Trustees’ Annual Report for the period
From 1 January 2021 To 31 December 2021
Charity name: The Oulton Institute
Charity registration number: 523794
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document Para 1.17 |
The object of the Institute is to manage and control by charitable means but not otherwise the freehold property at Oulton in the County of York described in and conveyed by a Conveyance dated 7 July 1893 and made between Edmund Calverley of the one part and himself and other of the other part (now vested in Trustees on behalf of the Institute) for the purpose of a village hall for the use of the inhabitants of the parishes of Oulton and Woodlesford without distinction of political religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time with the object of improving the conditions of life for the said inhabitants. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 |
For the first three months of 2021 very little happened in terms of Community use of the building as a further lockdown was imposed. From April onwards activity picked up although not to the levels that were evident in 2019 before the Pandemic. Most of the activities that had taken place up to March 2020 returned although we lost one or two. After the Summer School holidays, Children’s birthday parties returned to the Hall. Everyone was impressed with the refurbished Hall. The Fair Exchange (link and build the local community) ran a number of events at the Institute including an Art Class, Coffee Morning and Salsa weekly and Craft & Chat fortnightly. The local Oulton & Woodlesford Neighbourhood Forum concerned with planning for the future of our villages did not use the building for their meetings which continued to be conducted by tele-conference. A notice board is provided to act as an information centre for the group. The Trustees were able to organise the Annual Craft fair which was well received by all, to raise funds for the upkeep of the Institute. A weekly tea dance event was also started which contributed to our Fund-raising effort. A long-standing Office tenant retired at the end of 2020 and an extensive refurbishment program was undertaken in order to attract new tenants which we successfully did from October. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 |
The Trustees have given due regard to Charity Commission guidance on public benefit. |
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| Additional information (optional) You may choose to include further statements where relevant about: |
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| Policy on grant making Para 1.38 |
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| Policy on social investment including program related investment Para 1.38 |
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| Contribution made by volunteers Para 1.38 |
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| Other |
Achievements and Performance
Summary of the main Revenue from Community Letting was nearly double the previous achievements of the charity, year. Our charges were not increased for the year. identifying the difference the charity’s work has made to For the reasons mentioned above Revenue from Office letting fell the circumstances of its by 35%. beneficiaries and any wider Overall our expenditure exceeded our income by £11,651 in the benefits to society as a whole. year so we ended the year with £20,181 in hand. We were grateful to receive various pandemic related grants totalling just Para 1.20 over £19,000. The Major Project of 2021 was the refurbishment of the Office Spaces on the 1[st] Floor on which we spent just over £50,000. • Additional Insulation • Re-division of the space to create more lettable units • Creation of a communal Kitchen • Enhanced lighting and electrical connections • Enhanced Fire protection and new Fire doors • Replastering and decorating This is an investment for the next 5 - 10 years and new Tenants took occupancy on 1[st] October. In the area of general maintenance: • Repairs to Boilers. • Roof Repairs • All necessary Gas, Electrical and Fire Extinguisher testing was carried out. This building is a focus of Community Activity and the on-going project to maintain and improve it is welcomed and enjoyed by the increasing number of people who use it.
Additional information (optional) You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period Para 1.21 |
The charity finished the year with a balance of £20,181 having made continuing investment in repairing and improving the building. |
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| Statement explaining the policy for holding reserves stating why they are held Para 1.22 |
During the year the Reserves Policy was reviewed by the Management Committee. Whilst the end of year balance has decreased we do not believe it to be unreasonable given the size and age of the building. |
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| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no specific uncertainties at this time although the Management Committee is not getting any younger and could do with some maybe newly (rather than long) retired persons for the future. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution drawn up in 1970 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Community Benefit Society? |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By proposal to the Management Committee and vote to join the Committee. Must be residents of the Parish of Oulton & Woodlesford or have a skill that would be beneficial to the running of the Institute |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | The Oulton Institute |
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| Other name the charityuses | |
| Registered charitynumber | 523794 |
| Charity’s principal address | Quarry Hill Oulton LEEDS LS26 8SX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| David Cove | President | |||
| Margaret Peniston | Chairman | |||
| Pat Hoyle | Secretary | |||
| Ron Walker | Treasurer | |||
| Elizabeth Tonks | ||||
| Pauline Hope | ||||
| Hannah Harvey | ||||
| Stuart Ward | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) RJWalker M Peniston Full name(s) Ronald James Walker Margaret Peniston Position (eg Honorary Treasurer Honorary Vice-President & Chair Secretary, Chair, etc) Date 14 March 2022
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to near¢$t£ Re$trl¢ted lunds Endovrnent funds to nearnstt to nearest£ B1 Cash fund8 Bank CUMI Account 20,018 Bank 0opD511 A¢counl 15 Cash on Hand Total cash funds 2D,1B1 iJr4B bal Ithptsd n411 Unre¥trlGted funds Reslrlcted funds Endowmènt Detalls to Mar••t£ to nearest £ Fund to whl¢h aBs•t belon Endowment Detalls L8nd and BuldhgJ Cost loptlonill Curr•nt valu• Uonal B3 Investment a$$et$ Fund lo whl¢h 015et belon Unrejtskled Curr•ntvalu* Details Fur•S ind FkUno8 Coit loplfjon&ll 84 Assets retaln8d for the charlty'¥ own u30 Equlprnenl Unr88likl•J Fund to whlch relate5 Amount due When due 14onlll Details B6 Llabllltles zoa• Sned byone or Mo Irust88s on behslf of all th8 Irust88S D818 of rov81 Signature prtnt Name Ron Walker (Treasurer) lQ.3.gZ Margaret PentOn (VKe Pre5idenll
CHARITY COMMISSION FOR ENGLANO AND WALES The Oulton Institute 523794 Receipts and payments accounts CC16a For the period from 1.Jan.2021 31.Dec-2021 To Section A Receipts and payments UnrestTlCted funds to the nt4we$t Restricted funds to Iho nvare5t£ Endowmgnt fund$ to the neartst£ Totsl fvnds Last year tothe Nearest£ to the nearest£ A1 Rècei Grants Oonalbns Office Ronis Hal Lattlngs Hous8 Rgnl F8ed-In Tariff Fundraing Evtnts Subs¢ripttK)n5 Inter881 RgceNad Sundti&6 19,051 200 8,708 21.044 .88B 1210 1,067 18 102 Ib.051 20D 6,708 21,044 8,B88 1,210 1,087 1B 102 110 209.820 1,010 13.512 11,067 ,757 1.257 16 312 9.353 255,104 ross Income or 60M18 A2 Assel and invastment sal•s, (see table). tota Total receipts 60N18 60.418 255,104 A3 Pa ments Supplk AdmtraI)n Ey8nse$ Repaus. M8lnwance & RolurbÈhment 242 1,169 3N13 2,680 625 675 21 237 384 242 1.069 JA13 2.6BO 62S 67$ 21 237 384 257 3.574 255,349 1.190 1.050 753 Gas. OffLe8 GEs- Hal Gas- Houst Ek8¢tlty. OffKes ¢trNY- Ha EkIly- House Water Ra$ Gengral Raies Wa51e Removal Insuranc Broadband Lkences Donal6 Websit8 Consukancy Faas Sundry Expensè$ 498 246 125 635 1,573 316 266 250 246 12S fj3S 1,573 316 260 250 7,500 333 56 1N88 342 188 1SD 7.500 1.999 269 267,940 517 13274 517 20,774 Sub total 7,500 A4 Agset and investment urchases see labl• Equlpmenl Rofurbkshment- Labour Rafurbh[n9Trl- Maioriils Haiokfj Hal 562 36,401 13.708 624 S1295 562 36,401 13,708 624 51,295 Sub total 64,569 7,500 72.069 2fj7,940 Net of receipts/(payments) A5 Transfer$ betw••n funds A6 Cash funds last year end Cash funds this year end 4,151 7A0 11,651 12,836 24,195 20.0 7,637 137 31,B32 20,181 44.668 31.832
THE OULTON IP4STITUTE Ind•pendtnt Examlmrfs Rewt toTrrOyllOn Inslrtute The charity's Iiustees are re5w)nsi14efor the prerator the x(OUnts The charilrfs trvsteesc0nder thai an autht is not reouired lof this vear under section 144 the Chatitw£i 20JI It chantAt1) and that an IndepEndent exafflinaiion Is neew. It15 my respmsibility to examine the aicounts undv sectKJn 145 off the Chafilie5kC to follow th¢ procedures laid down Intheienffal Olr¢ciion$ 8wen tythe(h•(ItyCommisston lurth setboh 1451511bl of th¢ Charlties Act, and IQ 5tatÈ whether wrti¢uW wtters h•btfkntom¥attenttsi. Myexamlnotion wès ¢•r¢l wt iftircwthnce wilhynw•l Dirtion5•¥w ch411yC0MW0n. An examlNtlon inrlude% 4 re¥¥ ol the ac¢ountiw retords k@pt ihEchity J conwrlsot)oltho atiounts presented with those records. It •150 Includes consSderatlon of on¥tJnusl rtemsordisc105uresin Ihe •ccounts. and setkini ep1AMIl(>S Irom the irvstees con¢erniniany such matters. Tbe procedures Undertaken do noi Node all1iiedee ihat woul¢ be requlitd In an •u¢ll. and£onseqihtly no gnIon is lirn a5 10 whEiht¥ the(01$ presertt • Irw •nd fr' ¥iew af>d r¢pDrt 15 limlted 10 Ihose matters set Ol&t InthE Statement beltrw onncilDn th eumiwiion, no m•tt•r h¥rprMto my •ni1 which lives me rea50nible c•useto belleve that Sn, matwi•l respect. the reouifthTnts'. to keep •ccountln£ r*¢ords•n Kcordance¥Afh secw 1300ft Chirties Aci". and to prepare a<counts 8ccord th the •ccountlr4teccrfd5 ano conwy wlth theitcowtllw re4uir¢momts olthe Ch•ritlesA<t have noi been rnei." or 2. to ¥Yhich, in myopnlon. attention #hould bedrnwTh In ¢y¢kn th eh•bl•• woper undÈrst•ndih1oIt ats to be rÈ•thed. ned." Aculltr FCC4 Date.. /0. 3 2<• ZZ Cutler & c0ch4rteredctth ACCOl•ni$ Brcok tSe Churth L•nt Garforth L•eds L525 IHB