## **RHOSNEIGR VILLAGE HALL**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED**
## **31 MARCH 2021**
**Charity Registration No. 523648**
## **Rhosneigr Village Hall**
## Trustees
Chairman Derek Browne Treasurer Amanda Pearson Secretary S Gregg Vice Chair P Gasson K Simmons
Accountants Fraser Wood Limited Chartered Certified Accountants Victoria House Plas Llwyd Terrace Bangor Gwynedd LL57 1UB Independent Examiner Gillian Wood FCCA
## **Rhosneigr Village Hall**
## **Financial statements for the year ended 31 March 2021**
|**Contents**|**Page**|
|---|---|
|Trustees Report|1-4|
|Independent Examiner’s Report|5|
|Financial Review|6|
|Receipts and Payments account|7|
|Notes to the financial statements|8|
## **Rhosneigr Village Hall**
## **Trustees report**
This report is prepared for the year ended 31 March 2021
The trustees who served during the year were:
D Browne (Chair)
A Pearson
S Gregg P Gasson (Appointed 21/10/2020) K Simmons (Appointed 21/10/2020)
The organisation is a charity registered in England & Wales, registration number 523648
The charity is governed by means of its’ constitution and rules adopted 14 March 1959, amended 2012.
Trustees are appointed or reappointed annually at the Annual General Meeting held in April.
The trustees oversee the day to day running of the club. The trustees seek the views of representatives of the regular user groups and volunteers in deciding the activities to be run. The trustees meet formally with the representatives on at least 5 occasions each year for reporting and for their input.
There is a child protection policy in place, and a data protection policy.
All trustees give their time voluntarily and received no remuneration or other benefits.
Enquiries regarding Rhosneigr Village Hall should be addressed to the Secretary at the undernoted address:
Rhosneigr Village Hall High Street Rhosneigr LL64 5UX
**1**
## **Rhosneigr Village Hall**
## **Trustees report (continued)**
## _**Objects and Activities**_
The aim of the Rhosneigr Village Hall charity is to foster social cohesion and community spirit within the village and local area, without distinction of sex or of political, religious or other opinions. To this end the hall functions as a community hub and in particular for the use of meetings, lectures and classes, and for other forms of recreation and leisuretime occupation, with the object of improving conditions of life for the inhabitants of the said area.
The entirely voluntary committee members regularly organise themed social events such as dances, supper evenings and film evenings etc. On a weekly basis coffee mornings, classes and leisure activities. The hall is also available for private bookings. Income for the running of the charity is obtained by way of grants and charges for the various classes and functions that take place.
We are grateful for the many hours volunteers have spent helping out and encouraging usage of the hall and working with the trustees. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
## _**Reserves policy and risk management**_
Future activities of the charity are to be funded by future income and liquid assets currently held. The Charity is not bound by any financial commitments for which funds do not exist.
The trustees have reviewed the major risks to which the charity is exposed and they are satisfied that the charity’s established systems mitigate those risks.
## _**Trustees responsibilities**_
Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period and adequately distinguish any material special trust or other special fund of the charity. In preparing those financial statements the trustees are required to:
- a. Select suitable accounting policies and apply them consistently
- b. Make judgements that are reasonable and prudent
- c. State whether the policies adopted are in accordance with the guidance issued by the Charity Commission and the accounting regulations and applicable accounting standards, subject to any material departures disclosed and explained in the financial statements.
- d. Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
- e. The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with applicable accounting standards and the regulations made under section 130 of the Charities Act 2011 as well as the charity’s governing document.
**2**
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
## _**Achievements and Performance**_
## _**Summary of the main achievements of the charity during the year**_
Year: Most classes continue to be well attended in the times that we have been able to operate.
Classes include: Yoga Pilates keep fit
Leisure activities: Table tennis Carpet bowls
Other users: Private hire
Autumn: Community meals. Normally these take place in the hall but because of the Covid-19 reglations they were prepared centrally and distributed by volunteers
Winter: Christmas lights. We had a larger display outdoors this year to make up for the lack of being able to hold an indoor event.
Overall the trustees achieved full use of the Covid-19 grants available and introduced a safety regime to safeguard our users and prepare us for emerging from the lockdown.
## _**Future plans**_
We are planning to encourage more people back to using the hall with changes to how we operate to ensure the safest working practices we can.
It is planned to introduce more sport/leisure activities for the senior residents such as pickle ball.
This year we are going to make some alterations to the hall to enable it to be used as an exhibition and art destination.
These investments are possible as we have been able to use the grants we received to plan for the 'changed normal'.
**3**
**Rhosneigr Village Hall**
## **Trustees report (continued)**
## _**Public benefit**_
In deciding the activities that the Charity should undertake, the trustees have paid due regard to guidance issued by the Charity Commission.
The trustees declare that they have approved the trustees report above.
## _**Signed on behalf of the Trustees**_
………………………………………..
Derek Malcolm Browne (Chair) 28[th] July 2021
**4**
## **Rhosneigr Village Hall**
## **Independent examiner’s report to the trustees of Rhosneigr Village Hall**
I report on the accounts of Rhosneigr Village Hall for the year ended 31 March 2021 which are set out on page 8.
## _Respective responsibilities of the Trustees and Examiner_
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act;
- Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act and
- State whether particular matters have come to my attention.
## _Basis of independent examiner’s report_
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts and no opinion is given as to whether the accounts present a ‘true and fair view’. My report is limited to those matters set out in the statement below.
## _Independent examiner’s statement_
In connection with my examination, no matter has come to my attention
1. Which gives me reasonable cause to believe that in any material respect the requirements:
- To keep accounting records in accordance with section 130 of the Charities Act and
- To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Gillian Wood FCCA 28[th] July 2021
Fraser Wood Limited Chartered Certified Accountants
Victoria House, Plas Llwyd Terrace, Bangor LL57 1UB
**5**
## **Rhosneigr Village Hall**
## **Financial Review**
Due to Covid-19 restrictions and lockdowns during the twelve months to 31[st] March 2021, Rhosneigr Village Hall has had to rely mainly on council grants for income. We have been fortunate to receive grants of £10,000 in May, £1,000 in November, £3,000 in January and February, and £4,000 in March, making a total of £21,000 in Covid grants. Along with a re-start grant of £450 and the annual grant of £3600 received in March, the total grants received during the year amounts to £25,050.
During the months that we were able to open, only a few of the regular classes and usual fund raising activities were able to return, and there was just one private hirer, but fund raising activities raised £374.20, hall hire £831 and advertising space £121. Along with interest of £262.17 from the savings account and £24.04 interest from the deposit account, the total income for the year came to £26,662.41.
Expenditure for the year totalled £14,653.50. Spending on equipment came to £1,040.93 which included £101.83 for surveillance cameras, a new sideboard for the lounge area to house the printer etc. costing £330, hand sanitizer dispensers at £83.97 and new Christmas lights to brighten up the village during a dreary lockdown Christmas costing £316.40. Spending on repairs and maintenance totalled £8,990.88 and included £7,750.00 on a new kitchen and £501.50 on electrical work. Electricity charges totalled £1,036.21, water rates £451, cleaner/caretaker £593, wi-fi £388.80 and insurance £1,112.66. The trustees were each given £100 towards expenses incurred.
The following reserves are held to cover expenditure and maintenance of the hall and are represented by:
|The following reserves
represented by:|are held to cove|
|---|---|
||P£|
|Current account|28,101.61|
|Deposit account|18,533.28|
|Savings account|36,676.86|
|Petty cash|26.22|
|Officers float|200.00|
|**Total reserves**|**83,537.97**|
## **Treasurer**
**6**
## **Rhosneigr Village Hall**
## **Receipts and payments account**
For the year ended 31 March 2021
|**Receipts**
Donation
-
Fund Raising
374
Grants
25,050
Hall Hire
831
Holding Fees
-
Interest
286
Other
121
**Total Receipts**
**Payments**
Accountants fees
100
Advertising and PR
251
Cleaner / Caretaker
593
Disposables
66
Electric
1,036
Equipment
1,041
Insurance
1,113
Kitchen Sundries
-
Postage
4
Repairs and maintenance
8,991
Stationery and printing
13
Telephone Charges
389
Travel
500
Water Rates
451
Sundries
105
**Total payment**
**Net receipts/(payments)**|2021
2020
£
£
16,018
5,649
3,600
6,448
-
360
26,662
32,075
-
624
5,820
551
2,736
2,446
1,187
38
2
9,849
39
329
500
583
-
14,653
24,704
12,009
7,371|
|---|---|
**7**
## **Rhosneigr Village Hall**
## **Notes for the financial statements for the year ended 31 March 2021**
- _1 Basis of preparation_
These financial statements have been prepared for the year ended 31 March 2021, the previous financial statements being for the year ended 31 March 2020.
The financial statements are prepared on a historical cost basis and in accordance with guidance issued by the Charity Commission.
The financial statements comply with the Charities Act.
- _2 Receipts and payments_
As the charity’s gross income and expenditure are both less than £250,000 a Receipts and Payments Account is prepared. This is supplemented by details of cash funds held at the year end.
- _3 Taxation_
The charity is exempt from tax on its charitable activities.
**8**