2025-03-31-accounts - Rhosneigr Village Hall

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RHOSNEIGR VILLAGE HALL

FINANCIAL STATEMENTS FOR THE YEAR ENDED

31 MARCH 2025

Charity Registration No. 523648

Rhosneigr Village Hall

Trustees D Browne S Webb P Webb P Gasson

Accountants Fraser Wood Limited Chartered Certified Accountants 2 Llys Onnen, Ffordd y Llyn, Parc Menai, Bangor, LL57 4DF Independent Examiner Gillian Wood FCCA

Rhosneigr Village Hall

Financial statements for the year ended 31 March 2025

Contents	Page
Trustees Report	4-7
Independent Examiner’s Report	8
Financial Review	9
Receipts and Payments account	10
Notes to the financial statements	11

Rhosneigr Village Hall

Trustees report

This report is prepared for the year ended 31 March 2025 The trustees who served during the year were:

D Browne (Chair)

S. Webb P Webb P Gasson

The organisation is a charity registered in England & Wales, registration number 523648

The charity is governed by means of its constitution and rules adopted 14 March 1959, amended 2012.

Trustees are appointed or reappointed annually at the Annual General Meeting.

The trustees oversee the day to day running of the club. The trustees seek the views of representatives of the regular user groups and volunteers in deciding the activities to be run. The trustees meet formally with the representatives on at least 5 occasions each year for reporting and for their input.

There is a child protection policy in place, and a data protection policy. All trustees give their time voluntarily and received no remuneration or other benefits.

Enquiries regarding Rhosneigr Village Hall should be addressed to the Secretary at the undernoted address:

Rhosneigr Village Hall High Street Rhosneigr LL64 5UX

Trustees report (continued)

Objects and Activities

The aim of the Rhosneigr Village Hall charity is to foster social cohesion and community spirit within the village and local area, without distinction of sex or of political, religious or other opinions. To this end the hall functions as a community hub and in particular for the use of meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving conditions of life for the inhabitants of the said area.

The entirely voluntary committee members regularly organise themed social events such as dances, supper evenings and film evenings etc. On a weekly basis coffee mornings, meetings, classes and leisure activities. The hall is also available for private bookings. Income for the running of the charity is obtained by way of grants and charges for the various classes and functions that take place.

We are grateful for the many hours other volunteers have spent helping out and encouraging usage of the hall and working with the trustees. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.

Reserves policy and risk management

Future activities of the charity are to be funded by future income and liquid assets currently held. The Charity is not bound by any financial commitments for which funds do not exist.

The trustees have reviewed the major risks to which the charity is exposed, and they are satisfied that the charity’s established systems mitigate those risks.

Trustees’ responsibilities

Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period and adequately distinguish any material special trust or other special fund of the charity. In preparing those financial statements the trustees are required to:

a. Select suitable accounting policies and apply them consistently
b. Make judgements that are reasonable and prudent
c. State whether the policies adopted are in accordance with the guidance issued by the Charity Commission and the accounting regulations and applicable accounting standards, subject to any material departures disclosed and explained in the financial statements.
d. Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
e. The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with applicable accounting standards and the regulations made under section 130 of the Charities Act 2011 as well as the charity’s governing document.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Achievements and Performance

Summary of the main achievements of the charity during the year 2024-2025

Year: Most classes continue to be well attended and new classes have been added reflecting a wider range of interests. The hall also hosted some of the Llanfaelog Community Council meetings.

Classes include:

Yoga Pilates Keep fit (including chair based) Nifty 60’s (Weight training exercise class for over 60’s) Women’s circle

Leisure activities:

Table tennis Carpet bowls Pickleball Bridge Quizzes

Other users:

Private hire Artisan market Afternoon Tea Senior friendship group WI meetings Dances Presentations Meet your MP

Autumn: Community meals. These two events take place in the Hall at lunch time and evening and are sponsored by the Oystercatcher (a local restaurant) who provide all the food and service.

Winter: The annual show is now back as a permanent feature.

Christmas lights. We had a large display outdoors and a Santa’s grotto where local children collected free presents whilst volunteers made mulled wine and provided mince pies and cake.

We successfully obtained a second grant for the hall to continue to function as a ‘Warm spaces’ facility enabling local people to meet and take part in conversation, games and watch TV on Tuesday lunchtime each week A light lunch was also served, free of charge. The idea being to provide a warm environment to help with the increased heating costs people were facing and help combat loneliness.

Expenditure

The running cost of the hall have increased dramatically in the last year mainly as a result of the 300% increase in electricity. However, we continue to improve and update the equipment to ensure that we are providing the right level of service to the community. This year we invested in replacement entrance doors and touch free taps with hot water supply in the toilets, both of which were partially funded by a grant.

Future plans

We are planning to run the ‘Warm spaces’ programme again as it was so well attended. The hall is now so well utilised it is becoming difficult to programme any more use but we are forging closer links with the local school to encourage them to make more use of spare capacity for things such as family film/games nights. We will purchase more games for our Playstation games machine.

We will be running the annual show, community meals and Christmas events again,

Public benefit

In deciding the activities that the Charity should undertake, the trustees have paid due regard to guidance issued by the Charity Commission.

The trustees declare that they have approved the trustees report above.

Signed on behalf of the Trustees

………………………………………..

Derek Malcolm Browne (Chair) 17/07/2025

Rhosneigr Village Hall

Independent examiner’s report to the trustees of Rhosneigr Village Hall

I report on the accounts of Rhosneigr Village Hall for the year ended 31 March 2025 which are set out on page 10.

Respective responsibilities of the Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the Charities Act;
Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act and
State whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts and no opinion is given as to whether the accounts present a ‘true and fair view’. My report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention

Which gives me reasonable cause to believe that in any material respect the requirements:
To keep accounting records in accordance with section 130 of the Charities Act and
To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act have not been met; or
To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Gillian Wood FCCA

17/07/2025

Fraser Wood Limited

Chartered Certified Accountants

2 Llys Onnen, Parc Menai, Bangor LL57 4DF

Rhosneigr Village Hall

Financial Review

The following reserves are held to cover expenditure and maintenance of the hall and are represented by:

Current account	£ 5,361.52
Deposit account	£ 18,942.63
Savings account	£ 60,416.28
Petty cash	£ 18.25

Total reserves £ 84,738.68

P Webb……………………………..

Treasurer

17/07/25

Rhosneigr Village Hall RecPt5 and payments account For the year ended 31 March 2025 2025 2024 Reteipts Donat¢on 92 Equipment Hire Fund Raising Grants Hall Hire Interest Sale of Cupbojrd other 20 6.237 11.S97 7.983 1.858 4.980 6.074 7.178 557 246 Total Receipts 33.176 19.055 Payments Accountants F¢e5 AdvertisinK ènd PR Cleaner I Carethker Disposables Electric entertainers Fees Equipment Insurance 264 611 650 1.290 873 4.568 210 3.789 1.420 1.370 379 5.66S 2,326 1.242 Postsge Repairs and Maintenance Stationery and Printlnq Telephone Charges Travel 15.091 117 42 359 358 Water Rates 165 384 Sundries 167 Total Payments 29.324 15.520 Net Receipts 3.852 3.535 io

Rhosneigr Village Hall

Notes for the financial statements for the year ended 31 March 2025

1 Basis of preparation

These financial statements have been prepared for the year ended 31 March 2025, the previous financial statements being for the year ended 31 March 2024.

The financial statements are prepared on a historical cost basis and in accordance with guidance issued by the Charity Commission.

The financial statements comply with the Charities Act.

2 Receipts and payments

As the charity’s gross income and expenditure are both less than £250,000 a Receipts and Payments Account is prepared. This is supplemented by details of cash funds held at the year end.

3 Taxation

The charity is exempt from tax on its charitable activities.