## **DENBY DALE VILLAGE HALL**
## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
**Registered Charity Number 523577**
## **DENBY DALE VILLAGE HALL**
## **Contents**
||**Page**|
|---|---|
|Report of the Trustees|1 - 3|
|Independent Examiner’s Report|4 - 5|
|Statement of Financial Activities|6 - 7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 - 11|
**DENBY DALE VILLAGE HALL**
## **Report of the Trustees for the Year Ended 31 December 2022**
The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 December 2022.
## **Reference and Administrative Details**
**Registered Charity Number** 523577
## **Principal Address**
297 Wakefield Road Denby Dale Huddersfield HD8 8RX
## **Trustees**
The Charity Trustees during the year to 31 December 2022 were: M Eastwood S A Robinson G Morris A Thompson
## **Independent Examiner**
Elementary Accountancy Services Ltd 36 Dearne Hall Lane Baurgh Green Barnsley S75 1FX
## **Bankers**
HSBC plc 5 Market Hill Barnsley South Yorkshire S70 2PY
## **Insurance Brokers**
Ladbrook Insurance 5A County House Waterside Business Park Rotherham Road Dinnington Sheffield S25 3QA
## **Accountants**
Highdale Accounting Ltd 217 Barnsley Road Denby Dale Huddersfield HD8 8TS
1
**DENBY DALE VILLAGE HALL**
## **Report of the Trustees for the Year Ended 31 December 2022**
## **Structure, Governance and Management**
## **Governing Document**
The Denby Dale Village Hall Trust is constituted by Deed of Trust and is a registered Charity. The governing document is a declaration of trust dated 3 June 1964 and trust deed dated 20 May 1971. The trustees are responsible for management of the charity.
## **Recruitment and Appointment of Trustees**
Trustees are appointed for an indefinite term and are recruited from members of the local community who wish to become involved in the charity’s management. They are appointed according to the Trustees’ Constitution and their appointment will follow Trust Law.
## **Trustees Induction and Training**
Any new Trustees are invited to meet the Trustees and briefed on their role. The Trustees’ main responsibility is to make sure the Constitution is followed and ensure that the Charity’s main asset, its building, is properly maintained, insured and otherwise preserved. The Trustees hold meetings on an ad-hoc basis.
## **Organisational Structure**
Trustees are appointed and regular meetings are held in accordance with the Constitution. A special meeting may be summoned at any time by the Trustees as outlined in the Constitution. The Trustees normally hold a joint Annual General Meeting. The day to day management of the Charity is vested in a management structure comprised of a Village Hall Committee and a paid employee.
## **Risk Management**
The Trustees have a risk management strategy which comprises a review of the major risks to which the Charity is exposed. Where appropriate systems or procedures have been established to mitigate the risks the Charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions. Procedures are in place to ensure compliance with health and safety of all visitors to the Charity.
## **Objectives and Activities**
## **Objectives and Aims**
The objective of the Charity is to provide a Village Hall for Denby Dale and the neighbourhood without distinction of sex, political, religious or other opinions and, in particular, for use for meetings, lectures, classes and other forms of recreational and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
## **Significant Activities**
The significant activities of the charity are: Rental of the premises to local organisations Hire of rooms to local individuals for functions and other activities
The Charity works closely with other local organisations to fulfil its objectives of providing services for the community.
The Charity provides two meeting rooms and a function hall, which are available seven days a week and are in regular use by organisations and members of the local community.
2
**DENBY DALE VILLAGE HALL**
## **Report of the Trustees for the Year Ended 31 December 2022**
## **Achievement and Performance**
## **Charitable Activities**
The Charity has continued to rent the premises to the local community during the year. The Charity has taken on extensive refurbishment works to maintain the future of the building and also to increase rental ability for the various spaces available within the building.
## **Financial Review**
The Charity was in receipt of numerous Grants totaling £18,662.38. £2,667 was received from Kirklees Council in relation to the hospitality and leisure covid grant. £9,995.38 from Denby Dale Parish Council, in relation to energy efficiency improvements. £1,000 from One Community Fund, in relation to fire doors and £5,000 from Huddersfield Common Good Trust in relation to CCTV and fire alarm. The first floor rooms have been successfully turned into individual office spaces with an additional storage space on the second floor. All these spaces have now been rented out to three separate users, which commenced in November 2022.
## **Reserves Policy**
The Trustees have examined the Charity’s requirements in light of the main risks to the organisation. It has established a policy where the unrestricted funds not committed or invested in tangible fixed assets held by the Charity should be at least three months of the expenditure. Budgeted expenditure has increased this year due to bar stock and staff wages and therefore the target is £20,000. The reserves are needed to meet the working capital requirements of the Charity and the Trustees are confident the Charity will continue to meet the capital and maintenance requirements. The actual free reserves at 31 December 2022 were £14,747.
## **Financial Activity**
The Charity has a loss of £24,700 this year, due to the extensive repair costs.
## **Investment Policy**
Aside from retaining a prudent amount in reserves as requested by the Trustees, most of the charity’s funds are to be spent in the short term so there are no funds for long term investment. Previously, the Trustees have invested surplus funds in a high interest National Savings account.
## **Future Developments**
Ongoing assessment of refurbishment and upgrading of the Village Hall is underway as funds will allow to provide improved rooms and facilities for hire.
The aim of the charity is to secure the future of the valuable community asset for all the residents of Denby Dale.
## **Signed on Behalf of the Board**
A Thompson ( Treasurer)
Date……………………………….
3
**DENBY DALE VILLAGE HALL**
## **Independent Examiner's Report to the Trustees of Denby Dale Village Hall for the Year Ended 31 December 2022**
I report on the accounts for the year ended 31 December 2022, which are set out on pages 6 to 8
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently:
- Observe the methods and principles in the Charities SORP (FRS 102):
- Make judgements and estimates that are reasonable and prudent:
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements:
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The charity’s trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (“The Charities Act”) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under Section 145 of the Charities Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
4
**DENBY DALE VILLAGE HALL**
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sophie Hirst Elementary Accountancy Services Ltd 36 Dearne Hall Lane Baurgh Green Barnsley S75 1FX
Date…………………………
5
## **DENBY DALE VILLAGE HALL**
## **Statement of Financial Activities For the Year Ended 31 December 2022**
|**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
Donations
Grant income (Restricted)
Grant income (Unrestricted)
**Incoming resources from charitable activities**
Rent
Room hire
Fund raising
Bar sales
Functions
Table tennis
**Other incoming resources**
Bank interest received
Covenant income
**Total incoming resources**
**RESOURCES EXPENDED (Unrestricted)**
**Raising funds**
Bar consumables
Bar wages
Function costs
Closing Stock
**Charitable activities**
Light and heat
Cleaning
Repairs and maintenance
Repairs and maintenance (restricted)
Equipment hire
Management fees
Professional fees
Insurance
Rates and water rates
Telephone
Printing, postage and stationery
Advertising
Licenses
Subscriptions
Accountancy
Depreciation
Other costs
Bank charges||**2022**
**£**
**£**
11,674
15,995
2,667
3,727
29,808
-
22,797
800
-
57,132
31
-
87,499
12,779
4,860
1,617
(1,140)
-
3,752
7,352
47,666
15,995
280
5,328
325
1,220
2,846
590
128
224
327
147
1,932
4,108
-
723|**2021**
**£**
**£**
1,685
20,000
19,789
2,967
13,843
-
-
1,095
-
17,905
2
-
59,381
-
-
448
-
-
4,009
1,474
16,745
20,000
-
2,161
35
1,599
3,416
567
-
214
651
110
1,588
3,040
102
238|
|---|---|---|---|
The notes on pages 9 to 11 form part of these financial statements
6
## **DENBY DALE VILLAGE HALL**
|**Other resources expended**
Donations
**Total resources expended**
**NET income/(expenditure)**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|111,059
-
111,059
(23,560)
1,041,881
1,018,321|56,397
-|
|---|---|---|
|||56,397|
|||
2,984|
|||
1,038,897
1,041,881|
The notes on pages 9 to 11 form part of these financial statements
7
**DENBY DALE VILLAGE HALL**
## **Balance Sheet at 31 December 2022**
|**Notes**
**Fixed assets**
Tangible assets
2
**Current assets**
Debtors
3
Cash at bank and in hand
4
**Creditors: Amounts falling due within one**
**year**
5
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**Funds**
Unrestricted funds|**2022**
**£**
2,508
15,527
18,035
(18,424)|**£**
1,018,710
(389)
1,018,321
1,018,321
1,018,321|**2021**
**£**
**£**
1,016,438
13,283
21,095
34,378
(8,935)
25,443
1,041,881
1,041,881
1,041,881|**2021**
**£**
**£**
1,016,438
13,283
21,095
34,378
(8,935)
25,443
1,041,881
1,041,881
1,041,881|
|---|---|---|---|---|
||||34,378
(8,935)||
||||||
|||||1,041,881
1,041,881
1,041,881|
The financial statements were approved by the board of Trustees and signed on its behalf by:
A Thompson ( Treasurer)
Date………………………..
The notes on pages 9 to 11 form part of these financial statements
8
**DENBY DALE VILLAGE HALL**
## **Notes to the Financial Statements for the Year Ended 31 December 2022**
## **1 ACCOUNTING POLICIES**
## **Accounting convention**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
## **Incoming resources**
All incoming resources are included when the Charity becomes entitled to the resources and the monetary value can be measured with sufficient reliability.
## **Donations**
Donations are only included when the general income recognition criteria are met.
## **Liability recognition**
Liabilities are recognised when it is more likely than not there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
## **Creditors**
The charity has creditors which are measured at settlement amounts less any trade discounts.
## **Tangible fixed assets**
All fixed assets are valued at cost less depreciation.
## **Depreciation**
|**Depreciation**|**Depreciation**||
|---|---|---|
|Depreciation is provided at the following||annual rates in order to write off each asset over its estimated|
|useful life:|||
|Freehold property|-|not depreciated|
|Building improvements|-|2.5% straight line|
|Equipment|-|25% reducing balance|
|Fixtures and fittings|-|15% reducing balance|
## **Debtors**
Debtors are measured on initial recognition on settlement amount, after any trade discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received.
## **Stocks**
Inventories are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Basic Financial instruments**
The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS 102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS 102 SORP.
## **Funds Unrestricted**
## **funds**
Unrestricted funds are those funds available to further the fund’s charitable objectives at the discretion of the trustees.
## **Taxation**
The Charity is exempt from tax on its charitable activities.
9
## **DENBY DALE VILLAGE HALL**
## **Going Concern**
Under the going concern basis of accounting, the financial statements are prepared on the assumption that the charity is a going concern and will continue its operations for the foreseeable future.
## **2 TANGIBLE FIXED ASSETS**
|**Building**
**Improve-**
**Fixtures and**
**Freehold**
**ments**
**Equipment**
**Fittings**
**Total**
**Cost**
At 1 January 2022
950,000
88,057
24,060
59,298
1,121,415
Additions
-
-
-
6,381
6,381
Disposals
-
-
-
-
-
**At 31 December 2022**
950,000
88,057
24,060
65,679
1,127,796
**Depreciation**
At 1 January 2022
-
30,930
23,933
50,114
104,977
Charge for year
-
2,201
32
1,876
4,109
On disposals
-
-
-
-
-
**At 31 December 2022**
-
33,131
23,965
51,990
109,086
**Net Book Values**
**At 31 December 2022**
950,000
54,926
95
13,689
1,018,710
**At 31 December 2021**
950,000
57,127
127
9,184
1,016,438
**3**
**DEBTORS**
**2022**
**2021**
**£**
**£**
Trade debtors
1,153
10,640
Prepayments
Stock
Other debtors
Tax and social security
215
1,140
-
-
822
-
1,466
355
2,508
13,283
**4**
**CASH AT BANK AND IN HAND**
**2022**
**2021**
**£**
**£**
Cash and current account
780
1,094
Deposit account
14,747
20,001
15,527
21,095
**5**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**2022**
**2021**
**£**
**£**
Trade creditors
8,540
7,903
Accruals and deferred income
9,574
1,032
Tax and social security
310
-
18,424
8,935|**Building**
**Improve-**
**Fixtures and**
**Freehold**
**ments**
**Equipment**
**Fittings**
**Total**
950,000
88,057
24,060
59,298
1,121,415
-
-
-
6,381
6,381
-
-
-
-
-|**Building**
**Improve-**
**Fixtures and**
**Freehold**
**ments**
**Equipment**
**Fittings**
**Total**
950,000
88,057
24,060
59,298
1,121,415
-
-
-
6,381
6,381
-
-
-
-
-|**Building**
**Improve-**
**Fixtures and**
**Freehold**
**ments**
**Equipment**
**Fittings**
**Total**
950,000
88,057
24,060
59,298
1,121,415
-
-
-
6,381
6,381
-
-
-
-
-|**Building**
**Improve-**
**Fixtures and**
**Freehold**
**ments**
**Equipment**
**Fittings**
**Total**
950,000
88,057
24,060
59,298
1,121,415
-
-
-
6,381
6,381
-
-
-
-
-|
|---|---|---|---|---|
||950,000
88,057||24,060|65,679
1,127,796|
||-
30,930
-
2,201
-
-||23,933
32
-|50,114
104,977
1,876
4,109
-
-|
||-
33,131||23,965|51,990
109,086|
||||||
||950,000
54,926||95|13,689
1,018,710|
||||||
||950,000
57,127||127|9,184
1,016,438|
|||||**2021**
**£**
10,640
822
-
1,466
355
13,283
**2021**
**£**
1,094
20,001
21,095
**2021**
**£**
7,903
1,032
-
8,935|
|||||
|
10
**DENBY DALE VILLAGE HALL**
## **Notes to the Financial Statements for the Year Ended 31 December 2022**
## **6 TRUSTEES’ REMUNERATION AND BENEFITS**
There were no trustees’ remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
## **Trustees’ expenses**
During the year to 31 December 2022 there were small repair expenses in relation to the refurbishment of the pie hall that were reimbursed to various members of the committee.
## **7 RELATED PARTY TRANSACTIONS**
The charity was associated with the Pie Hall Social Club Limited, a company registered under the Industrial & Provident Societies Act 1965 and the Friendly and Industrial and Provident Societies Act 1968.
Amounts owing from The Pie Hall Social Club Limited at 31 December 2021 totaled £11,466.42 and was paid in full on the 7 January 2022. An additional £8,543.77 donation was received from The Pie Hall Social Club Limited following the closure of this company. The company was officially closed down 14 December 2022.
The charity is ultimately controlled by its trustees. No individual has overall control.
11