## **Glangrwyney Village Hall** 

[Serving the Communities of Llangenny and Glangrwyney] 

Annual Report [for the calendar year 2023] Delivered to the Annual General Meeting 2024 [May 12[th] ] 

This time last year, at the AGM in 2023 [2[nd] April] we were reporting on a momentous year [calendar year 2022] in the history of the Hall, as it finally reopened following an extensive refurbishment programme.  This included extensions to front and side as well as internal upgrades with the creation of two new areas: the meeting room and CHaT Room.  We also reported that we had drawn in further grant aid to develop the outside area to the east side of the Hall for a community garden and children’s play area.  You will see that this is all now in place, but these areas do need a bit of maintenance now with summer around the corner, to ensure they continue to look attractive. 

There have been some practical problems with this area as whilst the area has been built to include drainage outlets, in severe weather the area can get flooded.  This is because of the pine needles continually being shed from the two trees alongside.  This is also a problem for the drainage gully on the perimeter, which is also, regularly getting blocked. 

During this last year, the field alongside the hall has also changed hands, and the Trustees have had several conversations with the new landowner about mutual interests.   The landowner has allowed the Trustees to install a field gate on the western side, and a pedestrian gate to the field on the north side. He has also given permission, from time to time, for the field to be used by the Trustees of the Hall for events, such as car boot sales. [Providing the weather etc., is acceptable.]  The new landowner, however, is also concerned about the two trees next to the field gate on the eastern side, as the roots are affecting the stability of the boundary wall, which is his responsibility.  He is therefore making arrangements to remove the larger tree, near the road, as its branches are also interfering with the overhead cable lines in the village.  Having met with the landowner, and had discussions in committee, the Trustees have also agreed to have the second tree removed at the same time.  [This second tree sits inside the Village Hall grounds and is therefore the responsibility of the Trustees.]  The removal of these trees will alleviate the problems with drainage and debris falling into the community garden and children’s play area.  [And indeed will enhance the situation with the new solar panel installation, which is mentioned below.] 

However, as we seek to remove a tree on the east side, we must also note that during 2023 we [in conjunction with the Community Council] planted a new tree on the west side, which is part of the celebration of the Queen’s Reign and forms 1 of 7 trees panted across the CC area [1 for every decade of her reign] and has a link to a website which has other details and information.  There is also a QR code on the plaque on the corner of the building and arrow pointing 



to the tree just in case you can’t spot it!  We will of course be able to plant other trees and bushes as we look to tidy up the rest of the car park area, when finances allow.  We also did speak to the Nature Partnership representative who suggested creating a hedgerow environment as a corridor for birds and other wildlife around the back. 

In addition to the grant for the community garden and children’s play area [Land Fill Disposable Tax Grant administered by the Wales Council for Voluntary Action WCVA] the Trustees were also able to draw down further monies from the Community Facilities Programme.  [As this particular grant which did have a maximum of £250K had been extended to £300k]  This amounted to a further £50K for us on top of the original £250K already received.  This additional amount has been used for developments that had already been planned and listed in our original documentation, but some of which, had to be taken out of the original scheme as building costs had increased considerably, following the pandemic.  The fact that we were not referencing anything ‘new’,  was actually a strong feature of our application and whilst it was a shame that work on a new storage room [off the main hall and connecting to the meeting room] had to be started after all the other building work had been completed, we were able to create this much needed storage space with the minimum of disruption to the hall usage. 

In addition to the storage area we were also able to install solar panels on our south facing roof. [Whilst this is technically a development in 2024 this has been paid for by grants that were received in 2023.  We are in the process of registering our installation to receive payments back from any excess electricity we are sending back to the grid – this process proved to be a little more complicated than we were led to believe.  The installation though was commissioned on the 5[th] February 2024 and should help to reduce energy costs over time.  As an example, we now have a constant supply of hot water and do not use gas to heat this, and we will eventually be paid for energy sent back to the grid – which for the current month of May so far has been over 200 kWh and for the Month of April we exported 435.5 kWh.] 

Another grant that has been ‘bubbling under’ for some time, also has been recently paid, which is a small amount of £2K from Wales and West Utilities. This was awarded to provide furniture for the CHaT Room, and you will see that we have now got some additional café type tables and we have also bought a trolley for the other tables in the hall.  [Which has been much needed, as tables, otherwise have to be carried and moved, one at a time, through spring loaded fire doors, which can be a bit of a pain, to say the least.]  We have a further amount of £1,150 to spend from this grant which is also included in the figures below. 

Bank Balances as of 12/05/2024 £3,807.72 



Finances for 2023 – please see separate sheets: Income and Expenditure 2023; Assets and Liabilities at 31/12/2023. 

[Please refer to footnote at the bottom of this page.] 

Hall usage during the calendar year 2023. 

We use [and pay for] the Hallmaster, on-line system, which holds a wealth of information as well as being used by our bookkeeper for invoicing.  [As of today, invoicing on the system shows a sum of £1,050 owed, but needs to be reconciled.] 

For 2023 there were: 

251 bookings [average of 5 bookings per week]; 

The ‘footfall’ count is 5,888 people attending; [some figures not always 100% accurate] 

Those bookings have generated revenue of £7,355 

[Note: some of these might not always be paid in the same year.] General trend as we move through 2024 is that bookings are increasing. [For example in this month of MAY – 31 days, but we have 36 bookings and there are only 3 days of this month when the hall isn’t being used. 

The range of use is also quite broad and we have: From community clinics coordinated with NHS / Age Cymru and the Charity Pretty Pins to classes and groups such as Mother and Baby, Wellbeing and Pilates; from the popular plant sales which have been going for many years to dog training for shows up to Crufts standard; and from formal meetings [for example the Community Council] and other consultations [e.g. Green Energy and Transport] and importantly the informal get togethers, where the CHaT Room is now being used for a simple but nonetheless very important drop-in centre where people can just have a chat, a drink, a cake, and importantly a bit of company.  We are also working in partnership this year, with the Crickhowell Arts group over the bank holiday weekend, which will be interesting to see how many visit. 

We have also a developing programme of other events  – which are on the one hand designed to bring in additional funding to ensure the hall is managed and maintained effectively without the need to increase hire charges substantially, but importantly on the other hand, is more about bringing the village and villagers together.  We have had several, well attended events in 2023 and the programme for 2024 has started well with the recent Murder Mystery Night which went down very well with a very positive feedback from those attending. 

Going forward, the Trustees need to manage and maintain the hall and ensure it does what it was intended for, and to ensure they are aware of the agreements and targets that are in place which are conditions of some of the larger grants obtained.  The Trustees need to do their best to increase the pool 



of volunteers and continue to provide a facility that meets the needs and wants of the community which it serves. 



**Glangrwyney Village Hall Glangrwyney, Crickhowell, NP8 1EF** 

## **Income and Expenditure - 2023** 

|**Fund Source**|**Fund Source**|**Fund Source**|**Fund Source**|**Fund Source**|**Totals**|**Totals**|
|---|---|---|---|---|---|---|
|**Not Restricted**|**Wales & West Grant Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme First**<br>**Grant**|**WCVA Grant**<br>**Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme - Second**<br>**Grant Fund**|**Total**|**Total 2022**|



|**INCOME**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Hall Activity Revenue**|||||||||
|||Regular Bookings|4462.50|0.00|0.00|0.00|0.00|4462.50|995.00|
|||Car Parking|96.20|0.00|0.00|0.00|0.00|96.20|117.00|
|||Hall Bookings - Irregular|2750.50|0.00|0.00|0.00|0.00|2750.50|1667.53|
|||Events Revenue|2141.87|0.00|0.00|0.00|0.00|2141.87|0.00|
||**Total Hall Activity Revenue**||**9451.07**|**0.00**|**0.00**|**0.00**|**0.00**|**9451.07**|**2779.53**|
|||||||||||
||**Other Income**|||||||||
|||Grants - Restricted Funds|0.00|2000.00|0.00|7886.86|50000.00|59886.86|186949.00|
|||Donations|705.00|0.00|0.00|0.00|0.00|705.00|1500.00|
|||Grants - Not Restricted Funds|0.00|0.00|0.00|0.00|0.00|0.00|1500.00|
||**Total Other Income**||**705.00**|**2000.00**|**0.00**|**7886.86**|**50000.00**|**60591.86**|**189949.00**|
|||||||||||
||**Finance Income**|||||||||
|||Finance Income|353.81|0.00|0.00|0.00|0.00|353.81|79.50|
||**Total Finance Income**||**353.81**|**0.00**|**0.00**|**0.00**|**0.00**|**353.81**|**79.50**|
|||||||||||
|**Total Income**|||**10509.88**|**2000.00**|**0.00**|**7886.86**|**50000.00**|**70396.74**|**192808.03**|
|||||||||||
|**Expenditure**||||||||||
|||||||||||
||**Cost of Sales**|||||||||
|||Event Costs and Supplies|1269.07|0.00|0.00|0.00|0.00|1269.07|350.69|
|||Stock movement - Bar stock|0.00|0.00|0.00|0.00|0.00|0.00|0.00|
||**Total Cost of Sales**||**1269.07**|**0.00**|**0.00**|**0.00**|**0.00**|**1269.07**|**350.69**|
|||||||||||
||**Utilities and Insurance**|||||||||
|||Insurance|2939.64|0.00|0.00|0.00|0.00|2939.64|1119.92|
|||Gas|1174.74|0.00|0.00|0.00|0.00|1174.74|297.27|
|||Electricity|495.59|0.00|0.00|0.00|0.00|495.59|380.49|
||**Total Utilities and Insurance**||**4609.97**|**0.00**|**0.00**|**0.00**|**0.00**|**4609.97**|**1797.68**|
|||||||||||
||**Communications**|||||||||
|||Telephone & Internet|462.00|0.00|0.00|0.00|0.00|462.00|381.48|
||**Total Communications**||**462.00**|**0.00**|**0.00**|**0.00**|**0.00**|**462.00**|**381.48**|





**Glangrwyney Village Hall Glangrwyney, Crickhowell, NP8 1EF** 

## **Income and Expenditure - 2023** 

||||**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||||**Fund Source**|||||**Totals**||
||||**Not Restricted**|**Wales & West Grant Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme First**<br>**Grant**|**WCVA Grant**<br>**Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme - Second**<br>**Grant Fund**|**Total**|**Total 2022**|
||**General Administration**|||||||||
|||Cleaning|786.87|0.00|0.00|0.00|0.00|786.87|224.44|
|||Maintenance|199.08|0.00|0.00|0.00|0.00|199.08|426.60|
|||Maintenance supplies|36.97|0.00|0.00|0.00|0.00|36.97|0.00|
|||IT and Website|716.63|0.00|0.00|0.00|0.00|716.63|371.90|
|||Printingand stationery|0.00|0.00|0.00|0.00|0.00|0.00|53.99|
||**Total General Administration**||**1739.55**|**0.00**|**0.00**|**0.00**|**0.00**|**1739.55**|**1076.93**|
|||||||||||
||**Licences & Subscriptions**|||||||||
|||TV license|159.00|0.00|0.00|0.00|0.00|159.00|159.00|
|||Lotteries license|36.67|0.00|0.00|0.00|0.00|36.67|10.00|
|||Entertainment licences|139.20|0.00|0.00|0.00|0.00|139.20|132.00|
||**Total Licences & Subscriptions**||**334.87**|**0.00**|**0.00**|**0.00**|**0.00**|**334.87**|**301.00**|
|||||||||||
||**Professional Fees**|||||||||
|||Consultancyfees|0.00|0.00|0.00|1482.00|975.00|2457.00|0.00|
|||Bookkeeping|906.50|0.00|0.00|0.00|0.00|906.50|400.00|
||**Total Professional Fees**||**906.50**|**0.00**|**0.00**|**1482.00**|**975.00**|**3363.50**|**400.00**|
|||||||||||
||**Community Facilities**<br>**Programme**|||||||||
|||BuildingWorks|480.00|0.00|0.00|37084.48|51460.00|89024.48|237085.74|
|||Legal fees|445.72|0.00|0.00|0.00|0.00|445.72|0.00|
|||PlanningFees|0.00|0.00|0.00|0.00|0.00|0.00|115.00|
|||Inspection Fees and Licences|0.00|0.00|0.00|0.00|0.00|0.00|414.00|
|||Architect Fees|409.50|0.00|0.00|0.00|0.00|409.50|6611.14|
|||Buildingwork on retention|0.00|0.00|-6434.94|0.00|0.00|-6434.94|5231.08|
|||AV Equipment|0.00|0.00|0.00|0.00|0.00|0.00|4236.25|
||**Total Community Facilities**<br>**Programme**||**1335.22**|**0.00**|**-6434.94**|**37084.48**|**51460.00**|**83444.76**|**253693.21**|
|||||||||||
||**Finance Costs**|||||||||
|||Bank charges|7.41|0.00|0.00|0.00|0.00|7.41|0.00|
||**Total Finance Costs**||**7.41**|**0.00**|**0.00**|**0.00**|**0.00**|**7.41**|**0.00**|
|||||||||||
|**Total Expenditure**|||**10664.59**|**0.00**|**-6434.94**|**38566.48**|**52435.00**|**95231.13**|**258000.99**|
|||||||||||
|**Net Income/Expenditure**|||**-154.71**|**2000.00**|**6434.94**|**-30679.62**|**-2435.00**|**-24834.39**|**-65192.96**|





**Glangrwyney Village Hall Glangrwyney, Crickhowell, NP8 1EF** 

## **Income and Expenditure - 2023** 

|**Fund Source**|**Fund Source**|**Fund Source**|**Fund Source**|**Fund Source**|**Totals**|**Totals**|
|---|---|---|---|---|---|---|
|**Not Restricted**|**Wales & West Grant Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme First**<br>**Grant**|**WCVA Grant**<br>**Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme - Second**<br>**Grant Fund**|**Total**|**Total 2022**|



|**INCOME**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Hall Activity Revenue**|||||||||
|||Regular Bookings|4462.50|0.00|0.00|0.00|0.00|4462.50|995.00|
|||Car Parking|96.20|0.00|0.00|0.00|0.00|96.20|117.00|
|||Hall Bookings - Irregular|2750.50|0.00|0.00|0.00|0.00|2750.50|1667.53|
|||Events Revenue|2141.87|0.00|0.00|0.00|0.00|2141.87|0.00|
||**Total Hall Activity Revenue**||**9451.07**|**0.00**|**0.00**|**0.00**|**0.00**|**9451.07**|**2779.53**|
|||||||||||
||**Other Income**|||||||||
|||Grants - Restricted Funds|0.00|2000.00|0.00|7886.86|50000.00|59886.86|186949.00|
|||Donations|705.00|0.00|0.00|0.00|0.00|705.00|1500.00|
|||Grants - Not Restricted Funds|0.00|0.00|0.00|0.00|0.00|0.00|1500.00|
||**Total Other Income**||**705.00**|**2000.00**|**0.00**|**7886.86**|**50000.00**|**60591.86**|**189949.00**|
|||||||||||
||**Finance Income**|||||||||
|||Finance Income|353.81|0.00|0.00|0.00|0.00|353.81|79.50|
||**Total Finance Income**||**353.81**|**0.00**|**0.00**|**0.00**|**0.00**|**353.81**|**79.50**|
|||||||||||
|**Total Income**|||**10509.88**|**2000.00**|**0.00**|**7886.86**|**50000.00**|**70396.74**|**192808.03**|
|||||||||||
|**Expenditure**||||||||||
|||||||||||
||**Cost of Sales**|||||||||
|||Event Costs and Supplies|1269.07|0.00|0.00|0.00|0.00|1269.07|350.69|
|||Stock movement - Bar stock|0.00|0.00|0.00|0.00|0.00|0.00|0.00|
||**Total Cost of Sales**||**1269.07**|**0.00**|**0.00**|**0.00**|**0.00**|**1269.07**|**350.69**|
|||||||||||
||**Utilities and Insurance**|||||||||
|||Insurance|2939.64|0.00|0.00|0.00|0.00|2939.64|1119.92|
|||Gas|1174.74|0.00|0.00|0.00|0.00|1174.74|297.27|
|||Electricity|495.59|0.00|0.00|0.00|0.00|495.59|380.49|
||**Total Utilities and Insurance**||**4609.97**|**0.00**|**0.00**|**0.00**|**0.00**|**4609.97**|**1797.68**|
|||||||||||
||**Communications**|||||||||
|||Telephone & Internet|462.00|0.00|0.00|0.00|0.00|462.00|381.48|
||**Total Communications**||**462.00**|**0.00**|**0.00**|**0.00**|**0.00**|**462.00**|**381.48**|





**Glangrwyney Village Hall Glangrwyney, Crickhowell, NP8 1EF** 

## **Income and Expenditure - 2023** 

||||**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|**Glangrwyney Village Hall**<br>**Glangrwyney, Crickhowell, NP8 1EF**<br>**Income and Expenditure- 2023**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||||**Fund Source**|||||**Totals**||
||||**Not Restricted**|**Wales & West Grant Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme First**<br>**Grant**|**WCVA Grant**<br>**Fund**|**Welsh Government -**<br>**Community Facilities**<br>**Programme - Second**<br>**Grant Fund**|**Total**|**Total 2022**|
||**General Administration**|||||||||
|||Cleaning|786.87|0.00|0.00|0.00|0.00|786.87|224.44|
|||Maintenance|199.08|0.00|0.00|0.00|0.00|199.08|426.60|
|||Maintenance supplies|36.97|0.00|0.00|0.00|0.00|36.97|0.00|
|||IT and Website|716.63|0.00|0.00|0.00|0.00|716.63|371.90|
|||Printingand stationery|0.00|0.00|0.00|0.00|0.00|0.00|53.99|
||**Total General Administration**||**1739.55**|**0.00**|**0.00**|**0.00**|**0.00**|**1739.55**|**1076.93**|
|||||||||||
||**Licences & Subscriptions**|||||||||
|||TV license|159.00|0.00|0.00|0.00|0.00|159.00|159.00|
|||Lotteries license|36.67|0.00|0.00|0.00|0.00|36.67|10.00|
|||Entertainment licences|139.20|0.00|0.00|0.00|0.00|139.20|132.00|
||**Total Licences & Subscriptions**||**334.87**|**0.00**|**0.00**|**0.00**|**0.00**|**334.87**|**301.00**|
|||||||||||
||**Professional Fees**|||||||||
|||Consultancyfees|0.00|0.00|0.00|1482.00|975.00|2457.00|0.00|
|||Bookkeeping|906.50|0.00|0.00|0.00|0.00|906.50|400.00|
||**Total Professional Fees**||**906.50**|**0.00**|**0.00**|**1482.00**|**975.00**|**3363.50**|**400.00**|
|||||||||||
||**Community Facilities**<br>**Programme**|||||||||
|||BuildingWorks|480.00|0.00|0.00|37084.48|51460.00|89024.48|237085.74|
|||Legal fees|445.72|0.00|0.00|0.00|0.00|445.72|0.00|
|||PlanningFees|0.00|0.00|0.00|0.00|0.00|0.00|115.00|
|||Inspection Fees and Licences|0.00|0.00|0.00|0.00|0.00|0.00|414.00|
|||Architect Fees|409.50|0.00|0.00|0.00|0.00|409.50|6611.14|
|||Buildingwork on retention|0.00|0.00|-6434.94|0.00|0.00|-6434.94|5231.08|
|||AV Equipment|0.00|0.00|0.00|0.00|0.00|0.00|4236.25|
||**Total Community Facilities**<br>**Programme**||**1335.22**|**0.00**|**-6434.94**|**37084.48**|**51460.00**|**83444.76**|**253693.21**|
|||||||||||
||**Finance Costs**|||||||||
|||Bank charges|7.41|0.00|0.00|0.00|0.00|7.41|0.00|
||**Total Finance Costs**||**7.41**|**0.00**|**0.00**|**0.00**|**0.00**|**7.41**|**0.00**|
|||||||||||
|**Total Expenditure**|||**10664.59**|**0.00**|**-6434.94**|**38566.48**|**52435.00**|**95231.13**|**258000.99**|
|||||||||||
|**Net Income/Expenditure**|||**-154.71**|**2000.00**|**6434.94**|**-30679.62**|**-2435.00**|**-24834.39**|**-65192.96**|