 2,868.25 £ 347,095.26 £ 342,659.47 -4,435.79 £ 347,095.26 £ 342,659.47 -4,435.79 355,771.81 355,771.81 -16,312.31 -8,676.55 7,635.76 -4,435.79 £ 347,095.26 £ 342,659.47 |
|---|---|
| Total net assets (liabilities) | |
| Charity funds Opening Balance Equity Retained Earnings Surplus/(Deficit) Total Charity funds |