## **Llandybie Public Memorial Hall Trustee Annual Report for 2024** **Throughout 2024, our trust has successfully managed its financial affairs. Despite the rise in utility costs, which necessitated an adjustment to our hire charge, the community has demonstrated understanding due to the corresponding increase in their home utility bills.** **Regrettably, the post office service provided at the hall continues to incur financial losses. While it currently falls short of covering the staff salaries, however, the community benefits from this essential service in Llandybie.** **We anticipate challenges in 2025, primarily due to the implementation of the April minimum wage increase and national insurance. These adjustments will place additional strain on the service’s sustainability.** **We value regular hirers, as their contributions are crucial to the hall and services’ viability. While some groups have sought more affordable accommodation, we appreciate the understanding of the community and other groups regarding the need to cover the hall’s operational expenses.** **Our longest-standing group is Llandybie WI, one of the largest WI in Carmarthenshire.** **We remain committed to partnering with the health board and Carmarthenshire County council to provide essential services to our community, which are hosted at the hall.** **The hall continues to serve as a venue for various celebrations, including birthdays, anniversaries, and weddings.** **Local individuals facilitate fitness opportunities at the hall, offering classes to the community.** **The youth club remains active every Thursday evening, attracting approximately 25 young people from the village. They engage in social activities and explore new opportunities.** **In anticipation of 2025, we have implemented a staffing restructuring plan to ensure the hall’s opening and closing operations are adequately covered.** **We are contemplating a major overhaul of our main boiler due to its age and diminishing reliability. However, this undertaking is financially demanding as it involves a commercial boiler. Additionally, we must comply with safety regulations by upgrading our electrical system at the Hall.** **These two projects are of substantial cost and will strain our financial reserves.** **We are pleased to welcome Richard Payne, a health and safety expert, to our board, which will bolster our team’s expertise.** **Furthermore, Carol Payne has joined our committee to assist with system management.** **We encourage more individuals to attend committee meetings to contribute their voices to the hall’s governance.** **We eagerly anticipate another year, as 2024 was out centenary year of the build of the original part of the hall, and 2025 will be the 100 years of it opening.** **Ann Richards On behalf of the board of Trustees** REGISTERED CHARITY NUMBER: 523895 Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 December 2024 Uandyble Public Memorial Hall Waltwood Accountants Certified Public Accountsnts 46Gurn05 Road Ystalyfera Swansea SA9 2HY Uandyble Public Memorfal Hall Contents of the Financlal Statements for the year ended 31 December 2024 Page Report of the Trustees Ito2 Independent Examiner's Report 3to4 Statement of Financial Activities Balance Sheet Note5 to the Finanaal Statements 7toll Detailed Statement of Finanual Activities 12 ndybiE Publlt Memorial Hall Report ofth•Trusttes forth• •fid 31 tle¢emb*r 2024 AÉFERENCEAND ADMINIThTIVE DETAILS Registered Charlty tyumber 523895 P￿Ddpa1 addr•si Woodfield Rtsad Llandybie Arnrnanford Carrnarthenshire SA18 3UR Trusiee5 Ch4irprrsg Treasurer Trustee Samrny D•¥ie5 Detyth Price Richa￿ Paynt Ann Ri¢h•rdJ Commlttee Members Caiol Payne N9il C Barrett f.c.p. Wakwood kcountants 46 Gurn05 Road Y5t3￿fer8 Swansea SA9 2HY sfRUCTURE. GoVERNA￿E AND MANAGEME Go¥ernln¥ document The charty ¢oAt¥olled by ft5 gov*min8document. a deed oftnrt and comstitute5 an unincorporat•J thaniy. Rlsk m•na£em•nt Thetru5tees have a dutyto identfy and revlewthe r&5 to ¥¥h(ch the dwrity s exwsed aroto ensure approwate controLg3Te in placeto proYSde reasonable assurance aeairtst fraud and error. E¥•nts and artlv lès whlth t• Hywol Dda Heakh Board Carrnarthertshire County Council Thè Old Mill Foundation DynarnK Twirktars Llandybie Old A8e Llandybiewomens Ir£tr(ute Llandeilo Quilters Foottare •ttheM• Hall on a r• KL'sTherapv RS Physiothera Unlirntted School of Arts K9 Conntctior Tirry Talk Ammanford. Carmarthen and Surroundin8 Areas Dawnswyr Penrhyd The MrA Social Group Fami￿ Fostering Partner5 Macular Society Ammanford Evangellcal Church Special Olympits Carmarthen Weight Los5 Your Way with Paula TrapWvrn•ro Iratit4rte Awen Woodall- Personal Trair*r Uandyble Publ1¢ M•mDvl•l H•ll Rgpgrt olth• Trustees for the year end•d 31 Dtternb•r 2024 On• ott Blotk bookin Hywel Dda Heatth Board Camiarthenshire County Counol Chlldrens partie5 & Chr￿teningS Funerèl Wakes Llandybie PaTsh Churr* Me55 UP the Me55 Menter DIne￿r Aberysthvyth Unniersryv National Aur1Stic Society Arnmanford Con8reRation of Jeho¥ah5 witnesse5 Barod Cyrnrv Ys80l Llandybie Rogerjones &Co Fine Arts Auctior*e15 Gerrard5 Aurtion Room5 Year WFIts Independent Examinerfs Report to the Trustees of Llandybie Publlc Memorial Hall I report on the finanaal statements of the Charity on pages 6 to 12 for the year ended 31st December 2024 Respective responsibilities of trustees and examiner The Charity's trustees are responsible for the preparation of the financial statement5. The trustees are Satisfied that the aLbdit requirement of Section 14411) of the Chartties Act 2011 (the Act) doe5 not applv, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As 3 consequence. the trustees have elected that the financial statements be subject to independent examination. Having satisfied myself that the tharity is not subjert to audit, and is eligible for independent examination, it is rny responsibility to:_ al examine the accounts under section 145 of the Act,. bl to follow the procedures laid down in the General Dirertions given by the Charity Commission under sertion 14515llbl of the Act,- and,. cl to State whether particular matters have come to my attention. Basls of oplnlon and scope of work undertaken I conducted my examination in accordance with the General Dirertions given by the Charity CoFnmissioners for England & Wales in relation to the condurting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charvty and a comparison of the financial statements presented with those records. It a150 include5 consideration of any unusual items or disclosures in the financial statements and seekine explanations from you as trustees concerning such matters. The purpose of the examination is to establish a5 far as possible that there have been no breaches of the Charities legislation and that the financial ststements cornply with the SORP. on a test basis. of evidence relevant to the amounts and disclosures in the financial statements. The procedures undertaken do not provide all the evidence that would be required in an audit , and information supplied by the trustees in the course of the examination 15 not subjerted to audit tests or 2nguirie5, and consequently I do not express an aLbdit opinion on the View given by the financial statements, and in particular, l expres5 no opinion as to whether the f inancial statements give a true and fair view of the affairs of the charwty, and rny report is limited to the matters set out in the statement below. I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report l obtain written assurances from the trustees of all material matters. Independent Examiner'5 Statement, report and oplnion Subject to the limitations upon the scope of my work as detailed above examination, I can confirm that in connertion with my 11 this is a report in respect of an examination carried out under section 145 of the Act and in accordan with any directions given by the Commission under subsertion15llbl of that sertion which are applicable; and that no matter has come to my attention In connection with my examination which gives me reasonable cause to believe that in any material respect the requirements lil to keep accounting record5 in accordance with section 130 of the Art; lill to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Act and.. liiil that the financial statements be prepared in accordance with the methods and principles set out in the ststement of Recommended Practio- Accounting and Reporting by Charities have not been met,. or to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached,. Neil C Barrett f.c.p.a. Waltwood Accountants 46 Gurnos Road Ystalyfera Swansea SA9 2HY Uandyble Public MÈmorial Hall ststement of Financial Activities for the year ended 31 December 2024 31st Dec 2024 31st Dec 2023 Unrestrirted funds Restricted funds Total Funds Total funds Notes INCOMING RESOURCE5 Incoming resources from generated funds Voluntary income Investment income Incoming resources from charitsble acti¥iti*. Charitable activities 28.299 923 28,299 923 1,600 428 81,348 81,348 63,753 Totsl incomlng resources 110,570 110,570 65,781 RESOURCE5 EXPENDED Charitable actlvltles Charitable activitie5 Govefnance costs Other resources expended 66,558 3.140 66,558 3,140 64,228 3,120 Total reSOUfces expended 69,698 69,698 67,348 NET INCOMINGIIOUTGOING) RESOURCES 40,872 40,872 11,5671 RECONCILIATION OF FUNDS Total funds brou8ht forward 735.871 3,267 739,138 740.705 TOTAL FUN05 CARRIED FORWARD 776,743 3.267 780,010 739,138 The notes form part of these financial ststements Uandybie Public Memorial Hall Balance Sheet at 31 December 2024 31st Dec 2024 31st Dec 2023 Notes FIXED ASSETS Tangible assets io 666,9 667,744 CURRENT ASSErs Stocks Debtors Cash at bank and in hand li 12 285 3.909 111,835 285 3,240 71,544 116.029 75,069 CREDITORS Amounts falling due within one year 13 13,0091 13,6751 CURRENT ASSErs 113.020 71,394 TOTAL A55ETS LESS CURRENT UABIUTIE5 780,010 739,138 NEf ASSErs 780,010 739,138 FUNDS Unrestricted funds= General fund Revaluation surplus 14 217,767 558,976 176,895 558,976 776,743 735,871 Restricted funds: Main Grant 3.267 3,267 TOTAL FUNDS 780,010 739 138 The financial statements were approved by the Board of Trustees on ....... on its behalf by: . and were signed S Davies - Trustee A Rich3rds-Trustee The notes form part of these tlnanclal ststements Uandybie Public Memorial Hall Notes to the Financial Statements for the year ended 31 December 2024 I. ACCOUNTING pouaES Accounting convention The financial statements have been prepared under the historical cost convention with item5 recognized at cost or transaction value unle55 Otherwise stated in the relevant notes to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Prartice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and with the Charities Act 2011. Incomln8 resources All incoming resources are included on the Statement of Finanaal Activtties when the tharity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is accounted for on an accruals basis and ha5 been dassified under headings that aggregate all c05t related to the category. Where costs cannot be dirertly attributed to partiojlar headings they have been allocated to aciivities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over it5 estimated useful life. Plant and machinery Computer equipment 25% reducin8 balance 15% reducing balance Stocks Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow mowng items. Taxation The charity is exempt from tax on its tharitable actiVTties. Fund accounting Unrestricted funds can be used in accordance with the charitable objertive5 at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is induded in the notes to the financial statements. Llandybie Public Memorial Hall Notes to the Financial Statements for the year ended 31 December 2024 (Continuedl 2. VOLUNTARY INCOME Unrestricted Restricted funds funds 31st Dec 2024 31st Dec 2023 Other Grants & Donations Llandybie Media Resource Centre Main Grants 28.299 28,299 28,299 28,299 1,600 1,600 3. INVESTMENT INCOME 31st Dec 2024 31st Dec 2023 Deposit account interest 923 923 428 428 4. INCOMING RESOURCES FROM cHAR￿ABLE ACllVITIES Unrestricted Restricted funds funds 31st Dec 2024 31st Dec 2023 Hire of hall and sundry income Post Office income 69,681 11,667 69,681 11,667 55,111 8,642 81,348 81,348 63,753 . CHAR ￿ABLE AcnviTIES COSTS Unrestricted Restricted fvnds funds 31st Dec 2024 31st Dec 2023 Cateringi kitchen and bar purchase5 Post Office p4Jrchase5 Wage5 and staff pensions Repairs, renewals and cleaning Sundry expenses Light and heat Training Water rates Fire Safety and alarm5 Telephone and office expenses Licence5 Depreciation Insuran Bank charges 38,636 7,332 50 11,637 38,636 7,332 50 11,637 34,762 10,675 10,630 1,005 2,263 2.170 1,005 2,263 2,170 870 1,476 2,344 754 2.711 754 2,711 994 2,477 66,558 66,558 64,228 Llandybie Public Memorlal Hall Notes to the Flnancial Statements tor the year ended 31 December 2024 {Continuedl 6. GOVERNANCE COSTS Unrestricted funds Restricted funds 31st Dec 2024 31st De¢ 2023 Honaria Professional fees lincluding accountan￿} Bank interest 2.4(h) 740 2,400 720 740 3,140 3.140 3,120 7. OTHER RESOURCE5 EXPENDED Unrestricted Restricted fund5 funds 31st Dec 2024 31st Dec 2023 Hall improvements and capital expenditure 8. TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for thi5 year nor for the prior year. Trustees, Expenses There were no trustees, expenses paid forthis year norfor the prior year. 9. STAFF COSTS 31st Dec 2024 31st Dec 2023 Wages and salaries Social security 38,636 34,762 38,636 34.762 The average monthly number of employees during the year w35 as follows.. 31st Dec 2024 31st Dec 2023 Average number of employees Llandybie Publlc Memorial Hall Notes to the Financial Ststements for the year ended 31 December 2024 {Contlnued) 10. TANGIBLE FIXED ASSETS Freehold property Plant and machinery Computer equipment Totals COST Opening Additions Grants re￿iVed Closing DEPRECIATION Opening Charge for year Closing NET BOOK VALUE AT 31st De¢ 2024 664.529 24,595 3,101 692,225 664,529 24,595 3,101 692,225 21,873 2,608 74 2,682 24,481 754 25,235 22,553 664,529 2,042 419 666,990 31st Dec 2023 664.529 2,722 493 667,744 11. STOCKS 31st Dec 2024 31st Dec 2023 Stocks 285 285 285 285 12. DEBTORS: AMOUNTS FAWNG DUE wrrHIN ONE YEAR 31st Dec 2024 31st Dec 2023 Amounts recoverable on contract Prepayments 3,909 3,240 3,909 3,240 13. CREDITORS: AMOUNTS FALLING DUE W￿H1N ONE YEAR 31st Dec 2024 31st Dec 2023 Trade creditors Wages creditor 3,009 3.675 3,009 3,675 io Uandybie Public Memorial Hall Notes to the Financial Statements for the year ended 31 December 2024 {Contlnued) 14. ANALYSIS OF NET ASSEfs BETWEEN FUNDS Unrestricted Restrirted funds funds 315t Dec 2024 31st De¢ 2023 Fixed assets Current assets Current liabilities 666.990 112,762 13.0091 666,990 116,029 13.0091 667,744 75,069 13,6751 3,267 776.743 3,267 780,010 739.138 li Uandybie Public Memorial Hall Detalled Statement of Financial Atti¥ities for the year ended 31 December 2024 31st Dec 2024 315t Dec 2023 INCOMING RESOURCES Voluntary income Other Grants & Donatlons Llandybie Media Resource Centre Main Grants Investment Income Deposit account interest Incoming re50Ufces from charitable activities Hire of hall and sundry income Post Office income 28,299 1,600 923 428 69,681 11,667 55,111 8,642 Total income 110,570 65,781 RESOURCES EXPENDED Charitable activities Caterings kitchen and bar purchases Post OFfice purchases Wages and staff pensions Repairs, renewals and cleaning Sundry expenses Light and heat Training Water rates Fire safety and alarm5 Telephone and office expenses Licences Depreciation Governance costs Honaria Professional fees (including accountancy) Bank interest Othei resources expended Hall improvements and capitsl expenditure Support costs Management Insurance 38,636 7.332 50 11,637 34,762 10,675 10,630 1,005 2,263 2,170 870 1,476 2,344 754 994 2,400 740 2,400 720 2,711 2.477 Finance Bank charges Total resources expended 69,698 67,348 Net income I lexpenditurel 40,872 11,5671 This page does not forni part of the statutory financial statements 12 Independent Examinerfs Report to the Trustees of Uandybie Publlc Memorial Hall I report on the financial statements of the Charity on pages 6 to 12 forthe year ended 31st December 2024 Respective responslblllties of trustees and examlner The Charity's trustees are responsible for the preparation of the financial statements. The trustees are satlsfied that the audit requirement of Section 14411) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subjectto independent examination. Having sat15fied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to:_ al examine the accounts under sertion 145 of the Act,. b} to follow the procedure5 laid down in the General Directions given by the Charity Commission under section 14515llbl of the Act- and,. cl to state whether particular matters have come to my attention. Basis of opinion and scope of worf( undertaken conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the condurting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those record5. It also includes consideration of any unusual item5 or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters. The purpose of the examination is to estsblish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the SORP, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. The procedures undertaken do not provide all the evidence that would be required in an audit , and information supplied by the trustees in the course of the examination is not subjected to audit tests or enquirie5, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, l express no opinion as to whether the financial statements give 3 trije and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report l obtain written assurances from the trustees of all material matters.