2023-02-28-accounts - Harewood Village Hall

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HAREWOOD VILLAGE HALL

REGISTERED CHARITY NO.523704

28 FEBRUARY 2023

Page 2 -	Balance Sheet
Page 3 -	Independent Examiners Report
Page 4 -	Statement of Financial Activities
Pages 5- 7 -	Notes to the Accounts
Pages 8-9 -	Significant Information & Report of Trustees

HAREWOOD VILLAGE HALL

BALANCE SHEET 28 FEBRUARY 2023


	£	£	£	£
Fixed Assets
Tangible Fixed Assets (Note 2)		50,879		48,666
Current Assets
Debtors & Prepayments (Note 8)	9,668		12,057
Stock on Hand	277		390
Cash at Bank and in Hand	57,248		57,983
	______		______
Total Current Assets	67,193		70,430
Less Current Liabilities
Creditors – Amounts Falling Due Within One Year (Note 9)	3,762		6,106
	______		______
Net Current Assets		63,431		64,324
		______		______
Total Assets Less Current Liabilities		114,311		112,990
Creditors – Amounts Falling Due After One Year		-		-
		______		______
Total Net Assets		114,311		112,990
		======		======
Represented By
Restricted Funds		70,947		48,094
Unrestricted Funds		43,364		64,896
		______		______
Total Charity Funds		114,311		112,990
		======		======

Signed by one or two Trustees on behalf of the Trustees

Signature

Name

Date

BULMER & CO Chartered Certified Accountants

2 Mount Parade HARROGATE HG1 1BX

HAREWOOD VILLAGE HALL

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAREWOOD VILLAGE HALL

ON ACCOUNTS FOR THE YEAR ENDED 28 FEBRUARY 2023

Respective Responsibilities of the Trustees and Examiner

The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act,
To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
To state whether particular matters have come to my attention.

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
To keep accounting records in accordance with section 130 of the 2011 Act; and
To prepare accounts which accord with the accounting records and comply with the accounting requirements of
The Charities Act

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

D T Kitson FCCA Bulmer & Co Chartered Certified Accountants 2 Mount Parade Harrogate HG1 1BX

22 May 2023

HAREWOOD VILLAGE HALL

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 28 FEBRUARY 2023

Funds Funds 2023 2022

		£	£	£	£
Incoming Resources
Lettings		20,985	-	20,985	9,095
Car Park Honesty Box & Car Parking		9,879	-	9,879	12,217
Pantomime		-	-	-	-
Misc Income		289		289	186
Rent etc – Muddy Boots / Harewood Food & Drink	10	19,634	-	19,634	20,654
Sale of Equipment		-	-	-	-
Bank Interest		-	-	-	-
Emmerdale Stakeholder Monies	5	-	-	-	-
Jubilee Celebrations		609		609
Leeds City Council Grants		8,496	-	8,496	16,413
		______	______	______	______
Total Incoming Resources		59,892	-	59,892	58,565
		=====	=====	=====	=====
Resources Expended
Cleaning & Cleaning Materials		8,699	-	8,699	5,750
Light & Heat		16,756	-	16,756	12,417
Garage Rent		506	-	506	543
Rates & Water		7,443	-	7,443	5,037
Insurance		757	-	757	1,165
Repairs, Renewals & Maintenance		17,332	-	17,332	8,759
Licences & Subscriptions		935	-	935	470
Pantomime		494	-	494	900
Harewood Post Pandemic Get Together		-	-	-	537
Christmas Party		-	-	-	-
Bank Charges		103	-	103	98
Administration, Telephone & Sundries		702	-	702	3,867
Miscellaneous		-	-	-	-
Depreciation		114	4,730	4,844	3,352
		______	______	______	______
Total Resources Expended		53,841	4,730	58,571	42,895
		=====	=====	=====	=====
Net Incoming / (Outgoing) Resources		6,051	(4,730)	1,321	15,670
Transfer Between Funds		-	-	-	-
Other Recognised Gains & Losses		-	-	-	-
		______	______	______	______
Net Movement in Funds		6,051	(4,730)	1,321	15,670
Balance Brought Forward at 1 March 2022		64,896	48,094	112,990	97,320
		______	______	______	______
Balance Carried Forward at 28 February 2023		70,947	43,364	114,311	112,990
		=====	=====	======	======

HAREWOOD VILLAGE HALL

NOTES TO THE ACCOUNTS 28 FEBRUARY 2023

Note 1 – Accounting Policies

Basis of Accounting

These Accounts have been prepared under the historic cost convention in accordance with:

Accounting and reporting by Charities – Statement of Recommended Practice (SORP 2005);
and with Accounting Standards;
and with the Charities Act

The charity is a public benefit entity

Tangible Fixed Assets & Depreciation

Tangible fixed assets are stated at cost less deprecation. Depreciation is provided for at rates calculated to write off the cost less estimated residual value of each assets over its expected useful life, as follows-

Property Improvements Fixtures, Fittings & Equipment

4% straight line 20% reducing balance

Stock

Stock is stated at lower of cost or net realisable value.

Note 2 – Tangible Fixed Assets

	Property	Fixtures,	Total
	Improvements	Fittings &
		Equipment
Cost
At 1 March 2022	71,587	21,195	92,782
Additions	-	7,058	7,058
	______	______	______
At 28 February 2023	71,587	28,253	99,840
	=====	=====	=====
Depreciation
At 1 March 2022	25,767	18,349	44,116
Charge for the Year	2,863	1,981	4,844
	______	______	______
At 28 February 2023	28,631	20,330	48,961
	=====	=====	=====
Net Book Value at 28 February 2023	42,956	7,923	50,879
	=====	=====	=====
Net Book Value at 29 February 2022	45,820	2,846	48,666
	=====	=====	=====
Note 3 – Analysis of Net Assets by Fund
	Unrestricted	Restricted	Total
Tangible Fixed Assets	458	50,421	50,879
Current Assets	67,193	-	67,193
Current Liabilities	(3,762)	-	(3,762)
	______	______	______
At 28 February 2023	63,889	50,421	114,311
	=====	=====	======

HAREWOOD VILLAGE HALL

NOTES TO THE ACCOUNTS 28 FEBRUARY 2023

Note 4 – Related Party Transactions

There are no material related party transactions that require disclosure.

Note 5 – Emmerdale Stakeholder Monies	2023		2022
Received in the Year	-		-
Repairs, Renewals & Maintenance
	-		-
	=====		=====
	Restricted	Unrestricted	Total
	Funds	Funds
Fixed Assets at 1 March 2022	48,094	572	48,666
Additions	-	7,058	7,058
Depreciation	(4,730)	(114)	(4,844)
	______	______	______
Net Book Value	43,364	7,516	50,880
	=====	=====	======

Note 6 – Role Played by Volunteers

The Trustees and Committee, along with other volunteers where appropriate, are involved in the running of the charity and its activities.

Note 7 – Trustees & Self Remuneration

No Trustee or Committee member has been paid remuneration in the year to 28 February 2023.

A Christmas party was not held but a Jubilee Party was.

Note 8 – Debtors & Prepayments	2023	2022
Debtors	9,569	11,973
Prepayments & Accrued Income	99	84
	______	______
	9,668	12,057
	=====	=====
Note 9 – Amounts Falling Due Within One Year
Trade Creditors	3,762	2,869
Accruals & Deferred Income	-	3,009
Taxation & Social Security	-	228
	______	______
	3,762	6,106
	=====	=====

HAREWOOD VILLAGE HALL

NOTES TO THE ACCOUNTS 28 FEBRUARY 2023

Note 10 – Rent Receivable

The Harewood Food & Drink Project / Muddy Boots Café lease was renewed on 1 June 2022	for a period of 6 years to 31 May	for a period of 6 years to 31 May
2028 at a rent of £13,000 per annum.
Note 11 – Independent Examination & Other Fees (included in Administration Costs)	2023	2022
Independent Examination Fee	500	500
	=====	=====

HAREWOOD VILLAGE HALL (CHARITY NUMBER 523704)

SIGNIFICANT INFORMATION & REPORT OF TRUSTEES

Objects & Activities

The charitable object is Harewood Village Hall. Monies raised and gifted are used for improving the facilities of the Village Hall so that it is available to benefit the neighbourhood.

Structure & Governance

The charity’s governing document is a lease and trust deed dated 4 November 1959. The charity was registered on 11 March 1964.

Charity Trustees

Mrs Olga Hanbury

Trustees are selected by appointment or election.

The Trustees have regard to guidance issued by the Charity Commission per Section 4 of the Charities Act 2006. The Trustees are registered on the property records at the Land Registry.

Address

Harewood Village Hall Church Lane Harewood Leeds LS17 9LJ

Contact Address

Mrs Olga Hanbury 75 The Square Harewood Leeds LS17 9LQ

Bankers

Santander

Independent Examiners

Bulmer & Co Chartered Certified Accountants 2 Mount Parade Harrogate HG1 1BX

Trustees’ Responsibility for the Accounts

Charity law requires the Trustees of the Village Hall to prepare a statement of financial activities and a statement of assets and liabilities for each financial year. In addition the Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charity’s transactions and to disclose with reasonable accurate at any time the financial position of the Village Hall. They are also responsible for safeguarding the assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Management

The management of the charity is through a committee of volunteers, two of whom are Trustees of the charity.

The financial statements are prepared using the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Charities SORP (FRS102).

Achievements & Performance

During the year the charity continued to maintain the Village Hall facilities and organised events for the benefit of the local community.

Financial Review

The charity’s policy on reserves is to regularly review cash reserves to ensure they are sufficient for future needs and objectives.

The charity had net Outgoing Resources in the year to 28 February 2021 and this is being monitored.

Risk Factors

The committee have considered the risks the charity is exposed to and mitigate those risks. Strategic and short term plans are reviewed regularly and funding planned to meet the needs of the charity. Internal control procedures to monitor expenditure are in place.

The Trustees declare they have approved the Trustees Report

Signed on behalf of the Charity’s Trustees

Signature

Full Name

Position

Date