DENBY DALE VILLAGE HALL
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
Registered Charity Number 523577
DENBY DALE VILLAGE HALL
Contents
| Page | |
|---|---|
| Report of the Trustees | 1 - 3 |
| Independent Examiner’s Report | 4 - 5 |
| Statement of Financial Activities | 6 - 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 - 11 |
DENBY DALE VILLAGE HALL
Report of the Trustees for the Year Ended 31 December 2021
The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 December 2021.
Reference and Administrative Details
Registered Charity Number
523577
Principal Address
Birkwood House Wakefield Road Denby Dale Huddersfield HD8 8RX
Trustees
The Charity Trustees during the year to 31 December 2021 were: M Eastwood S A Robinson G Serafinski (resigned 21[st] June 2021) G Morris A Thompson (appointed 21[st] June 2021)
Independent Examiner
Elementary Accountancy Services Ltd 36 Dearne Hall Lane Baurgh Green Barnsley S75 1FX
Bankers
HSBC plc 5 Market Hill Barnsley South Yorkshire S70 2PY
Insurance Brokers
Ladbrook Insurance 5A County House Waterside Business Park Rotherham Road Dinnington Sheffield S25 3QA
Accountants
Highdale Accounting Ltd 217 Barnsley Road Denby Dale Huddersfield HD8 8TS
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DENBY DALE VILLAGE HALL
Report of the Trustees for the Year Ended 31 December 2021
Structure, Governance and Management
Governing Document
The Denby Dale Village Hall Trust is constituted by Deed of Trust and is a registered Charity. The governing document is a declaration of trust dated 3 June 1964 and trust deed dated 20 May 1971. The trustees are responsible for management of the charity.
Recruitment and Appointment of Trustees
Trustees are appointed for an indefinite term and are recruited from members of the local community who wish to become involved in the charity’s management. They are appointed according to the Trustees’ Constitution and their appointment will follow Trust Law.
Trustees Induction and Training
Any new Trustees are invited to meet the Trustees and briefed on their role. The Trustees’ main responsibility is to make sure the Constitution is followed and ensure that the Charity’s main asset, its building, is properly maintained, insured and otherwise preserved. The Trustees hold meetings on an ad-hoc basis.
Organisational Structure
Trustees are appointed and regular meetings are held in accordance with the Constitution. A special meeting may be summoned at any time by the Trustees as outlined in the Constitution. The Trustees normally hold a joint Annual General Meeting. The day to day management of the Charity is vested in a management structure comprised of a Village Hall Committee and a Social Club Committee.
Related Parties
The Charity received the final rental income from The Pie Hall Social Club Limited, which was a club and members’ bar operating within its premises. Gina Serafinski is a Trustee of the Charity and was Secretary of The Pie Hall Social Club Limited. Gerrard Morris was the Chairman of the Pie Hall Social Club and a Trustee of the Charity. The Pie Hall Social Club Limited ceased on 31[st] December 2020.
Risk Management
The Trustees have a risk management strategy which comprises a review of the major risks to which the Charity is exposed. Where appropriate systems or procedures have been established to mitigate the risks the Charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions. Procedures are in place to ensure compliance with health and safety of all visitors to the Charity.
Objectives and Activities
Objectives and Aims
The objective of the Charity is to provide a Village Hall for Denby Dale and the neighbourhood without distinction of sex, political, religious or other opinions and, in particular, for use for meetings, lectures, classes and other forms of recreational and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
Significant Activities
The significant activities of the charity are: Rental of the premises to local organisations
Hire of rooms to local individuals for functions and other activities
The Charity works closely with other local organisations to fulfil its objectives of providing services for the community.
The Charity provides two meeting rooms and a function hall, which are available seven days a week and are in regular use by organisations and members of the local community.
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DENBY DALE VILLAGE HALL
Report of the Trustees for the Year Ended 31 December 2021
Achievement and Performance
Charitable Activities
The Charity has continued to rent the premises to the local community during the year. The Charity has taken on extensive refurbishment works to maintain the future of the building and also to increase rental ability for the various spaces available within the building.
Financial Review
The Charity was in receipt of numerous Grants, £19,789.27 was received from Kirklees Council in relation to the extensive renovation works being completed, £10,000 from the Lottery Fund and £10,000 from Denby Dale Parish Council.
Unfortunately, the successful renting of the kitchen to Nomadic Pizza has now ceased. Efforts are being actively aimed at getting the first floor meeting rooms ready for let, by spring 2022.
Reserves Policy
The Trustees have examined the Charity’s requirements in light of the main risks to the organisation. It has established a policy where the unrestricted funds not committed or invested in tangible fixed assets held by the Charity should be at least three months of the expenditure. Budgeted expenditure for 2022 is £40,000 and therefore the target is £10,000. The reserves are needed to meet the working capital requirements of the Charity and the Trustees are confident that once Covid-19 restrictions are ended and activities can resume, the Charity will continue to meet the capital and maintenance requirements. The actual free reserves at 31 December 2021 were £25,443.
Financial Activity
The Charity has a surplus of £2,984 this year.
Investment Policy
Aside from retaining a prudent amount in reserves as requested by the Trustees, most of the charity’s funds are to be spent in the short term so there are no funds for long term investment. Previously, the Trustees have invested surplus funds in a high interest National Savings account.
Future Developments
Ongoing assessment of refurbishment and upgrading of the Village Hall is underway as funds will allow to provide new and improved rooms and facilities for hire.
The aim of the charity is to secure the future of the valuable community asset for all the residents of Denby Dale.
Signed on Behalf of the Board
A Thompson ( Treasurer)
Date……………………………….
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DENBY DALE VILLAGE HALL
Independent Examiner's Report to the Trustees of Denby Dale Village Hall for the Year Ended 31 December 2021
I report on the accounts for the year ended 31 December 2021, which are set out on pages 6 to 8
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
Select suitable accounting policies and then apply them consistently:
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Observe the methods and principles in the Charities SORP (FRS 102):
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Make judgements and estimates that are reasonable and prudent:
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements:
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The charity’s trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (“The Charities Act”) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under Section 145 of the Charities Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act); and
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to state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
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DENBY DALE VILLAGE HALL
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that, in any material respect, the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act
have not been met; or
- 2 to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Elementary Accountancy Services Ltd 36 Dearne Hall Lane Baurgh Green Barnsley S75 1FX
Date…………………………
5
DENBY DALE VILLAGE HALL
Statement of Financial Activities For the Year Ended 31 December 2021
| INCOMING RESOURCES Incoming resources from generated funds Voluntary income Donations Grant income (Restricted) Grant income (Unrestricted) Incoming resources from charitable activities Rent Room hire Fund raising Functions Table tennis Other incoming resources Bank interest received Covenant income Total incoming resources RESOURCES EXPENDED (Unrestricted) Raising funds Function costs Charitable activities Light and heat Cleaning Repairs and maintenance Repairs and maintenance (restricted) Management fees Professional fees Insurance Rates and water rates Telephone Printing, postage and stationery Advertising Licences Subscriptions Accountancy Depreciation Other costs Bank charges |
2021 £ £ 1,685 20,000 19,789 2,967 13,843 - 1,095 - 17,904 2 - 59,381 448 4,009 1,474 16,745 20,000 2,161 35 1,599 3,416 567 - 214 651 110 1,588 3,040 102 238 56,397 |
2020 £ £ 1,070 - 12,002 10,833 10,840 1,633 - 279 23,585 1,853 38,510 - 7,936 815 3,875 - - - 1,887 1,363 310 30 144 845 - 1,200 2,929 50 - 21,384 |
|
|---|---|---|---|
The notes on pages 8 to 10 form part of these financial statements
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DENBY DALE VILLAGE HALL
| Other resources expended Donations Total resources expended NET income/(expenditure) Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
- 56,397 2,984 1,038,897 1,041,881 |
2,178 |
|---|---|---|
23,562 |
||
| 14,948 | ||
| 1,023,949 1,038,897 |
The notes on pages 8 to 10 form part of these financial statements
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DENBY DALE VILLAGE HALL
Balance Sheet at 31 December 2021
| Notes Fixed assets Tangible assets 2 Current assets Debtors 3 Cash at bank and in hand 4 Creditors: Amounts falling due within one year 5 Net current assets Total assets less current liabilities Net assets Funds Unrestricted funds |
2021 £ 13,283 21,095 34,378 (8,935) |
£ 1,016,438 25,443 1,041,881 1,041,881 1,041,881 |
2020 £ £ 1,013,852 10,481 15,679 26,160 (1,115) 25,045 1,038,897 1,038,897 1,038,897 |
2020 £ £ 1,013,852 10,481 15,679 26,160 (1,115) 25,045 1,038,897 1,038,897 1,038,897 |
|---|---|---|---|---|
| 26,160 (1,115) |
||||
| 1,038,897 | ||||
| 1,038,897 | ||||
| 1,038,897 |
The financial statements were approved by the board of Trustees and signed on its behalf by:
A Thompson ( Treasurer) Date………………………..
The notes on pages 8 to 10 form part of these financial statements
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DENBY DALE VILLAGE HALL
Notes to the Financial Statements for the Year Ended 31 December 2021
1 ACCOUNTING POLICIES
Accounting convention
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
Incoming resources
All incoming resources are included when the Charity becomes entitled to the resources and the monetary value can be measures with sufficient reliability.
Donations
Donations are only included when the general income recognition criteria are met.
Liability recognition
Liabilities are recognised when it is more likely than not there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
Tangible fixed assets
All fixed assets are valued at cost.
Depreciation
| Depreciation is provided at the following | Depreciation is provided at the following | annual rates in order to write off each asset over its |
|---|---|---|
| estimated useful life: | ||
| Freehold property | - | not depreciated |
| Building improvements | - | 2.5% straight line |
| Equipment | - | 25% reducing balance |
| Fixtures and fittings | - | 15% reducing balance |
Debtors
Debtors are measured on initial recognition on settlement amount, after any trade discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received.
Basic Financial instruments
The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS 102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS 102 SORP.
Funds
Unrestricted funds
Unrestricted funds are those funds available to further the fund’s charitable objectives at the discretion of the trustees.
Taxation
The Charity is exempt from tax on its charitable activities.
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2 TANGIBLE FIXED ASSETS
DENBY DALE VILLAGE HALL
Notes to the Financial Statements for the Year Ended 31 December 2021
| Building Improve- Fixtures and Freehold ments Equipment Fittings Total Cost At 1 January 2021 950,000 88,057 24,060 53,673 1,115,790 Additions - - - 5,625 5,625 Disposals - - - - - At 31 December 2021 950,000 88,057 24,060 59,298 1,121,415 Depreciation At 1 January 2021 - 28,726 23,891 49,321 101,938 Charge for year - 2,204 42 793 3,039 On disposals - - - - - At 31 December 2021 - 30,930 23,933 50,114 104,977 Net Book Values At 31 December 2021 950,000 57,127 127 9,184 1,016,438 At 31 December 2020 950,000 59,331 169 4,352 1,013,852 3 DEBTORS 2021 2020 £ £ Trade debtors 10,640 10,000 Prepayments Other debtors Tax and social security 822 1,466 355 481 - - 13.283 10,481 4 CASH AT BANK AND IN HAND 2021 2020 £ £ Cash and current account 1,094 15,679 Deposit account 20,001 - 21,095 15,679 |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 53,673 1,115,790 - - - 5,625 5,625 - - - - - |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 53,673 1,115,790 - - - 5,625 5,625 - - - - - |
Building Improve- Fixtures and Freehold ments Equipment Fittings Total 950,000 88,057 24,060 53,673 1,115,790 - - - 5,625 5,625 - - - - - |
|---|---|---|---|
| 950,000 88,057 |
24,060 | 59,298 1,121,415 |
|
| - 28,726 - 2,204 - - |
23,891 42 - |
49,321 101,938 793 3,039 - - |
|
| - 30,930 |
23,933 | 50,114 104,977 |
|
| 950,000 57,127 |
127 | 9,184 1,016,438 |
|
| 950,000 59,331 |
169 | 4,352 1,013,852 |
|
| 2021 £ 10,640 822 1,466 355 13.283 2021 £ 1,094 20,001 21,095 |
2020 £ 10,000 481 - - 10,481 2020 £ 15,679 - 15,679 |
| 5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Trade creditors 7,903 Accruals 132 Tax and social security - 8,035 2021 Direct charitable Nil |
2020 £ 71 318 726 1,115 |
|---|---|
| 2020 Nil |
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DENBY DALE VILLAGE HALL
Notes to the Financial Statements for the Year Ended 31 December 2021
6 TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.
Trustees’ expenses
During the year to 31 December 2021 there were small repair expenses in relation to the refurbishment of the pie hall that were reimbursed to Gina Serafinski (2020: nil).
7 RELATED PARTY TRANSACTIONS
The charity was associated with the Pie Hall Social Club Limited, a company registered under the Industrial & Provident Societies Act 1965 and the Friendly and Industrial and Provident Societies Act 1968.
The charity rented part of its premises to the Pie Hall Social Club Limited. During the year, rentals receivable amounted to £nil (2020: £10,833). Amounts owing from The Pie Hall Social Club Limited at 31 December 2021 totalled £11,466.42 (2020: £10,000).
In addition, the Charity also used to receive covenants from the Pie Hall Social Club Limited totalling £nil (2020: £1,853).
The charity is ultimately controlled by its trustees. No individual has overall control.
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