DENBY DALE VILLAGE HALL
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
Registered Charity Number 523577
DENBY DALE VILLAGE HALL
Contents
| Page | |
|---|---|
| Report of the Trustees | 1 - 3 |
| Independent Examiner’s Report | 4 - 5 |
| Statement of Financial Activities | 6 - 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 - 11 |
DENBY DALE VILLAGE HALL
Report of the Trustees for the Year Ended 31 December 2023
The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 December 2023.
Reference and Administrative Details
Registered Charity Number
523577
Principal Address
297 Wakefield Road Denby Dale Huddersfield HD8 8RX
Trustees
The Charity Trustees during the year to 31 December 2023 were:
M Eastwood S A Robinson (Resigned 28[th] June 2023) G Morris A Thompson (Resigned 18[th] December 2023)
Independent Examiner
Elementary Accountancy Services Ltd 36 Dearne Hall Lane Baurgh Green Barnsley S75 1FX
Bankers
HSBC plc 5 Market Hill Barnsley South Yorkshire S70 2PY
Insurance Brokers
G.J. Sladdin & Company Ltd 17 Clare Road Halifax HX1 2HZ
Accountants
Highdale Accounting Ltd 217 Barnsley Road Denby Dale Huddersfield HD8 8TS
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DENBY DALE VILLAGE HALL
Report of the Trustees for the Year Ended 31 December 2023
Structure, Governance and Management
Governing Document
The Denby Dale Village Hall Trust is constituted by Deed of Trust and is a registered Charity. The governing document is a declaration of trust dated 3 June 1964 and trust deed dated 20 May 1971. The trustees are responsible for management of the charity.
Recruitment and Appointment of Trustees
Trustees are appointed for an indefinite term and are recruited from members of the local community who wish to become involved in the charity’s management. They are appointed according to the Trustees’ Constitution and their appointment will follow Trust Law.
Trustees Induction and Training
Any new Trustees are invited to meet the Trustees and briefed on their role. The Trustees’ main responsibility is to make sure the Constitution is followed and ensure that the Charity’s main asset, its building, is properly maintained, insured and otherwise preserved. The Trustees hold meetings on an ad-hoc basis.
Organisational Structure
Trustees are appointed and regular meetings are held in accordance with the Constitution. A special meeting may be summoned at any time by the Trustees as outlined in the Constitution. The Trustees normally hold a joint Annual General Meeting. The day to day management of the Charity is vested in a management structure comprised of a Village Hall Committee and a paid employee.
Risk Management
The Trustees have a risk management strategy which comprises a review of the major risks to which the Charity is exposed. Where appropriate systems or procedures have been established to mitigate the risks the Charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions. Procedures are in place to ensure compliance with health and safety of all visitors to the Charity.
Objectives and Activities
Objectives and Aims
The objective of the Charity is to provide a Village Hall for Denby Dale and the neighbourhood without distinction of sex, political, religious or other opinions and, in particular, for use for meetings, lectures, classes and other forms of recreational and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
Significant Activities
The significant activities of the charity are:
Rental of the premises to local organisations Hire of rooms to local individuals for functions and other activities
Provision of a public bar to raise funds for ongoing repairs and maintenance of the building
The Charity works closely with other local organisations to fulfil its objectives of providing services for the community.
The Charity provides office spaces and a function hall, which are available seven days a week and are in regular use by organisations and members of the local community.
2
DENBY DALE VILLAGE HALL
Report of the Trustees for the Year Ended 31 December 2023
Achievement and Performance
Charitable Activities
The Charity has continued to rent the premises to the local community during the year. The Charity has taken on extensive refurbishment works to maintain the future of the building and also to increase rental ability for the various spaces available within the building.
Financial Review
The first floor rooms and additional storage space on the second floor continue to be let successfully for another year. The hall bookings continue to be a steady and reliable source of income having secured regular weekday group users and proving to be very popular and almost fully booked on weekends for private events.
Reserves Policy
The Trustees have examined the Charity’s requirements in light of the main risks to the organisation. It has established a policy where the unrestricted funds not committed or invested in tangible fixed assets held by the Charity should be at least three months of the expenditure. Budgeted expenditure will remain in line with last years target and therefore remains at £20,000. The reserves are needed to meet the working capital requirements of the Charity and the Trustees are confident the Charity will continue to meet the capital and maintenance requirements. The actual free reserves at 31 December 2023 were £25,939.
Financial Activity
The Charity has a profit of £26,134 this year, due to the success of rental, hall and bar income. Repairs are substantially less than last year but our wages costs in turn have increased. Overall expenditure has reduced by £8,966 and income from activities has increased by £61,502.
Investment Policy
Aside from retaining a prudent amount in reserves as requested by the Trustees, most of the charity’s funds are to be spent in the short term so there are no funds for long term investment. Previously, the Trustees have invested surplus funds in a high interest National Savings account.
Future Developments
Assessment of refurbishment and upgrading of the Village Hall is ongoing.
The aim of the charity is to secure the future of the valuable community asset for all the residents of Denby Dale.
Appointment of New Trustees
Just after the year end, on the 18[th] January 2024 two new trustees were appointed stating D Ibbotson and D Toulcher.
Signed on Behalf of the Board
G Morris ( Trustee)
Date……………………………….
3
DENBY DALE VILLAGE HALL
Independent Examiner's Report to the Trustees of Denby Dale Village Hall for the Year Ended 31 December 2023
I report on the accounts for the year ended 31 December 2023, which are set out on pages 6 to 8
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently:
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Observe the methods and principles in the Charities SORP (FRS 102):
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Make judgements and estimates that are reasonable and prudent:
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements:
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The charity’s trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (“The Charities Act”) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under Section 145 of the Charities Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act); and
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to state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
4
DENBY DALE VILLAGE HALL
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sophie Hirst Elementary Accountancy Services Ltd 36 Dearne Hall Lane Baurgh Green Barnsley S75 1FX
Date…………………………
5
DENBY DALE VILLAGE HALL
Statement of Financial Activities For the Year Ended 31 December 2023
| INCOMING RESOURCES Incoming resources from generated funds Voluntary income Donations Grant income (Restricted) Grant income (Unrestricted) Incoming resources from charitable activities Rent Room hire Bar sales Functions Other incoming resources Bank interest received Covenant income Total incoming resources RESOURCES EXPENDED (Unrestricted) Raising funds Opening stock Bar consumables Bar wages Employers pension contributions Function costs Closing Stock Charitable activities Light and heat Cleaning Repairs and maintenance Repairs and maintenance (restricted) Equipment hire Management fees Professional fees Insurance Rates and water rates Telephone Printing, postage and stationery Advertising Licenses Subscriptions Accountancy Depreciation Bank charges |
2023 £ £ 9,514 - - 16,996 39,669 61,969 - 118,634 209 - 128,357 1,140 30,678 21,876 178 2,824 (4,805) 4,821 9,463 11,046 - 730 8,646 575 1,289 1,734 2,150 111 525 470 239 3,697 4,408 1,868 103,663 |
2022 £ £ 11,674 15,995 2,667 3,727 29,808 22,797 800 57,132 31 - 87,499 - 12,779 4,860 - 1,617 (1,140) 3,752 7,352 47,666 15,995 280 5,328 325 1,220 2,846 590 128 224 327 147 1,932 4,108 723 111,059 |
||
|---|---|---|---|---|
The notes on pages 9 to 11 form part of these financial statements
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DENBY DALE VILLAGE HALL
| Other resources expended Donations Total resources expended NET income/(expenditure) Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
- 103,663 24,694 1,018,321 1,043,015 |
- |
|---|---|---|
| 111,059 | ||
| (23,560) 1,041,881 |
||
| 1,018,321 |
The notes on pages 9 to 11 form part of these financial statements
7
DENBY DALE VILLAGE HALL
Balance Sheet at 31 December 2023
| Notes Fixed assets Tangible assets 2 Current assets Debtors 3 Cash at bank and in hand 4 Creditors: Amounts falling due within one year 5 Net current assets Total assets less current liabilities Net assets Funds Unrestricted funds |
2023 £ 9,990 30,280 40,270 (14,660) |
£ 1,017,405 25,610 1,043,015 1,043,015 1,043,015 |
2022 £ £ 1,018,710 2,508 15,527 18,035 (18,424) (389) 1,018,321 1,018,321 1,018,321 |
2022 £ £ 1,018,710 2,508 15,527 18,035 (18,424) (389) 1,018,321 1,018,321 1,018,321 |
|---|---|---|---|---|
| 1,018,321 | ||||
| 1,018,321 |
The financial statements were approved by the board of Trustees and signed on its behalf by:
G Morris ( Trustee) Date………………………..
The notes on pages 9 to 11 form part of these financial statements
8
DENBY DALE VILLAGE HALL
Notes to the Financial Statements for the Year Ended 31 December 2023
1 ACCOUNTING POLICIES
Accounting convention
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
Incoming resources
All incoming resources are included when the Charity becomes entitled to the resources and the monetary value can be measured with sufficient reliability.
Donations
Donations are only included when the general income recognition criteria are met.
Liability recognition
Liabilities are recognised when it is more likely than not there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
Tangible fixed assets
All fixed assets are valued at cost less depreciation.
Depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Freehold property - not depreciated Building improvements - 2.5% straight line Equipment - 25% reducing balance Fixtures and fittings - 15% reducing balance
Debtors
Debtors are measured on initial recognition on settlement amount, after any trade discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received.
Stocks
Inventories are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Basic Financial instruments
The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS 102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS 102 SORP.
Funds Unrestricted
Unrestricted funds are those funds available to further the fund’s charitable objectives at the discretion of the trustees.
Taxation
The Charity is exempt from tax on its charitable activities.
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DENBY DALE VILLAGE HALL
Going Concern
Under the going concern basis of accounting, the financial statements are prepared on the assumption that the charity is a going concern and will continue its operations for the foreseeable future.
2 TANGIBLE FIXED ASSETS
| Building Improve- Fixtures and Freehold ments Equipment Fittings Total Cost At 1 January 2023 950,000 88,057 24,060 65,679 1,127,796 Additions - - - 3,103 3,103 Disposals - - - - - At 31 December 2023 950,000 88,057 24,060 68,782 1,130,899 Depreciation At 1 January 2023 - 33,131 23,965 51,990 109,086 Charge for year - 2,203 23 2,182 4,408 On disposals - - - - - At 31 December 2023 - 35,334 23,988 54,172 113,493 Net Book Values At 31 December 2023 950,000 52,723 72 14,610 1,017,405 At 31 December 2022 950,000 54,926 95 13,689 1,018,710 3 DEBTORS 2023 2022 £ £ Trade debtors 4,792 1,153 Prepayments Stock Other debtors Tax and social security 393 4805 - - 215 1,140 - - 9,990 2,508 4 CASH AT BANK AND IN HAND 2023 2022 £ £ Cash and current account 4,341 780 Deposit account 25,939 14,747 30,280 15,527 |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 65,679 1,127,796 - - - 3,103 3,103 - - - - - |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 65,679 1,127,796 - - - 3,103 3,103 - - - - - |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 65,679 1,127,796 - - - 3,103 3,103 - - - - - |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 65,679 1,127,796 - - - 3,103 3,103 - - - - - |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 65,679 1,127,796 - - - 3,103 3,103 - - - - - |
|---|---|---|---|---|---|
| 950,000 88,057 |
24,060 | 68,782 1,130,899 |
|||
| - 33,131 - 2,203 - - |
23,965 23 - |
51,990 109,086 2,182 4,408 - - |
|||
| - 35,334 |
23,988 | 54,172 113,493 |
|||
| 950,000 52,723 |
72 | 14,610 1,017,405 |
|||
| 950,000 54,926 |
95 | 13,689 1,018,710 |
|||
| 2023 £ 4,792 393 4805 - - 9,990 2023 £ 4,341 25,939 30,280 |
2022 £ 1,153 215 1,140 - - 2,508 2022 £ 780 14,747 15,527 |
| 5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Trade creditors 2,411 Accruals and deferred income 10,460 Tax and social security 1,789 14,660 |
2022 £ 8,540 9,574 310 18,424 |
|---|---|
10
DENBY DALE VILLAGE HALL
Notes to the Financial Statements for the Year Ended 31 December 2023
6 TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Trustees’ expenses
During the year to 31 December 2023 there were small repair expenses in relation to the refurbishment of the pie hall and stock purchases that were reimbursed to various members of the committee.
7 RELATED PARTY TRANSACTIONS
The charity was associated with the Pie Hall Social Club Limited, a company registered under the Industrial & Provident Societies Act 1965 and the Friendly and Industrial and Provident Societies Act 1968.
The charity is ultimately controlled by its trustees. No individual has overall control.
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