## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2024**
## **Registered charity no. 523703**
## **TRUSTEES**
Hampsthwaite Parish Council (Corporate Trustees)
## **MANAGEMENT COMMITTEE OFFICERS**
G Howard Chairman P C N Capel- Cure Treasurer J Campbell Secretary Rob Bareham PC Clerk and RFO (Link to Management Committee and Corporate Trustees)
## **ADDRESS**
Hampsthwaite Memorial Hall Hollins Lane Hampsthwaite Harrogate HG3 2EH
## **SOLICITORS**
Cowling, Swift & Kitchin 8 Blake Street York YO1 8XJ
## **BANKERS**
National Westminster Bank Plc 3 Cambridge Crescent Harrogate HG1 1PJ
## **INDEPENDENT EXAMINER**
R Barford AAT 2 Brookfield Rise Hampsthwaite Harrogate HG3 2FY
1
## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2024**
## **Report of the Trustees for the year to 31[st] December 2024**
The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2024.
## **The Charities Constitution and Management structure**
The Memorial Hall Charitable Trust was established by the conveyance of land between the Tang Estates and the Parish Council of Hampsthwaite made on 30[th] March 1953 for the purpose of erecting and running a village hall, the Parish Council being the Trustees.
The general management and control of the Trust’s premises and the arrangements for their use is invested in a management committee consisting of not more than twenty five members of whom eight shall be elected members of the public, the remainder being representatives of village organisations as laid out in the second schedule of the conveyance document.
All members of the committee shall retire at the Annual General Meeting. Every organisation entitled to appoint a member of the committee to replace a member retiring at the Annual General Meeting shall make the appointment at any time within one month before the Annual General Meeting.
Representation on the management committee is currently: -
Village organisations - Twelve
Public members - Eight
Due to the COVID-19 pandemic the hall committee has been unable to meet during 2022-4; however, any major issues have been discussed by the officers and where necessary where decisions were required these were emailed for approval. Committee are about to commence again.
## **Objectives and activities**
The objectives of the Trust are for the purposes of physical and mental training, recreation, and social, moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreation and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Hampsthwaite.
The hall is let on a fixed charge or hourly basis dependent upon the hirer to support the activities described above.
2
## **HAMPSTHWAITE MEMORIAL HALL**
**TRUSTEES ANNUAL REPORT for the year ended 31 December 2024 (continued)**
## **Achievements during the year**
The recently adopted online booking system has proved successful. It enables potential hirers to make their own provisional bookings directly and simplifies invoicing. The online system has proved popular with the Hall well used. An annual footfall of some 25,000 being achieved, attending a wide variety of events and activities including national celebrations for which some grant funding was obtained.
A major achievement was the granting of Planning Permission to extend the Memorial to include an Arts and Crafts Studio funded by Section106 allocation and a successful grant application to FCC.
## **Financial Review**
A well populated Events Calendar has ensured a regular income sufficient to cover day to day running costs but hire charges may now need some further revision to account for higher energy and insurance costs to ensure future sustainability – see https://www.hampsthwaite.org.uk/memorialhall/524 . There are agreed hourly rates to hire various spaces in the Hall and, based on these, a series of fixed charges have been devised which make assumptions on how many rooms and resources will be used. This is to ensure affordably for users and, in addition, some events are either f.o.c. or at minimal cost because of their benefit to community. The need to replace hall’s heating system after it failed, and supporting the planning stages for the Arts and Crafts Studio extension, necessitated some costs met from donations, grants and Local Lotto income which was supplemented from Memorial Hall reserves, creating a temporary apparent reduction in overall income.
## **Declaration**
Approved by the trustees and signed on their behalf
Signature
Full name
Position in the charity
3
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAMPSTHWAITE MEMORIAL HALL**
This report on the financial statements of the Charity for the year ended 31 December 2024, which are set out on pages five to eleven, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011.
## **Respective responsibilities of the Trustees and the examiner**
As trustees of the Charity, you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 145 of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
## **Basis of this report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and that examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
------------------------------R Barford AAT Accountant 2 Brookfield Rise Hampsthwaite Harrogate HG3 2FY
4
## **HAMPSTHWAITE MEMORIAL HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDING 31 DECEMBER 2024**
|**FOR THE YEAR ENDING 31**|**DE**|**CEMBE**|**R 2024**|||||
|---|---|---|---|---|---|---|---|
||||Capital|Designated|Endowed|2024|2023|
|||Unrestricted|expenditu|Fund|Funds|||
|||Fund|re|||||
|Notes||£|£|||£|£|
|**INCOMING RESOURCES**||||||||
|Voluntary income|2a|5,701|-|||5,701|908|
|Grants received|2a|3,950|-|||3,950|6,556|
|Charitable activities|2b|22,554|-|||22,554|23,817|
|Other income|2a|-||||-|1,157|
|Income from investments|2d|1,293|-|||1,293|1,060|
|||33,498|-|||33,498|33,498|
|**RESOURCES EXPENDED**||||||||
|Activities for generating funds||-|-|||-|-|
|Charitable activities|3a|24,196|-|||24,196|27,798|
|Management and administration|3b|406|-|||406|165|
|Expenditure of a capital nature|3d|-|11,063|||11,063|5,311|
|Governance costs|3c|1,081|-|||1,081|1,071|
|||25,683|11,063|||36,746|34,345|
|||||||||
|**NET INCOMING RESOURCES**||7,815|(11,063)|-|-|(3,248)|(846)|
|**BALANCES C/FWD 1 JANUARY 2024**||46,501|(5,311)||18,592|59,782|60,628|
|**Transfers**||||||-|-|
|**BALANCES B/FWD 31 DECEMBER 2024**||54,316
|(16,374)|-|18,592|56,534|59,782|
5
## **HAMPSTHWAITE MEMORIAL HALL**
## **BALANCE SHEET AT 31 DECEMBER 2024**
|Notes
**FIXED ASSETS**
Tangible - Property
5
**CURRENT ASSETS**
Debtors
6
Cash at bank and in hand
7
**CREDITORS - AMOUNTS**
**FALLING DUE WITHIN ONE YEAR**
8
**NET CURRENT ASSETS**
**NET ASSETS**
**CHARITABLE FUNDS**
**ENDOWED RESERVE**
**GENERAL RESERVE**
**DESIGNATED RESERVE**
9|2024
2023
18,592
18,592
8,154
7,503
31,191
36,795
39,345
44,298
1,403
3,108
37,942
41,190
56,534
59,782
18,592
18,592
37,942
41,190
56,534
59,782|
|---|---|
These financial statements were approved by the Trustees on
## Signed on behalf of the Parish Council
6
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|**Cash Flow Statement**|||||
|---|---|---|---|---|
|||2024||2023|
|**Surplus / (Deficit) for the year**||(3,248)||(846)|
|**Expenditure of a capital nature**||-||-|
|Decrease/(increase) in debtors||(651)||(2,157)|
|(Decrease)/increase in creditors||(1,705)||739|
|Designated reserve||-||-|
|**Net cash flow from operating activities**||(5,604)||(2,264)|
|**Net movement of cash balances**|||||
|Bank current account|(7,002)||(3,324)||
|COIF deposit account|1,398||1,060||
|**Increase in cash balances**||(5,604)||(2,264)|
7
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
## **1. Accounting policies**
The financial statements of the Hampsthwaite Memorial Hall have been prepared in accordance with the Charities Act 2011 and the SORPS 2005 using the accruals basis
## **Funds**
Designated funds are funds set aside to cover major maintenance and or improvements that require carrying out at sometime in the near future.
## **Incoming resources**
Charges due for the hire of the hall are recognised at the date that the hire takes place
## **Resources expended**
Expenditure that has been incurredwithin the financial year end but not yet chargedis accrued for at the year end
## **Fixed assets**
The property is stated at its cost value. Other items of a capital nature are written off to the income and expenditure account at the time of purchase.
8
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|
**2**
**INCOMING RESOURCES**
**2a**
**Voluntary income**
Donations
Donations ref Hall extension
Local Lotto
Event sales
Fund raising AWF
HBC gran - Feast cabin
Hall extension grants
Coronation Grant
Grants to support local events
Junior football grant
**2b**
**Charitable activities**
Receipts from hire of the hall
Snooker Club
Bowls Club
Brownies & Beavers & Guides
Hampsthwaite Wednesday Group
" Players
" Film Club
Bridge Club
Mothers and Toddlers
W I
North American Modellers
Pilates
Zumba
Yoga
Baby massage etc
Harrogate Gymnastics
Ark clubs
Baby Ballet
Solar energy
Car Park Rent
Miscellaneous income
Well Being
Other regulars hirers
Sundry Hirers
**2c**
**Other income**
Contributions to Electricity
Insurance Contribution
**Investment income**
Bank deposit interest
COIF deposit interest
**TOTAL INCOMING RESOURCES**|2024
657
4,105
518
421
-
-
3,625
-
325
-
9,651
1,216
441
40
200
3,210
500
1,000
512
435
600
1,036
1,204
525
675
-
960
1,650
715
-
1,260
1,111
5,264
22,554
-
-
-
2
1,291
1,293
**33,498**|2023
210
-
698
-
1,157
4,066
750
687
-
1,054|
|---|---|---|
|||8,621|
|||1,327
566
-
525
1,410
600
1,075
640
700
700
1,366
1,232
634
-
950
-
-
1,685
-
147
1,540
8,721|
|||23,817|
|||-
-
|
|||-|
|||2
1,058|
|||1,060|
||||
|||**33,498**|
9
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|**3**
**Resources expended**
**3a**
**Charitable activities**
Electricity
Gas
Rates
Water Rate
Insurances
Repairs & Renewals - General
Trade waste
Grounds & Garden Maintenance
Boiler Maintenance
Cleaning wages
Cleaning Materials
Hygene
I T and Broadband
Licenses & Performing Rights
**3b**
**Management and administration**
Secretarial & Stationary
Miscellaneous
**3c**
**Governance costs**
Trustees Indemnity insurance
**3d**
**Fund raising costs**
Amie Woodford Finden concert
Coronation
Junior football
Various
**TOTAL GENERALRESOURCES EXPENDED**
**3d**
**Expenditure of a capital nature**
Capital equipment purchases
Major refurbishment
Hall extension|2024
2023
2,293
4,011
4,648
2,653
287
241
1,437
2,696
5,859
5,222
736
3,741
420
-
330
574
345
174
3,248
3,016
871
347
156
169
789
900
1,225
899
22,643
24,642
-
-
406
-
406
-
1,081
1,718
1,966
411
778
1,553
-
1,553
3,156
25,683
29,516
889
7,105
-
34,470
10,174
-
11,063
41,575|
|---|---|
10
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|**5**
**Fixed assets**
Memorial Hall
**6**
**Debtors**
Hirers and sundry debtors
Debt write off
**7**
**Cash at bank and in hand**
Current account
Capital reserve account
COIF deposit account
Cash in hand
**8**
**Creditors: amounts falling due**
**within one year**
Trade creditors
Accruals
Deferred income
Gas
Electricity
Water
**9**
**Fund analysis**
Endowed reserve
General reserve
Designated reserve
**Total funds**|4,457
241
26,493|2024
2023
18,592
18,592
12,112
10,138
(3,958)
(2,635)
8,154
7,503
11,460
134
25,202
31,191
36,795
-
-
31,191
36,795
76
2,360
198
272
279
-
1,327
748
1,403
3,108
Income
Expenditure
Transfers
Bal c/f 31
December
202
4
-
-
18,592
33,498
(36,746)
37,942
-
-
-|
|---|---|---|
||-
715
378
234
Bal b/f 1
January
2024
18,592
41,190||
||59,782|33,498
(36,746)
-
56,534|
## Endowed reserve
As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to show a true picture with regard to general reserves available to the committee, the cost of the building has been transferred to endowed capital.
The property was revalued on 19th February 2019 for insurance reinstatement purposes
The Memorial Hall was revalued in June 2020 £700,000 Current indexed link value for 2023 £1,209,205 Previous value in 1999 £325,000
11
## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2024 (continued)**
Post balance sheet events
At a meeting held early in January it was noted that Hampsthwaite Parish Council had adopted the Arts and Crafts Studio extension because of its benefit to the community at large. As a consequence, the Parish Council was able to draw down Section 106 allocations and grant funding to ensure the required extension could be completed through to a basic ‘shell’ at least. A working group was identified to assist the Parish Council in this endeavour as required, and work started at the end of April. The Memorial Hall Committee was kept informed of progress and was able make the necessary arrangements for work to continue without indue disruption of the charitable activities.
Regular bookings for use of the Memorial Hall remained buoyant with some increase in enquiries regarding weddings and other major celebrations. In addition to various keep-fit type activities, children’s birthday parties have proved to be very popular and another regular source of income. Accounts for the first six months of 2025 are almost back in balance following the turbulence which various grant awards and their eventual release for their intended purpose had created.
The major events in May centred around VE-Day 80. Following the excellent production of Dad’s Army by our Hampsthwaite Players at the end of April, our History Group mounted a comprehensive World War exhibition in the Sun Room open to the public. The highlight of these celebrations was the 40’s Dance Party held in May for which grant funding had been obtained and this more than covered the costs, even though a low-ticket price was set to make the event as inclusive as possible. One resident commented: _“Saturday night was the best Memorial Hall dance we have attended in our over 40 years here.”_
12
## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2024**
## **Registered charity no. 523703**
## **TRUSTEES**
Hampsthwaite Parish Council (Corporate Trustees)
## **MANAGEMENT COMMITTEE OFFICERS**
G Howard Chairman P C N Capel- Cure Treasurer J Campbell Secretary Rob Bareham PC Clerk and RFO (Link to Management Committee and Corporate Trustees)
## **ADDRESS**
Hampsthwaite Memorial Hall Hollins Lane Hampsthwaite Harrogate HG3 2EH
## **SOLICITORS**
Cowling, Swift & Kitchin 8 Blake Street York YO1 8XJ
## **BANKERS**
National Westminster Bank Plc 3 Cambridge Crescent Harrogate HG1 1PJ
## **INDEPENDENT EXAMINER**
R Barford AAT 2 Brookfield Rise Hampsthwaite Harrogate HG3 2FY
1
## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2024**
## **Report of the Trustees for the year to 31[st] December 2024**
The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2024.
## **The Charities Constitution and Management structure**
The Memorial Hall Charitable Trust was established by the conveyance of land between the Tang Estates and the Parish Council of Hampsthwaite made on 30[th] March 1953 for the purpose of erecting and running a village hall, the Parish Council being the Trustees.
The general management and control of the Trust’s premises and the arrangements for their use is invested in a management committee consisting of not more than twenty five members of whom eight shall be elected members of the public, the remainder being representatives of village organisations as laid out in the second schedule of the conveyance document.
All members of the committee shall retire at the Annual General Meeting. Every organisation entitled to appoint a member of the committee to replace a member retiring at the Annual General Meeting shall make the appointment at any time within one month before the Annual General Meeting.
Representation on the management committee is currently: -
Village organisations - Twelve
Public members - Eight
Due to the COVID-19 pandemic the hall committee has been unable to meet during 2022-4; however, any major issues have been discussed by the officers and where necessary where decisions were required these were emailed for approval. Committee are about to commence again.
## **Objectives and activities**
The objectives of the Trust are for the purposes of physical and mental training, recreation, and social, moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreation and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Hampsthwaite.
The hall is let on a fixed charge or hourly basis dependent upon the hirer to support the activities described above.
2
## **HAMPSTHWAITE MEMORIAL HALL**
**TRUSTEES ANNUAL REPORT for the year ended 31 December 2024 (continued)**
## **Achievements during the year**
The recently adopted online booking system has proved successful. It enables potential hirers to make their own provisional bookings directly and simplifies invoicing. The online system has proved popular with the Hall well used. An annual footfall of some 25,000 being achieved, attending a wide variety of events and activities including national celebrations for which some grant funding was obtained.
A major achievement was the granting of Planning Permission to extend the Memorial to include an Arts and Crafts Studio funded by Section106 allocation and a successful grant application to FCC.
## **Financial Review**
A well populated Events Calendar has ensured a regular income sufficient to cover day to day running costs but hire charges may now need some further revision to account for higher energy and insurance costs to ensure future sustainability – see https://www.hampsthwaite.org.uk/memorialhall/524 . There are agreed hourly rates to hire various spaces in the Hall and, based on these, a series of fixed charges have been devised which make assumptions on how many rooms and resources will be used. This is to ensure affordably for users and, in addition, some events are either f.o.c. or at minimal cost because of their benefit to community. The need to replace hall’s heating system after it failed, and supporting the planning stages for the Arts and Crafts Studio extension, necessitated some costs met from donations, grants and Local Lotto income which was supplemented from Memorial Hall reserves, creating a temporary apparent reduction in overall income.
## **Declaration**
Approved by the trustees and signed on their behalf
Signature
Full name
Position in the charity
3
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAMPSTHWAITE MEMORIAL HALL**
This report on the financial statements of the Charity for the year ended 31 December 2024, which are set out on pages five to eleven, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011.
## **Respective responsibilities of the Trustees and the examiner**
As trustees of the Charity, you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 145 of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
## **Basis of this report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and that examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
------------------------------R Barford AAT Accountant 2 Brookfield Rise Hampsthwaite Harrogate HG3 2FY
4
## **HAMPSTHWAITE MEMORIAL HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDING 31 DECEMBER 2024**
|**FOR THE YEAR ENDING 31**|**DE**|**CEMBE**|**R 2024**|||||
|---|---|---|---|---|---|---|---|
||||Capital|Designated|Endowed|2024|2023|
|||Unrestricted|expenditu|Fund|Funds|||
|||Fund|re|||||
|Notes||£|£|||£|£|
|**INCOMING RESOURCES**||||||||
|Voluntary income|2a|5,701|-|||5,701|908|
|Grants received|2a|3,950|-|||3,950|6,556|
|Charitable activities|2b|22,554|-|||22,554|23,817|
|Other income|2a|-||||-|1,157|
|Income from investments|2d|1,293|-|||1,293|1,060|
|||33,498|-|||33,498|33,498|
|**RESOURCES EXPENDED**||||||||
|Activities for generating funds||-|-|||-|-|
|Charitable activities|3a|24,196|-|||24,196|27,798|
|Management and administration|3b|406|-|||406|165|
|Expenditure of a capital nature|3d|-|11,063|||11,063|5,311|
|Governance costs|3c|1,081|-|||1,081|1,071|
|||25,683|11,063|||36,746|34,345|
|||||||||
|**NET INCOMING RESOURCES**||7,815|(11,063)|-|-|(3,248)|(846)|
|**BALANCES C/FWD 1 JANUARY 2024**||46,501|(5,311)||18,592|59,782|60,628|
|**Transfers**||||||-|-|
|**BALANCES B/FWD 31 DECEMBER 2024**||54,316
|(16,374)|-|18,592|56,534|59,782|
5
## **HAMPSTHWAITE MEMORIAL HALL**
## **BALANCE SHEET AT 31 DECEMBER 2024**
|Notes
**FIXED ASSETS**
Tangible - Property
5
**CURRENT ASSETS**
Debtors
6
Cash at bank and in hand
7
**CREDITORS - AMOUNTS**
**FALLING DUE WITHIN ONE YEAR**
8
**NET CURRENT ASSETS**
**NET ASSETS**
**CHARITABLE FUNDS**
**ENDOWED RESERVE**
**GENERAL RESERVE**
**DESIGNATED RESERVE**
9|2024
2023
18,592
18,592
8,154
7,503
31,191
36,795
39,345
44,298
1,403
3,108
37,942
41,190
56,534
59,782
18,592
18,592
37,942
41,190
56,534
59,782|
|---|---|
These financial statements were approved by the Trustees on
## Signed on behalf of the Parish Council
6
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|**Cash Flow Statement**|||||
|---|---|---|---|---|
|||2024||2023|
|**Surplus / (Deficit) for the year**||(3,248)||(846)|
|**Expenditure of a capital nature**||-||-|
|Decrease/(increase) in debtors||(651)||(2,157)|
|(Decrease)/increase in creditors||(1,705)||739|
|Designated reserve||-||-|
|**Net cash flow from operating activities**||(5,604)||(2,264)|
|**Net movement of cash balances**|||||
|Bank current account|(7,002)||(3,324)||
|COIF deposit account|1,398||1,060||
|**Increase in cash balances**||(5,604)||(2,264)|
7
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
## **1. Accounting policies**
The financial statements of the Hampsthwaite Memorial Hall have been prepared in accordance with the Charities Act 2011 and the SORPS 2005 using the accruals basis
## **Funds**
Designated funds are funds set aside to cover major maintenance and or improvements that require carrying out at sometime in the near future.
## **Incoming resources**
Charges due for the hire of the hall are recognised at the date that the hire takes place
## **Resources expended**
Expenditure that has been incurredwithin the financial year end but not yet chargedis accrued for at the year end
## **Fixed assets**
The property is stated at its cost value. Other items of a capital nature are written off to the income and expenditure account at the time of purchase.
8
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|
**2**
**INCOMING RESOURCES**
**2a**
**Voluntary income**
Donations
Donations ref Hall extension
Local Lotto
Event sales
Fund raising AWF
HBC gran - Feast cabin
Hall extension grants
Coronation Grant
Grants to support local events
Junior football grant
**2b**
**Charitable activities**
Receipts from hire of the hall
Snooker Club
Bowls Club
Brownies & Beavers & Guides
Hampsthwaite Wednesday Group
" Players
" Film Club
Bridge Club
Mothers and Toddlers
W I
North American Modellers
Pilates
Zumba
Yoga
Baby massage etc
Harrogate Gymnastics
Ark clubs
Baby Ballet
Solar energy
Car Park Rent
Miscellaneous income
Well Being
Other regulars hirers
Sundry Hirers
**2c**
**Other income**
Contributions to Electricity
Insurance Contribution
**Investment income**
Bank deposit interest
COIF deposit interest
**TOTAL INCOMING RESOURCES**|2024
657
4,105
518
421
-
-
3,625
-
325
-
9,651
1,216
441
40
200
3,210
500
1,000
512
435
600
1,036
1,204
525
675
-
960
1,650
715
-
1,260
1,111
5,264
22,554
-
-
-
2
1,291
1,293
**33,498**|2023
210
-
698
-
1,157
4,066
750
687
-
1,054|
|---|---|---|
|||8,621|
|||1,327
566
-
525
1,410
600
1,075
640
700
700
1,366
1,232
634
-
950
-
-
1,685
-
147
1,540
8,721|
|||23,817|
|||-
-
|
|||-|
|||2
1,058|
|||1,060|
||||
|||**33,498**|
9
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|**3**
**Resources expended**
**3a**
**Charitable activities**
Electricity
Gas
Rates
Water Rate
Insurances
Repairs & Renewals - General
Trade waste
Grounds & Garden Maintenance
Boiler Maintenance
Cleaning wages
Cleaning Materials
Hygene
I T and Broadband
Licenses & Performing Rights
**3b**
**Management and administration**
Secretarial & Stationary
Miscellaneous
**3c**
**Governance costs**
Trustees Indemnity insurance
**3d**
**Fund raising costs**
Amie Woodford Finden concert
Coronation
Junior football
Various
**TOTAL GENERALRESOURCES EXPENDED**
**3d**
**Expenditure of a capital nature**
Capital equipment purchases
Major refurbishment
Hall extension|2024
2023
2,293
4,011
4,648
2,653
287
241
1,437
2,696
5,859
5,222
736
3,741
420
-
330
574
345
174
3,248
3,016
871
347
156
169
789
900
1,225
899
22,643
24,642
-
-
406
-
406
-
1,081
1,718
1,966
411
778
1,553
-
1,553
3,156
25,683
29,516
889
7,105
-
34,470
10,174
-
11,063
41,575|
|---|---|
10
## **HAMPSTHWAITE MEMORIAL HALL**
## **Notes to the financial statements**
## **For the year ended 31 December 2024**
|**5**
**Fixed assets**
Memorial Hall
**6**
**Debtors**
Hirers and sundry debtors
Debt write off
**7**
**Cash at bank and in hand**
Current account
Capital reserve account
COIF deposit account
Cash in hand
**8**
**Creditors: amounts falling due**
**within one year**
Trade creditors
Accruals
Deferred income
Gas
Electricity
Water
**9**
**Fund analysis**
Endowed reserve
General reserve
Designated reserve
**Total funds**|4,457
241
26,493|2024
2023
18,592
18,592
12,112
10,138
(3,958)
(2,635)
8,154
7,503
11,460
134
25,202
31,191
36,795
-
-
31,191
36,795
76
2,360
198
272
279
-
1,327
748
1,403
3,108
Income
Expenditure
Transfers
Bal c/f 31
December
202
4
-
-
18,592
33,498
(36,746)
37,942
-
-
-|
|---|---|---|
||-
715
378
234
Bal b/f 1
January
2024
18,592
41,190||
||59,782|33,498
(36,746)
-
56,534|
## Endowed reserve
As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to show a true picture with regard to general reserves available to the committee, the cost of the building has been transferred to endowed capital.
The property was revalued on 19th February 2019 for insurance reinstatement purposes
The Memorial Hall was revalued in June 2020 £700,000 Current indexed link value for 2023 £1,209,205 Previous value in 1999 £325,000
11
## **HAMPSTHWAITE MEMORIAL HALL**
## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2024 (continued)**
Post balance sheet events
At a meeting held early in January it was noted that Hampsthwaite Parish Council had adopted the Arts and Crafts Studio extension because of its benefit to the community at large. As a consequence, the Parish Council was able to draw down Section 106 allocations and grant funding to ensure the required extension could be completed through to a basic ‘shell’ at least. A working group was identified to assist the Parish Council in this endeavour as required, and work started at the end of April. The Memorial Hall Committee was kept informed of progress and was able make the necessary arrangements for work to continue without indue disruption of the charitable activities.
Regular bookings for use of the Memorial Hall remained buoyant with some increase in enquiries regarding weddings and other major celebrations. In addition to various keep-fit type activities, children’s birthday parties have proved to be very popular and another regular source of income. Accounts for the first six months of 2025 are almost back in balance following the turbulence which various grant awards and their eventual release for their intended purpose had created.
The major events in May centred around VE-Day 80. Following the excellent production of Dad’s Army by our Hampsthwaite Players at the end of April, our History Group mounted a comprehensive World War exhibition in the Sun Room open to the public. The highlight of these celebrations was the 40’s Dance Party held in May for which grant funding had been obtained and this more than covered the costs, even though a low-ticket price was set to make the event as inclusive as possible. One resident commented: _“Saturday night was the best Memorial Hall dance we have attended in our over 40 years here.”_
12
INDEPEYDENT EXAMINF.R'S REPORT TO THE TRUSTEES
OF HAMPSTHWAITE MEMORIAL HALL
This report on the financial statements of the Charity for the year ended 31 December 2024
.hich are sel out on pages five to eleven, is in respect of an examinalion carried out ir
aLcordan¢e wilh Section 145 of the Charities Act 2011.
Respective responsibilities of the Trustees and the examiner
As Irusiees of the Charity, you are responsible for the preparation of the financial statements.
You consider that the audil requiremenl of the Regulations and section 145 of the Act do no1
apply. It is my responsibillty to issu¢ this report on those financial statements in accordanc
with the ternis of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the
Charity Commission under section 145(5)(b) of the Act and that examination includes a
review of the accounting record5 kept by ihe Charity and a comparison of the accounts with
those records. li also includes considering any unusual ilems or disclosures in the financial
stat¢m¢nts and seeking cxplanations from you &$ trustees concerning such matters. The
procedures undertaken do not provide all the evldence that would be required in an audit,
and consequenlly I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my ¢xarnination, no matter has come to my attention..
which give5 me reasonable cause to believe that in any material respect the
requirements
to keep accounting records in accordance with section 130 of the Acl. and
lo prepare financial statements, which accord with the accounting records and
comply with the requirements of the Act and the Regulations
have not been met. or
(2)
to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
R Elarford AAT
Accountant
2 Brookfield Rise
Hampsthwaite
Harrogate
n.2 ?IV
gIfiIL
015