## **Trustees' Annual Report for the period** Period start date Period end date 1 10 2022 30 9 2023 **To** **From** ## Section A Reference and administration details **Charity name** Roberttown Youth and Community Association **Other names charity is known by** **Registered charity number (if any)** 523812 **Charity's principal address** Church Road Roberttown Liversedge, West Yorkshire **Postcode WF15 7LS** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||PhilipAveyard|||| ||Lynette Stone|Treasurer||| ||Kath Knott|||| ||KathyAveyard|||| ||Jayne Ross|||| ||Elizabeth Mills|||| ||Peter Knott|Chair||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by committee members Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The trustees have appointed a sub-committee from its members to review You **may choose** to include all policies on an ongoing basis. These are presented at meetings in additional information, where rotation and agreed by the trustees at the bi-monthly meetings. The relevant, about: policies include financial and other major risk assessments • policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To provide a building where adults and children from the local community can enjoy many different activities in a safe and clean environment **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 The trustees meet every 2 months along with several non-trustee committee members, and are jointly responsible for all decisions taken in relation to running the building, including hiring it out to local groups and individuals for the purposes of recreation and education **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** The trustees give their time freely and receive no remuneration or other financial benefit. The trustees review all polices on an annual basis. Volunteers are involved in all our community and fundraising activities You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|The trustees arranged a complete revamp of the main hall, which
has given it a modern feel while still in keeping with the age of the
building. The work including installing LED light fittings throughout
the building, which has subsequently led to lower energy usage
and therefore lower costs.
The trustees continue to investigate grant opportunities in order to
improve the building| |---|---| **TAR** March **2012** 4 **Section E Financial review** **Brief statement of the charity’s policy on reserves** All money raised from hire charges is spent on running the building on a day to day basis, including ongoing repair costs. External donations are put towards improvements. The trustees aim is to hold enough funds to meet the operational costs of the building for as long as possible should all rental income cease. **Details of any funds materially** Not applicable **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Regular group bookings are our principal source of income, along with ad-hoc private party bookings. We receive a small number of donations from local fundraising events, not organised by RYCA itself. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Lynette Stone **Full name(s)** Joy Lynette Stone **Position (eg Secretary, Chair,** Treasurer **etc)** **Date** 1st October 2023 **TAR** March **2012** 5 TAR Mar¢h 2012 iiiiii 11 li Illillil ||||**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|**Income & Expenditure account, Year ended 30th September 2023**|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||||| |**EXPENDITURE**||||||||||**INCOME**|||||||| ||**2022**||||||**2023**||||**2022**||||||**2023**| ||||||||||||||||||| ||**£**||||||**£**||||**£**||||||**£**| ||**5,229**||**Contract Cleaning**||||**5,183.50**||||**1,756**||**Private Bookings**||||**1,700.00**| ||**864**||**YWA Rates**||||**690.00**||||**2,280**||**Slimming World**||||**2,624.00**| ||**1,852**||**Electricity**||||**2,709.89**||||**9,126**||**Pre-School**|||**12,046.89**|| ||**2,788**||**Gas**||||**4,282.96**||||**360**||**Bluebird Singers**|||**507.00**|| ||**707**||**Refuse Collection**||||**645.36**||||**869**||**Art Group**|||**843.00**|| ||**1,678**||**Sundry & Stationery**||||**790.29**||||**286**||**W.I**|||**234.00**|| ||**1,953**||**Insurance**||||**2,193.96**||||**1,210**||**Jujitsu**|||**1,514.75**|| ||**359**||**Cleaning Materials**||||**590.43**||||**990**||**Dru Yoga**|||**1,152.00**|| ||**7,097**||**Repairs & Renewals**|||**29,966.25**|||||**2,140**||**Sundry Income**|||**2,480.51**|| ||**430**||**Admin Costs - Bookings**|||**505.00**|||||**539**||**Karate**|||**498.00**|| ||**187**||**Wi-Fi**|||**205.48**|||||**1,430**||**Nova Bowmen**|||**1,536.00**|| ||||||||||||||**Energy Grant**|||**1,000.00**|| ||||||||||||**748**||**Pilates**|||**952.00**|| ||||||||||||**5,750**||**Donations & Sections**|||**4,720.00**|| ||||||||||||**17**||**Bank Interest**|||**261.58**|| ||||||||||||||**KMC Grant for Hall**|||**5,000.00**|| ||**928**||**Depreciation**|||**836.00**|||||||||||| ||||||||||||||||||| |**3,427.00**|||**Surplus**||||||||||**Deficit**|||**11,529.39**|| ||||||||||||||||||| ||||||||||||||||||| |||||||**£48,599.12**||||||||||**£48,599.12**|| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**
**Independent**
**examiner's statement**|Charity Name
Roberttown Youth and Community Assocaition|Charity Name
Roberttown Youth and Community Assocaition|Charity Name
Roberttown Youth and Community Assocaition| |---|---|---|---| ||||| ||30thSeptember 2023|**Charity no**
**(if any)**|523812| ||||| ||(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 30/09/2023.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I am qualified to undertake the examination by being a qualified member of
ACA.||| I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below *~~ ) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 17/11/2023 **Signed: Name:** Mrs Gill Denvers 1 **Oct 2018** **IER** ## **Relevant professional** ACA **qualification(s) or body (if any):** 8 Ullswater Avenue, Dewsbury, **Address:** West Yorkshire, WF12 7PJ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**