HEMSWORTH MINERS' WELFARE INSTITUTE (REGISTERED CHARITY NUMBER 523720)
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
HEMSWORTH MINERS' WELFARE INSTITUTE CHARITY REGISTRATION NUMBER 523720 FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
| CONTENTS Legal and Administrative Information Trustees' Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts Sections Accounts |
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| 1 2 - 3 4 5 6 7 - 8 9 - 10 |
HEMSWORTH MINERS' WELFARE INSTITUTE
LEGAL AND ADMINISTRATIVE DETAILS
CHARITY REGISTRATION NUMBER - 523720 TRUSTEES - P Taberner B Turner J Grieve B Greenhough A Ward
SCHEME ADDRESS - Wentworth Terrace Fitzwilliam Pontefract WF9 5AA BANKERS - Co-operative Bank plc 8 Providence Street Wakefield WF1 2BG
INDEPENDENT EXAMINER
- J Wallage FCA CISWO (Trading) Limited The Old Rectory Rectory Drive Whiston Rotherham S60 4JG
1
HEMSWORTH MINERS WELFARE INSTITUTE CHARITY REGISTRATION NUMBER 523720 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees present their report along with the financial statements of the charity for the year ended 31 December 2020. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 7 and comply with the charities trust deed, applicable law and the Charities SORP FRS 102.
Constitution, Objectives and Activities for the Public Benefit
The charity is constituted by a trust deed dated 9 August 1961 and is registered with the Charity Commission under the number 523720.
Its objectives are to provide and maintain a recreation ground and welfare institute for the benefit of the people of Hemsworth, (and in particular but not exclusively such those who are members of the mining community).
The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report.
Organisational Structure
The trustees who have served the charity during the year are shown on page 1.
The charity is responsible for maintaining the premises, its contents and grounds in a suitable state of repair for use by those who live in the surrounding area. It raises income through various charitable activities, the main one being the hiring out of its facilities to the general public, but a substantial amount of its income comes from its connected trading company, Hemsworth Miners' Social Club Ltd, which pays an annual occupational licence fee to the charity in order to run its business from the charity's premises. In addition to this, the company also transfers any profits it makes to the charity under a Gift Aid agreement so the trustees work closely with the directors to try and ensure the company is profitable, thus ensuring extra income for the charity.
Trustee vacancies are advertised and interested parties are asked to apply in writing. Interviews will be held and suitable candidates are then notified to their nominating body being either CISWO, Trade Union or members. The trustee body is made up of equal numbers of each nominating body.
Financial Review
The charity had net outgoing resources of £9,564 from the day to day running of the institute (2019: Incoming £9,107) although the various sections showed a collective deficit of £2,898 for the year which has increased the overall net deficit to £12,462 (2019: Surplus £5,129). The connected trading company retained a profit over the last couple of years and has donated its taxable profits of £12,332 (2019: £11,836) to the charity. The trustees will work closely with the company's directors to ensure that this can continue in the coming year.
Review of Activities
Well where to start, due to COVID-19 and the restrictions thrown upon us it turned out to be the worst year we have ever known virtually losing all our sports groups. The fishing team left and went to another venue as did all of our fitness classes and dance classes.
The pool, darts and dominoes leagues collapsed so two teams are gone there as well.
Cricket and bowls teams were both unable to play through government restrictions and only managed a few friendlies amongst themselves.
Short and sweet this year we are afraid but lets hope for better things next year.
Continued
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HEMSWORTH MINERS WELFARE INSTITUTE CHARITY REGISTRATION NUMBER 523720
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 (CONTINUED)
Investment Policy
The trustees do not have an investment policy in place as such, but they have taken the sensible approach and placed some of the charity's liquid assets in an interest bearing bank account, thus providing some income for the charity in the form of interest received whilst keeping the monies readily available should they be required.
Reserves Policy
It is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity, at a level to provide sufficient funds to cover anticipated administration and support costs for a period of 12 months. Any additional reserves are held to provide a capital fund for repairs that will be required for the upkeep of the premises.
Risk Management
The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those risks to mitigate against any impact they may have on the charity. The major risks facing the charity are the continued success of the social club from which it derives its main funding, the support of individuals and the community in using the facilities and the introduction of the younger generation to provide for the future. The trustees work closely with the directors and members to address these risks.
Impact of COVID-19
In line with Government direction, the charity ceased all activities in March 2020 and again in November 2020. The trustees plan to resume activity at a time considered appropriate and when allowed to do so, obviously following best practice guidance available at that time. The long term impact of the pandemic on the activities and finances of the charity cannot be assessed at the time of signing these accounts.
The Trustees are carefully managing the charity’s finances and are satisfied that it will be able to continue to meet its obligations for the foreseeable future.
Statement of Trustees' Responsibilities
Law applicable to charities in England and Wales required the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and its incoming resources and application of resources of the charity for that period. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
…………………………………………………….. Signed - Trustee
…………………………………… Date
…………………………………………………….. Print Name - Trustee
3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHARITY REGISTRATION NUMBER 523720 HEMSWORTH MINERS WELFARE INSTITUTE
I report to the trustees on my examination of the accounts of the above named charity (registered number 523720) for the period ended 31 December 2020, set out in pages 5 to 8.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Act).
I report in respect of my examination of the Trustees' accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiners Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or (2) the accounts do not accord with those records; or
(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'trus and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
……………………………………… ………………………………….
J Wallage FCA
Date
On behalf CISWO (Trading) Limited The Old Rectory Rectory Drive Whiston Rotherham S60 4JG
4
HEMSWORTH MINERS' WELFARE INSTITUTE CHARITY REGISTRATION NUMBER 523720
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| NOTE Income and Endowments Occupational licence Gift aid donation from Hemsworth Miners' Social Club Ltd Rental income Grants Received - Sport England - South Kirkby and Hemsworth Trust Fund Insurance Claim Sections income 5 Total Income Expenditure Direct Charitable Expenditure Building Repairs Electricity and gas Water rates Rent and rates Insurance Depreciation 2 Donations Sundries Management and Administration:- Accountancy Loan interest and charges Sections:- Sections expenditure 5 Total Expenditure Net movement in funds Fund balances brought forward Fund balances carried forward |
Unrestricted Funds £ 9,000 12,332 4,427 - - 2,875 - 28,634 24,859 5,290 2,788 89 3,063 2,358 1,114 230 907 - - 40,698 (12,064) 42,532 30,468 |
Designated Funds £ - - - - - - 18,019 18,019 - - - - - - - - - - 20,917 20,917 (2,898) 6,616 3,718 |
Restricted Funds £ - - - 63,334 2,500 - - 65,834 55,000 - - - - - - - - 8,334 - 63,334 2,500 - 2,500 |
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5
HEMSWORTH MINERS' WELFARE INSTITUTE CHARITY REGISTRATION NUMBER 523720 BALANCE SHEET
AS AT 31 DECEMBER 2020
| NOTE | 2020 | 2019 | ||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| FIXED ASSETS | ||||||
| Tangible Assets | 2 | 21,621 | 23,979 | |||
| CURRENT ASSETS | ||||||
| Debtors and prepayments | 3 | 20,945 | 27,888 | |||
| Cash at bank and in hand | 4 | 27,026 | 1,354 | |||
| Cash held by sections | 5 | 3,718 | 6,616 | |||
| 51,689 | 35,858 | |||||
| LESS: CURRENT LIABILITIES | ||||||
| Creditors falling due within one year | 6 | (9,630) | (7,639) | |||
| NET CURRENT ASSETS | 42,059 | 28,219 | ||||
| Less: Creditors falling due after one year | 7 | (26,994) | (3,050) | |||
| TOTAL NET ASSETS | 36,686 | 49,148 | ||||
| REPRESENTED BY:- | ||||||
| FUNDS | ||||||
| Unrestricted funds | 30,468 | 42,532 | ||||
| Designated funds | 3,718 | 6,616 | ||||
| Restricted funds | 2,500 | - | ||||
| 36,686 | 49,148 |
The Financial Statements were approved by the Trustees and signed on their behalf by:
………………………………………………….. ………………………………………………….. Signed - Trustee Print Name - Trustee
………………………..
Date
6
HEMSWORTH MINERS' WELFARE INSTITUTE CHARITY REGISTRATION NUMBER 523720 NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1. Accounting Policies
a) Basis of preparation and assessment of going concern
The financial statements have been prepared under the historical cost convention unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS102), the Financial Reporting Standard (FRS102) and the Charities Act 2011.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The trustees have a reasonable expectation that the Charity has adequate reserves to continue in operational existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of the accounts.
b) Income Recognition
Income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations are recognised when they are received.
c) Expenditure Recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.
d) Value Added Tax
Value Added Tax is not recoverable by the charity and the figures in the financial statements are therefore shown inclusive of VAT.
e) Depreciation
Tangible fixed assets, other than some original assets, are stated at cost less depreciation.
Depreciation is calculated to write off the cost valuation of each asset over its estimated useful life. The annual rates applied are as follows.
Fixtures and Equipment - 10% reducing balance basis
| 2. Fixed Assets Written down value brought forward at 1 January 2020 Additions in Year Depreciation charge for the year Written down value carried forward at 31 December 2020 |
Original Assets £ 395 - 395 - 395 |
Fixtures & Equipment Total £ £ 23,584 23,979 - - 23,584 23,979 (2,358) (2,358) 21,226 21,621 |
|---|---|---|
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HEMSWORTH MINERS' WELFARE INSTITUTE CHARITY REGISTRATION NUMBER 523720
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2020
| 3. 4. 5. 6. **7. ** |
DEBTORS Prepayments and accrued income Other debtors CASH AT BANK AND IN HAND Co-operative current account SECTIONS Cricket section Bowls section CREDITORS amounts due within one year Purchase ledger Accruals Loan from Yorkshire Miners Welfare Trust Fund Loan from Sporting Capital CREDITORS amounts due after one year Loan from Yorkshire Miners Welfare Trust Fund Loan from Sporting Capital |
B/F 2,792 3,824 6,616 |
Income 17,447 572 18,019 |
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HEMSWORTH MINERS' WELFARE INSTITUTE
CRICKET SECTION ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
| INCOME Bar sales Club membership Raffles and bonus ball Sponsorships Grants Kitchen sales Kit Sundry income EXPENDITURE Bar Expenses Kitchen Expenses Umpires and scorers Presentation Night Insurance Repairs and maintenance Refurbishment Nets League fees Equipment Match balls and kit Entertainment Sundries (Deficit) for the year Opening Balance Closing Balance Barclays Bank |
£ £ £ £ 7,070 5,167 170 845 924 1,671 1,875 2,690 5,779 5,460 - 935 297 640 1,332 50 17,447 17,458 4,402 2,873 234 659 100 140 91 - 529 505 889 2,249 4,731 7,425 1,799 1,634 - 75 887 - 3,342 3,139 554 843 901 318 (18,459) (19,860) (1,012) (2,402) 2,792 5,194 1,780 2,792 1,780 2,792 1,780 2,792 2020 2019 |
£ £ £ £ 7,070 5,167 170 845 924 1,671 1,875 2,690 5,779 5,460 - 935 297 640 1,332 50 17,447 17,458 4,402 2,873 234 659 100 140 91 - 529 505 889 2,249 4,731 7,425 1,799 1,634 - 75 887 - 3,342 3,139 554 843 901 318 (18,459) (19,860) (1,012) (2,402) 2,792 5,194 1,780 2,792 1,780 2,792 1,780 2,792 2020 2019 |
|---|---|---|
| 17,458 (19,860) |
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| (2,402) 5,194 |
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| 2,792 | ||
| 2,792 | ||
| 2,792 |
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HEMSWORTH MINERS' WELFARE INSTITUTE
BOWLS SECTION ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
| INCOME Fees & Winter League Sundry income EXPENDITURE Repairs and maintenance Fees and levies Prize money Catering Sundries (Deficit) for the year Opening Balance Closing Balance Bank 30468657 Bank 60152064 |
£ £ £ £ 572 2,089 - 178 572 2,267 1,100 3,112 92 316 210 - 26 75 1,030 340 (2,458) (3,843) (1,886) (1,576) 3,824 5,400 1,938 3,824 1,938 3,258 - 566 1,938 3,824 2020 2019 |
£ £ £ £ 572 2,089 - 178 572 2,267 1,100 3,112 92 316 210 - 26 75 1,030 340 (2,458) (3,843) (1,886) (1,576) 3,824 5,400 1,938 3,824 1,938 3,258 - 566 1,938 3,824 2020 2019 |
|---|---|---|
| 2,267 (3,843) |
||
| (1,576) 5,400 |
||
| 3,824 | ||
| 3,258 566 |
||
| 3,824 |
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