Pool Village Memorial Hall
Annual General Meeting
Tuesday 14 April 2026
Chairmans Report 2025
The year has been one of consolidation with further investment in the infrastructure and renovation of the building.
Personnel
The committee was unchanged throughout the year although we have subsequently received the resignation of Brian Davis as the designated Pool Cricket Club representative. I would like to thank Brian for his valued contribution to the PVMH.
Caroline Waites continues to operate as Booking Secretary and provide an excellent service. On behalf of the committee, I wish to offer a vote of thanks to Caroline.
Estate
During the year we have made further investments in the infrastructure of the Village Hall; replacing the antiquated cooker and replacing the main door complete with a coded entry system for greater security.
Finances
Despite all the investments made this past year, the finances remain robust. However, if we exclude rent paid by the Sports and Social Club, we are making a loss. This needs to be addressed as we move forward.
With further large savings made from changing energy supplier, there are few opportunities left for significant cost reductions. We increased room hiring charges for the first time this decade in 2025 and will need to do so again this year. The priority remains to increase the hall bookings.
Bookings
Booking levels have remained constant over the year, despite losing the regular booking from the Dogs Trust.
We now measure the occupancy of the available rental sessions and Caroline is promoting the club through Facebook and other social media platforms.
Future Projects and Activities
Looking to the future, the Car Park remains a major issue. The cost of resurfacing the complete area including the 20% owned by the school is in the region £100k. Help from the school or Leeds City Council has not been forthcoming and is unlikely in the future. This liability will remain with us unless we can find an alternative funding source.
The main project moving forward is to create a Community Centre for all to enjoy, with better use of the Green Room and the creation of a Village Hub and Café. This will take considerable time and funding which will occupy the committee for the next few years.
Summary
This committee has been proactive in moving forward in improving systems, governance and structural repairs and maintenance. These are handled as a team. We are motivated to move forward now with common goals.
John Porter Chairman
Charity number: 523803
POOL-IN-WHARFEDALE VILLAGE MEMORIAL HALL TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2025
POOL-IN-WHARFEDALE VILLAGE MEMORIAL HALL TRUSTEE5 ANNUAL RETURN for the year ended 31 DÉeèmb•r 2025 Reference and Admintstrnil¥e Oetslls Name Pool-in-wharfedale Village Memorial Hall Charity re815tration number 523803 Prlncipal offlce 3 Park Way Pool In Wharfedale Otley LS21 LD Charlty trustees Allsa Bearpark John Porter Moira Keith Peter Wilkinson Structure Constitutlon Governing document Trustees Unlncorporated assodatlon Trust deed dated 1959 Trustees are appointed or reappolnted at the AGM. Achlevements Prbncipal Providin8 hlgh quality a¢commodatlon 3t reasonable cost. Helping lo improve the local community. Managing the Hall to benefit residents of Pool and the surrounding area. FlTr•nclal revl¢w Financial positlon at 31.12.2025 Reserves Good Sufficient to ensure continuity should net Income reduce. Independent examlner M Reynolds 15 the independent examiner Approved by the trustees on and Sbgned on their behalf by
POOL-IN-WHARFEDALE VILLAGE MEMORIAL HALL STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2025
| 2025 | 2025 | 2025 | 2024 | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Prior Year | ||
| Funds | Funds | Funds | Total Funds | ||
| Notes | £ | £ | £ | £ | |
| Incoming resources | 2 | ||||
| Incoming resources from | |||||
| generating funds | |||||
| Voluntary income | 200 | 200 | 0 | ||
| Interest | 2,045 | 2,045 | 3,113 | ||
| Incoming resources from | |||||
| charitable activities | |||||
| Room hire | 24,521 | 24,521 | 25,600 | ||
| Other incoming resources | 4,039 | 4,039 | 8,321 | ||
| Total incoming resources | 30,806 | 0 | 30,806 | 37,034 | |
| Resources expended | 3 | ||||
| Resources expended on | |||||
| charitable activities | 42,180 | 42,180 | 36,800 | ||
| Independent examiner | 250 | 250 | 250 | ||
| Total resources expended | 42,430 | 0 | 42,430 | 37,050 | |
| Net incoming resources | -11,624 | 0 | -11,624 | -16 | |
| Reconciliation of funds | |||||
| Total funds brought forward | 214,074 | 20,920 | 234,994 | 235,010 | |
| Total funds carried forward | 202,450 | 20,920 | 223,370 | 234,994 |
-3-
POOL4N.WHARFEDALE VILLAGE MEMORIAL HALL BALANCE SHEET aB at 31 December 2025 2024 Not•¥ Flx•d a$$ots Tangible assets 136.692 136.692 Currnnt •#s•tJ Cash al bank and in har#1 87.449 87.449 98.552 98,552 CrftOr%. amounts falllng due wlthln one y••r AGcruals N•t curr•nt a•••ts 87.199 98,302 Total a•4•t• l•v curr•nt Ilabllltl•• 223,891 234,994 Funds Unrestricted fijnds Reslricted fund8 202.971 20,920 214.074 20,920 223,891 234,994 bythe Tnjstees on.... .. $12 .. aThJ slgned on tholf bohjif by. .. Chalrm Note .' PSSC IM8 PIWVMH approx £4(YJ) utilty co6ts •pr¥ned to them
POOL-IN-WHARFEDALE VILLAGE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS as at 31 December 2025
1. Accounting policies
1.1 Accounting convention
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing documents, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014.
1.2 Incoming resources
Voluntary income is received by way of donations and grants and is included in the Statement of Financial Activities when receivable.
Income from investments is included in the year in which it is received.
Room hire is included in the year in which it is receivable.
1.3 Resources expended
Resources expended are recognised in the Statement of Financial Activities in the year in which they are incurred.
1.4 Tangible fixed assets and depreciation
No depreciation is provided on property ongoing maintenance preserves the value. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, as follows Fixtures and equipment 10% straight line
2 Incoming resources
| Voluntary income Unrestricted Pool Parish Council grant Donations Room hire Unrestricted Pool Sports and Social Club Clubs & Lettings Other Unrestricted Elections Utility Recharges received |
2025 2024 £ £ 0 0 200 0 200 0 6,000 6,000 18,521 19,600 24,521 25,600 320 0 3,719 8,321 4,039 8,321 |
|---|---|
-5-
POOL-IN-WHARFEDALE VILLAGE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS as at 31 December 2025
3 Resources expended
| Resources expended | ||||
|---|---|---|---|---|
| 2025 | 2024 | |||
| £ | £ | |||
| Resources expended on | charitable activities | |||
| Unrestricted | ||||
| Donation PIW RGT | 0 | 250 | ||
| Repairs and replacement | 16,597 | 2,319 | ||
| Cleaning and ground maintenance | 4,010 | 3,836 | ||
| Electricity | 5,644 | 7,413 | ||
| Gas | 4,445 | 3,259 | ||
| Water | 1,366 | 1,184 | ||
| Council tax | 514 | 227 | ||
| Insurance | 1,044 | 971 | ||
| Secretarial | 6,886 | 5,956 | ||
| Toilet Refurbishment | 0 | 6,836 | ||
| Postage and stationery | 55 | 79 | ||
| Telephone | 788 | 446 | ||
| Event Licence | 0 | 180 | ||
| Bank Charges | 39 | 82 | ||
| Website | 420 | 0 | ||
| Heating | 0 | 2,440 | ||
| Online Booking System | 0 | 400 | ||
| Leaving Presents | 0 | 197 | ||
| Other | 372 | 0 | ||
| Depreciation | 0 | 646 | ||
| 42,180 | 36,720 | |||
| Restricted | ||||
| Depreciation | 0 | 80 | ||
| 0 | 80 | |||
| Tangible fixed assets | ||||
| Cost | Freehold land and buildings £ |
Fixtures and equipment £ |
Total £ |
|
| At 1 January 2025 | 136,691 | 9,546 | 146,237 | |
| Fully depreciated | ||||
| Additions | ||||
| At 31 December 2025 | 136,691 | 9,546 | 146,237 | |
| Depreciation | ||||
| At 1 January 2025 | 9,545 | 8,819 | ||
| Fully depreciated | ||||
| Charge for the year | 0 | |||
| At 31 December 2025 | 0 | 9,545 | 9,545 | |
| Net book values | ||||
| At 31 December 2025 | 136,691 | 1 | 136,692 | |
| At 31 December 2024 | 136,691 | 1 | 136,692 | |
| -6- |
- 4 Tangible fixed assets
POOL-IN-WHARFEDALE VILLAGE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS as at 31 December 2025
5 Analysis of assets between funds
| Tangible fixed assets Current assets Current liabilities |
Unrestricted Restricted Total £ £ £ 115,772 20,920 136,692 87,449 0 87,449 (250) 0 (250) 202,971 20,920 223,891 |
|---|---|
6 Purposes of funds
Unrestricted fund
The unrestricted fund represents those funds which the trustees are free to use in accordance with the charitable objectives.
Restricted funds
The net book amount of £20920 represents the depreciated amount of tangible fixed assets purchased with restricted funds.
- 7 -
POOL-IN-WHARFEOALE VILLAGE MEMORIAL HALL INDEPENOENT EXAMINER'S REPORT for the year ended 31 December 2025 I report to the trustees on my examination of the zccounts of the above charity for Ihe year ended 31 December 2025. which are set out on pages 3 to 7. Responsibilities and basbs of report As the charity'5 trustees, you are responsible for the preparation of the accounts in accordance with Ihe Charities Act 2011. I report In respect of my examination ol the Trust's accounts carried out under section 145 of the 2011 Act and in carryin8 Out my exarnination, I have followed all the applicable Directions glven by the Charity CommTr5SIDn under Section 14515)Ibl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the exarnination which 8ive5 me cause to believe that in any material respect.. the accounting records were not kept in accordance with section 130 of the Charitie5 Art,. or 2. the account5 did not accord wilh the accounting records: or 3. the accounts did nor comply with the applicable requirement5 concerning the form and content of accovnts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not ? matter considered as part of an in¢Jependent examination. I have no concerns and have come across no other mètters In connection with the examination to which attention should be drawn in this report in order io enable a proper understanding ol Lhe account5 to be reached. M Reynolds Slgned. 42 Temple Rhyddins Olive 8aildon Shipley BD17 SPU