## **HAMPSTHWAITE MEMORIAL HALL** ## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2022** ## **Registered charity no. 523703** ## **TRUSTEES** Hampsthwaite Parish Council (Corporate Trustees) ## **MANAGEMENT COMMITTEE OFFICERS** G Howard Chairman P C N Capel- Cure Treasurer J Campbell Secretary M Marshall Booking Secretary (died July 2021) ## **ADDRESS** Hampsthwaite Memorial Hall Hollins Lane Hampsthwaite Harrogate HG3 2EH ## **SOLICITORS** Cowling, Swift & Kitchin 8 Blake Street York YO1 8XJ ## **BANKERS** National Westminster Bank Plc 3 Cambridge Crescent Harrogate HG1 1PJ ## **INDEPENDENT EXAMINER** John Blackburn 8 Brookfield Close Hampsthwaite Harrogate HG3 2EA 1 ## **HAMPSTHWAITE MEMORIAL HALL** ## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2022 (continued)** ## **Report of the Trustees for the year to 31[st] December 2022** The Trustees present their report along with the financial statements of the charity for the year ended 31[st] December 2021. ## **The Charities Constitution and Management structure** The Memorial Hall Charitable Trust was established by the conveyance of land between the Tang Estates and the Parish Council of Hampsthwaite made on 30[th] March 1953 for the purpose of erecting and running a village hall, the Parish Council being the Trustees. The general management and control of the Trust’s premises and the arrangements for their use is invested in a management committee consisting of not more than twenty five members of whom eight shall be elected members of the public, the remainder being representatives of village organisations as laid out in the second schedule of the conveyance document. All members of the committee shall retire at the Annual General Meeting. Every organisation entitled to appoint a member of the committee to replace a member retiring at the Annual General Meeting shall make the appointment at any time within one month before the Annual General Meeting. Representation on the management committee is currently: - Village organisations - Twelve Public members - Eight Due to the COVID-19 pandemic the hall committee has been unable to meet during 2021; however, any major issues have been discussed by the officers and where necessary where decisions were required these were emailed for approval. Committee are about to commence again. ## **Objectives and activities** The objectives of the Trust are for the purposes of physical and mental training, recreation, and social, moral and intellectual development through the medium of reading and recreation rooms, library, lecture classes, recreation and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Hampsthwaite. The hall is let on a fixed charge or hourly basis dependant upon the hirer to support the activities described above. ## **Achievements during the year** After the COVID-19 pandemic hirings have recovered with one or two new regular bookings. The he operation of the hall has continued to be severely restricted in the activities that could be carried out. Despite this the hall managed to increase income to £24,967 from £14,175 in the previous year. 2 ## **HAMPSTHWAITE MEMORIAL HALL** ## **TRUSTEES ANNUAL REPORT for the year ended 31 December 2022 (continued)** The hall has embarked on a major refurbishment as outlined in the previous year. The Hall received a commuted grant of 25,119 with the Hall being committed to providing a reserve of £10,000 towards the refurbishment of the toilets and kitchen which commenced during the year. The cost to date is £34,470. ## **Financial Review** See above The triennial review of rental charges took place during 2019 and the increase of 2% was implemented on 1[st] June 2020. ## **Declaration** Approved by the trustees and signed on their behalf Signature Full name Position in the charity 3 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAMPSTHWAITE MEMORIAL HALL** This report on the financial statements of the Charity for the year ended 31 December 2021, which are set out on pages five to eleven, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011. ## **Respective responsibilities of the Trustees and the examiner** As trustees of the Charity, you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 145 of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. ## **Basis of this report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and that examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ------------------------------John Blackburn AIB Retired Bank Official 8 Brookfield Close Hampsthwaite Harrogate HG3 2EA 4 ## **HAMPSTHWAITE MEM ORIAL HALL** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDING 31 DECEMBER 2021** ||||Capital|Capital|Designated|Endowed|2021|2020| |---|---|---|---|---|---|---|---|---| |||Unrestricted|expenditure||Fund|Funds||| |||Fund||||||| ||Notes|£|£||||£|£| |**INCOMING RESOURCES**||||||||| |Voluntary income|2a|408||-|||408|288| |Grants received|2a|20,097||-|||20,097|13,004| |Charitable activities|2b|14,175||-|||14,175|8,595| |Other income|2c|-|||||-|121| |Income from investments|2d|3||-|||3|63| |||34,683||-|||34,683|22,071| |**RESOURCES EXPENDED**||||||||| |Activities for generating funds||-||-|||-|-| |Charitable activities|3a|16,772||-|||16,772|21,944| |Management and administration|3b|1,099||-|||1,099|30| |Expenditure of a capital nature|3d|-|4,512||||4,512|1,214| |Governance costs|3c|737||-|||737|425| |||18,608|4,512||||23,120|23,613| |||||||||| |**NET INCOMING RESOURCES**||16,075|(4,512)||-|-|11,563|(1,542)| |**BALANCES C/FWD 1 JANUARY 2021**||39,214||-|-|18,592|57,806|59,348| |**Transfers**||(14,512)||4512|10,000||-|-| |**BALANCES B/FWD 31 DECEMBER 2021**||40,777||-|10,000|18,592|69,369|57,806| 5 ## **HAM PSTHWAITE MEMORIAL HALL** ## **BALANCE SHEET AT 31 DECEMBER 2021** |Notes
**FIXED ASSETS**
Tangible - Property
5
**CURRENT ASSETS**
Debtors
6
Cash at bank and in hand
7
**CREDITORS - AMOUNTS**
**FALLING DUE W ITHIN ONE YEAR**
8
**NET CURRENT ASSETS**
**NET ASSETS**
**CHARITABLE FUNDS**
**ENDOWED RESERVE**
**GENERAL RESERVE**
**DESIGNATED RESERVE**
9|2021
2020
18,592
18,592
2,595
569
54,261
40,690
56,856
41,259
6,079
2,045
50,777
39,214
69,369
57,806
18,592
18,592
40,777
39,214
10,000
-
69,369
57,806| |---|---| These financial statements were approved by the Trustees on Signed on behalf of the Parish Council 6 ## **HAMPSTHWAITE M EMORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2021** |**Cash Flow Statement**||||| |---|---|---|---|---| |||2021||2020| |**Surplus / (Deficit) for the year**||11,563||(1,542)| |**Expenditure of a capital nature**||-||-| |Decrease/(increase) in debtors||(2,025)||1,682| |(Decrease)/increase in creditors||4,033||265| |**Net cash flow from operating activities**||13,571||405| |**Net movement of cash balances**||||| |Bank current account|13,568||342|| |COIF deposit account|3||63|| |**Increase in cash balances**||13,571||405| 7 ## **HAMPSTHWAITE MEMORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2021** ## **1. Accounting policies** The financial statements of the Hampsthwaite Memorial Hall have been prepared in accordance with the Charities Act 2011 and the SORPS 2005 using the accruals basis ## **Funds** Designated funds are funds set aside to cover major maintenance and or improvements that require carrying out at sometime in the near future. ## **Incoming resources** Charges due for the hire of the hall are recognised at the date that the hire takes place ## **Resources expended** Expenditurethat has been incurredwithin the financial year end but not yet chargedis accrued for at the year end ## **Fixed assets** The property is stated at its cost value. Other items of a capital nature are written off to the income and expenditure account at the time of purchase. 8 ## **HAM PSTHWAITE MEM ORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2021** |**HAM PSTHWAITE MEM ORIAL HALL**
**Notes to the financial statements**
**For the year ended 31 December 2021**|**HAM PSTHWAITE MEM ORIAL HALL**
**Notes to the financial statements**
**For the year ended 31 December 2021**| |---|---| |**2**
**INCOMING RESOURCES**
**2a**
**Voluntary income**
Donations
Local Lotto
Amazon Smile
HBC grant support due to the COVID-19 Pandemic
Grants received
**2b**
**Charitable activities**
Receipts from hire of the hall
Snooker Club
Bowls Club
Brownies & Beavers & Guides
Hampsthwaite W ednesday Group
" Players
" Village Society
" Junior Football
" Film Club
Nidderdale Bridge Club
Mothers and Toddlers
W I
North American Modellers
Pilates
Zumba
Yoga 2
Yoga
Harrogate Gymnastics
Baby Ballet
Gardening Club
Solar energy
Keep fit
Car Park Rent
R Scaife - Concerts
Kitchen Hire
Well Being
Sundry Hirers
**2c**
**Other income**
Contributions to Electricity
Insurance Contribution
**Investment income**
Bank deposit interest
COIF deposit interest
**TOTAL INCOMING RESOURCES**|2021
2020
-
20
402
268
6
-
17,597
12,084
2,500
920
20,505
13,292
-
794
124
145
13
-
200
-
790
483
-
156
375
-
-
62
325
252
208
135
300
188
300
475
242
234
868
358
-
84
594
320
1,125
-
3,350
-
-
120
219
1,205
-
-
(100)
950
-
480
1,680
-
812
250
2,750
1,904
14,175
8,595
-
22
-
99
-
121
-
-
3
63
3
63
**34,683**
**22,071**| ||| 9 ## **HAM PSTHWAITE M EMORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2021** |**HAM PSTHWAITE M EMORIAL HALL**
**Notes to the financial statements**
**For the year ended 31 December 2021**|**HAM PSTHWAITE M EMORIAL HALL**
**Notes to the financial statements**
**For the year ended 31 December 2021**| |---|---| |**3**
**Resources expended**
**3a**
**Charitable activities**
Electricity
Gas
Rates
Water Rate
Insurances
Repairs & Renewals - General
" " - Electrical
Fire Precaution maintenance
Grounds & Garden Maintenance
Boiler Maintenance
Caretaking
Cleaning wages
Cleaning Materials
Hygene
I T and Broadband
Licenses & Performing Rights
VE day expenditure
COVID expenditure
**3b**
**Management and administration**
Secretarial & Stationary
Honorarium
Advertisements
Miscellaneous
**3c**
**Governance costs**
Trustees Indemnity insurance
**TOTAL RESOURCES EXPENDED**
**3d**
**Expenditure of a capital nature**
Projectin control unit etc
Stage lighting
Chair trolley frames
Parking signs
New crockery
Architect fees|2021
2020
796
617
1,944
2,798
175
67
541
493
4,916
4,820
1,970
3,352
-
-
359
663
728
1,042
97
531
-
-
3,281
2,964
432
34
125
125
733
708
675
609
-
1,259
-
1,862
16,772
21,944
127
-
-
-
-
-
972
30
1,099
30
737
425
18,608
1,714
1,772
-
2,740
-
-
314
-
-
-
-
-
900
4,512
1,214| ||| 10 ## **HAM PSTHWAITE M EMORIAL HALL** ## **Notes to the financial statements (continued)** ## **For the year ended 31 December 2021** |**Expenditure supported by grants**
Stage upgrade
Expenditure
Less grant received
Net cost to the Memorial Hall
VE day celebrations
Expenditure (balance from 2020)
Less grants received
Net cost to the Memorial Hall|2021
2020
2,740
-
2,500
-
240
-
73
1,259
-
920
73
339| |---|---| 11 ## **HAMPSTHWAITE MEMORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2021** |**5**
**Fixed assets**
Memorial Hall
**6**
**Debtors**
Hirers and sundry debtors
Prepayments and accrued income
**7**
**Cash at bank and in hand**
Current account
Capital reserve account
COIF deposit account
Cash in hand
**8**
**Creditors: amounts falling due**
**within one year**
Trade creditors
Accruals
Deferred income
Gas
Electricity
W ater
Others
**9**
**Fund analysis**
Endowed reserve
General reserve
Designated reserve
**Total funds**|30,219
130
23,912|2021
2020
18,592
18,592
2,495
400
100
170
2,595
570
16,651
132
23,909
54,261
40,692
-
-
54,261
40,692
5,574
-
-
774
169
-
1,102
504
2,045
6,079
2,045
Income
Expenditure
Transfers
Bal c/f 31
December
2021
-
-
18,592
34,683
(23,120)
(10,000)
40,777
-
-
10,000
10,000| |---|---|---| ||-
274
230
-
-|| ||Bal b/f 1
January
2021
18,592
39,214|| ||57,806|34,683
(23,120)
-
69,369| ## Endowed reserve As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to show a true picture with regard to general reserves available to the committee, the cost of the building has been transferred to endowed capital. The property was revalued on 19th February 2019 for insurance reinstatement purposes |The Memorial Hall was revalued in June 2020|£700,000| |---|---| |Current indexed link value for 2021|£795,607| |Previous value in 1999|£325,000| 12 ## **HAMPSTHWAITE MEMORIAL HALL** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDING 31 DECEMBER 2022** ||||Capital|Designate|Endowed|2022|2021| |---|---|---|---|---|---|---|---| |||Unrestricted|expendit|d Fund|Funds||| |||Fund|ure||||| ||Notes|£|£|||£|£| |**INCOMING RESOURCES**|||||||| |Voluntary income|2a|1,004|-|||1,004|408| |Grants received|2a|900|-|||900|20,097| |Refurbishment grant|2a|25,119||||25,119|-| |Charitable activities|2b|24,941|-|||24,941|14,175| |Other income|2c|26||||26|-| |Income from investments|2d|233|-|||233|3| |||52,223|-|||52,223|34,683| |**RESOURCES EXPENDED**|||||||| |Activities for generating funds||-|-|||-|-| |Charitable activities|3a|17,979|-|||17,979|16,772| |Management and administration|3b|356|-|||356|1,099| |Expenditure of a capital nature|3d|-|41,575|||41,575|4,512| |Governance costs|3c|1,054|-|||1,054|737| |||19,389|41,575|||60,964|23,120| ||||||||| |**NET INCOMING RESOURCES**||32,834|(41,575)|-|-|(8,741)|11,563| |**BALANCES C/FWD 1 JANUARY 2022**||40,777|-|10,000|18,592|69,369|57,806| |**Transfers**|||10,000|(10,000)||-|-| |**BALANCES B/FWD 31 DECEMBER 2022**||73,611|(31,575)|0|18,592|60,628|69,369| 5 ## **HAMPSTHWAITE MEMORIAL HALL** ## **BALANCE SHEET AT 31 DECEMBER 2022** |Notes
**FIXED ASSETS**
Tangible - Property
5
**CURRENT ASSETS**
Debtors
6
Cash at bank and in hand
7
**CREDITORS - AMOUNTS**
**FALLING DUE WITHIN ONE YEAR**
8
**NET CURRENT ASSETS**
**NET ASSETS**
**CHARITABLE FUNDS**
**ENDOWED RESERVE**
**GENERAL RESERVE**
**DESIGNATED RESERVE**
9|2022
18,592
5,365
39,060
44,425
2,389
42,036
60,628
18,592
42,036
60,628|2021
18,592
2,595
54,261| |---|---|---| |||56,856
6,079| |||50,777| |||69,369| |||18,592
40,777
10,000| |||69,369| These financial statements were approved by the Trustees on Page 6 ## **HAMPSTHWAITE MEMORIAL HALL** ## **Notes to the financial statements** **For the year ended 31 December 2022** ## **1. Accounting policies** The financial statements of the Hampsthwaite Memorial Hall have been prepared in accordance with the Charities Act 2011 and the SORPS 2005 using the accruals basis ## **Funds** Designated funds are funds set aside to cover major maintenance and or improvements that require carrying out at sometime in the near future. ## **Incoming resources** Charges due for the hire of the hall are recognised at the date that the hire takes place ## **Resources expended** Expenditure that has been incurred within the financial year end but not yet charged is accrued for at the year end ## **Fixed assets** The property is stated at its cost value. Other items of a capital nature are written off to the income and expenditure account at the time of purchase. Page 7 ## **HAMPSTHWAITE MEMORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** |**2**
**INCOMING RESOURCES**
**2a**
**Voluntary income**
Donations
Local Lotto
Amazon Smile
HBC grant support due to the COVID-19 Pandemic
Refurbishment grant
Jubilee grant
**2b**
**Charitable activities**
Receipts from hire of the hall
Snooker Club
Bowls Club
Brownies & Beavers & Guides
Hampsthwaite Wednesday Group
" Players
" Junior Football
" Film Club
Bridge Club
Mothers and Toddlers
W I
North American Modellers
Pilates
Zumba
Yoga
Baby massage
Harrogate Gymnastics
Junior Football
Baby Ballet
Solar energy
Car Park Rent
Kitchen Hire
Well Being
Sundry Hirers
**2c**
**Other income**
Contributions to Electricity
Insurance Contribution
**Investment income**
Bank deposit interest
COIF deposit interest
**TOTAL INCOMING RESOURCES**|2022
2021
280
-
713
402
11
6
-
17,597
25,119
-
900
2,500
27,023
20,505
1,040
-
558
124
-
13
525
200
2,370
790
680
375
-
-
525
325
576
208
400
300
600
300
716
242
1,384
868
958
594
575
-
2,153
1,125
680
-
(1,000)
3,350
2,611
219
-
(100)
-
1,680
1,316
812
8,275
2,750
24,941
14,175
26
-
-
-
-
-
233
3
233
3
**52,223**
**34,683**| |---|---| Page 8 ## **HAMPSTHWAITE MEMORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** |**3**
**Resources expended**
**3a**
**Charitable activities**
Electricity
Gas
Rates
Water Rate
Insurances
Repairs & Renewals - General
" " - Electrical
Fire Precaution maintenance
Grounds & Garden Maintenance
Boiler Maintenance
Caretaking
Cleaning wages
Cleaning Materials
Hygene
I T and Broadband
Licenses & Performing Rights
Jubilee celebrations
**3b**
**Management and administration**
Secretarial & Stationary
Honorarium
Advertisements
Miscellaneous
**3c**
**Governance costs**
Trustees Indemnity insurance
**TOTAL RESOURCES EXPENDED**
**3d**
**Expenditure of a capital nature**
Projectin control unit etc
Stage lighting
Capital equipment purchases
Major refurbishment|2022
2021
449
796
1,683
1,944
342
175
595
541
5,031
4,916
2,135
1,970
-
-
-
359
1,083
728
453
97
-
-
2,832
3,281
1,037
432
125
125
867
733
362
675
985
-
17,979
16,772
30
127
-
-
-
-
326
972
356
1,099
1,054
737
19,389
18,608
-
1,772
-
2,740
7,105
-
34,470
-
41,575
4,512| |---|---| Page 9 ## **HAMPSTHWAITE MEMORIAL HALL** ## **Notes to the financial statements** ## **For the year ended 31 December 2022** |**5**
**Fixed assets**
Memorial Hall
**6**
**Debtors**
Hirers and sundry debtors
Prepayments and accrued income
**7**
**Cash at bank and in hand**
Current account
Capital reserve account
COIF deposit account
Cash in hand
**8**
**Creditors: amounts falling due**
**within one year**
Trade creditors
Accruals
Deferred income
Gas
Electricity
Water
Others
**9**
**Fund analysis**
Endowed reserve
General reserve
Designated reserve
**Total funds**|14,784
130
24,146|2022
2021
18,592
18,592
5,336
2,495
-
100
5,336
2,595
30,219
130
23,912
39,060
54,261
-
-
39,060
54,261
2,389
5,574
-
274
230
-
-
-
504
2,389
6,079
Income Expenditure
Transfers
Bal c/f 31
December
2022
-
-
18,592
52,223
(60,964)
(10,000)
22,036
-
-
10,000
20,000|2021
18,592
2,495
100| |---|---|---|---| ||||2,595| ||||54,261
-| ||-
-
-
-
-||| ||||54,261| ||||5,574
504| ||Bal b/f 1
January
2022
18,592
40,777
10,000||| ||||6,079| ||69,369|52,223
(60,964)
-
60,628|| ## Endowed reserve As the Memorial Hall Building is held in trust with the Parish Council on behalf of the village, in order to show a true picture with regard to general reserves available to the committee, the cost of the building has been transferred to endowed capital. |The property was revalued on 19th February|2019 for insurance reinstatement purposes| |---|---| |The Memorial Hall was revalued in June 202|£700,000| |Current indexed link value for 2021|£795,607| |Previous value in 1999|£325,000| Page 10 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAMPSTHWAITE MEMORIAL HALL** This report on the financial statements of the Charity for the year ended 31 December 2022, which are set out on pages five to eleven, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011. ## **Respective responsibilities of the Trustees and the examiner** As trustees of the Charity, you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 145 of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. ## **Basis of this report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and that examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ------------------------------John Blackburn AIB Retired Bank Official 8 Brookfield Close Hampsthwaite Harrogate HG3 2EA