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2022-08-31-accounts

REGISTERED CHARITY NUMBER: 523503

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST AUGUST 2022

FOR

PRISM YOUTH PROJECT

Thomas Coombs Limited Statutory Auditor Chartered Accountants 3365 The Pentagon Century Way Thorpe Park Leeds West Yorkshire LS15 8ZB

PRISM YOUTH PROJECT

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2022

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 7
Report of the Independent Auditors 8 to 10
Statement of Financial Activities 11
Balance Sheet 12
Cash Flow Statement 13
Notes to the Cash Flow Statement 14
Notes to the Financial Statements 15 to 26
Detailed Statement of Financial Activities 27 to 28

PRISM YOUTH PROJECT

REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31ST AUGUST 2022

TRUSTEES Ms R Court (resigned 31/03/22)
Mr R Martin (resigned 24/11/21)
Mr R Foster (resigned 28/06/22)
Ms S Clark (resigned 03/11/22)
Ms S Hemsley
Mr L French (resigned 30/11/22)
Mrs L Wood (resigned 01/04/2022)
Ms C Maxwell-Warrior (appointed 23/9/21)
Ms R Smith (appointed 08/03/22 resigned 08/03/23)
UK Youth (registered charity number 1110590)
PRINCIPAL ADDRESS Walker Drive
Girlington
Bradford
BD8 9ES
REGISTERED CHARITY NUMBER 523503
MANAGEMENT COMMITTEE Ms R Court (Chair) Ms R Court (resigned 31/03/22)
Mr R Martin (resigned 24/11/21)
Mr R Foster (resigned 28/06/22)
Ms S Clark (resigned 03/11/22)
Ms L Helmsley
Mrs L Wood (resigned 01/04/2022)
Mr L French (resigned 30/11/22)
Ms C Maxwell-Warrior (appointed 23/9/21)
Ms R Smith (Chair) (appointed 08/03/22 resigned 08/03/23)
PRINCIPTAL STAFF Katie Corfield (Headteacher)
Chrissie Marshall (Deputy Headteacher)
INDEPENDENT AUDITORS Thomas Coombs Limited
Statutory Auditor
Chartered Accountants
3365 The Pentagon
Century Way
Thorpe Park
Leeds
West Yorkshire
LS15 8ZB
BANKERS Virgin Money
10 Austhorpe Road
Crossgates
Leeds
West Yorkshire
LS15 8DL

Page 1

PRISM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022

The trustees present their report with the financial statements of the charity for the year ended 31st August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

BACKGROUND

Prism Youth Project is going through a period of rapid change, moving from primarily focusing on temporary, short-term support for young people needing alternative provision to a school offering longer term development and educational support. This change is reflected in the large increase in both income and expenditure, most notably the large increase in staff costs to support a growing number of permanent students, and in repairs and renewals to provide a safe and supportive environment.

This rapid expansion and change has brought a number of challenges to the organisation, including an acknowledgement that the governance as an unincorporated charity is not fit for purpose for an independent school undergoing this level of growth. The remaining members of the Board of Management are ensuring that the governance is updated and reflects the new status of Prism. The challenges of delivering a new education programme have also been recognised by Ofsted who graded the school as requiring improvement in March 2022, and a new action plan and staff structure is being developed in 2022/23 with external support.

Prism offers a place for young people primarily from schools in the Bradford and Leeds district who are no longer able to deal with mainstream education. It is an invaluable and inspirational resource that should be celebrated for the work it does and the need it meets in the region.

Reference and Administrative Details

The Reference and Administrative Details page forms part of this report.

OBJECTIVES AND ACTIVITIES

Charitable Aims

The aim of Prism Youth Project is to enable young people to meet their potential through a wide range of holistic social, training and educational programmes.

Prism Youth Project is an innovative, vibrant and creative organisation which provides young people from across West Yorkshire with :

We have worked with 44 school based young people this year, with 5 positive progressions following the completion of year 11. We have successfully achieved a 64% achievement rate on our qualifications for the year. Over the year we have spent £195,920 on repairs and maintenance this has included the building of a new construction classroom and animal viewing area on the farm site. On our club site we have improved on the health and safety of the site with new fire doors site improvements. Prism has also worked to upskill staff supporting a number of qualifications, there has also been the appointment of 5 qualified teachers and 2 higher level teaching assistants.

Prism was also successful in receiving funding to start September 2022 to support the breathing spaces project offering young people 14 – 25 with mental health to access therapy on the farm site, and volunteering opportunities to support to lower the levels of unemployment within the Bradford district.

Over the next 5 years Prism’s objective to be more accessible to a wide range of young people on both sites including more evening and weekend targeted work on the rising needs of the young people within the district.

Page 2

PRISM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022

OBJECTIVES AND ACTIVITIES (continued) Service Provision

Prism Youth Project offers unique opportunities and holistic provision which empowers some of the most disengaged young people to make demonstrable improvements to their life chances.

We offer a wide range of holistic services delivered across two sites in the Bradford Metropolitan District Council area of West Yorkshire, utilizing the following resources:

Corporate Services

Prism continues to build on the established range of corporate services currently offered. These services remain appropriate to the immediate and future needs of the charity. The robust infrastructure afforded by the Management Committee and Senior Team ensure that the corporate services are kept at a level which will be both value for money and are capable of supporting future planned developments.

Physical Infrastructure

Prism strives to ensure the success of all three sites in an increasingly difficult financial climate. Work to update facilities and physical infrastructure is ongoing and the Senior Management Team are continuously seeking new opportunities for fundraising to ensure that the physical infrastructure of the organisation meets the needs of the young people who access the provision.

Partnership Working

Prism believes in the strength of working in partnership with organisation’s who share a similar aim to provide the best experience for young people. Throughout this year Prism has continued to grow and develop both existing and new partnerships including:

Local Primary Schools Local Secondary Schools
Bradford Metropolitan District Council MIND
Breaking the Cycle Kirklees Council
Early help services Children Social Care

Page 3

PRISM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022

OBJECTIVES AND ACTIVITIES (continued) Young Lives Bradford Bradford Community Environment Project Community Action Bradford and District The Cellar Trust Bradford SEN department Early Help Hubs Virtual School for LAC – Bradford Music and the Deaf

Future Positioning of the Charity

Prism Youth Project has a robust strategic business plan which consolidates future priorities as follows:

To consolidate our position as a respected provider of alternative education in West Yorkshire.

To develop our curriculum to ensure that young people get the best education within a safe and secure holistic youth work environment, which challenges and supports young people to reach their potential.

To seek fundraising opportunities to develop the support offered to young people as identified by the young people themselves alongside the staff team, in areas such as crime and consequence, poverty, mental health, Behaviour management, adverse childhood experiences and exploitation.

To continue to strengthen the offer of unique opportunities to meet the needs for unique young people.

To deliver public benefit through lower unemployment rates and by building a skilled workforce of young people across west Yorkshire. The trustees have referred to the guidance contained in the Charity Commissions guidance on public benefit in reviewing current provisions and in the planning of future services.

To strengthen our management committee by looking to recruit suitably qualified members and completing skills audits to ensure the committee can effectively support the management of the charity as a whole.

Public benefit

The trustees have referred to the guidance contained in the Charity Commission's guidance on public benefit in reviewing current provisions and in the planning of future services.

Achievements and performance

Prism Independent School

Prism independent School is an alternative education programme offering accredited and non-accredited, group work with a vocational. subject, Workskills, PSHE (personal social health education functional skills: and a number intervention sessions planned to support the individual needs of the young people attending. For 2022 – 2023 we have worked with 29 pupils named as Prism in Section I of the Educational, health care plans as well as 31 young people across the year referred to Prism from main stream educational setting to support the needs of the young people with the hope of a referral back to main stream setting for the remainder of their education.

Evening Provision – Deaf Group

The Wednesday evening Deaf group, is for deaf young people and their family and friends. Young people take part in craft and sports activities, while their parents can relax and support each other.

Evening project - Compass project

The Thursday evening facility Is open for a generic open access for local young people. Up to 50 young people a night come io the club for a mixture of sports, craft, cooking and issue-based work.

Page 4

PRISM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022

Monday night CSE/CCE project

The Monday night group work with young people referred in for support around exploitation, they are either being exploited or at risk of exploitation. During these sessions the young people are given the opportunity to relax and work with like-minded young people on issue based subjects.

Financial Review

The Statement of Financial Activities shows a surplus for the year ended 31st August 2022 of £13,446 (2021: £75,089). The surplus consists of a deficit of unrestricted funds of £5,769 (2021: surplus of £97,572) and a surplus of £19,215 (2021: deficit of £22,483) arising on restricted funds.

The surplus resulted from a significant increase in the income received from Bradford Special Educational Needs, combined with successful initiatives to streamline and reduce operating costs following a restructure of the management team.

The trustees are confident that the Charity is a going concern and have shown that if funding is lower than expected, the charity can reduce its operational activities and costs accordingly.

Prism's principal funding sources are:

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to three month’s expenditure. The Trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Prism Youth Project has a range of legal and moral responsibilities to funders of its services, to those who use its services, as well as contractual commitments to employees. At 31st August 2022 the free reserves of the charity were £203,532 (2021: £202,349). This equates to 15% (2021: 22%) of annual expenditure. The trustees will review the reserves policy annually.

The Trustees have agreed to earmark £235,000 to £290,000 for future capital works over a period of time.

Club Refurbishment and expansions - £125,000 - £150,000

Page 5

PRISM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022

Financial review - continued

Farm refurbishments and expansions - £110,000 - £140,000

At 31[st] August 2022 the financial statements include designated funds of £45,000 and £10,000 in relation to the new reception area and security fencing respectively.

The trustees periodically review the charity's investment policy to ensure that it continues to meet the needs of the charity. Funds are invested in a current account with the Virgin Bank.

The Trustees have explored ways in which the free reserves are invested into additional short term and longer term savings accounts to reduce financial risk and to generate a positive return.

The Trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Prism Youth Project is a registered charity, the governing document is a Scheme of the Charity Commissioners dated 20th September 2010, which replaced the former trusts of the charity.

The objects of Prism Youth Project are for the public benefit to advance the education of young people under the age of 25 who are resident in the area of benefit (West Yorkshire, with a preference to Bradford Metropolitan District) through:

a) the provision of recreational and leisure-time activities in the interest of social welfare, designed to improve their quality of life; and

b) providing support, training and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

Key management personnel

Salaries of key management personnel are agreed by the board during our meetings. Increases are made in line with the raise of living expenses and due to surplus in the budget we have started to bring all salaries across the school in line with salaries in schools.

Disclosure of information to auditor

Each of the Trustees has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the auditor is aware of such information.

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

Page 6

PRISM YOUTH PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 315Y AUGUST 2022 STATEMENT OF TRUSTEES. RE5PON51BILITIES- contlnued The trustees are responslble for keeping proper accountin8 record5 which disclose reasonable accuracy at any time the rinancial position of the charlty and to enable them to ensure that the financial statetnents cornply with the Charltles Act 2011, the Charity IAccounts and Reports) Regulations 2W8 and the Pro￿$bOnS of the trust deed. They are also responsible for 5afeguardlng the assets of the charity and hence fortaking reasonable steps forthe preventlon and detectlon of fraud and other irregularities. Approved by order of the board of trustees on 17 Aprll 2023 and signed on its behalf by.. C Maxwell-Warrior- Trustee Page 7

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF PRISM YOUTH PROJECT

Opinion

We have audited the financial statements of Prism Youth Project (the 'charity') for the year ended 31st August 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Page 8

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF PRISM YOUTH PROJECT

Our responsibilities for the audit of the financial statements

We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Based on our understanding of the entity and industries in which it operates, we identified the principal risks of non-compliance with laws and regulations related to the application of charitable funds and data protection. We also considered those laws and regulations that have a direct impact on the preparation of the financial statements such as the Charities Act 2011.

We assessed the susceptibility of the company's financial statements to material misstatement and how fraud might occur, including through discussions with the directors, discussions within our audit team planning meeting, updating our record of internal controls, and ensuring these controls operated as intended. We determined the principal risks were related to posting journal entries to manipulate profits, and management bias in accounting estimates, especially accrued income.

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed audit procedures which included, but were not limited to:

At the completion stage of the audit, the engagement partner's review included ensuring that the team had approached their work with appropriate professional scepticism and thus the capacity to identify non-compliance with laws and regulations and fraud.

There are inherent limitations in the audit procedures described above and the further removed non-compliance of laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. Also, the risk of not detecting a material misstatement relating to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Page 9

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF PRISM YOUTH PROJECT

Use of our report

This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Thomas Coombs Limited

Thomas Coombs Limited Statutory Auditor Chartered Accountants 3365 The Pentagon Century Way Thorpe Park Leeds West Yorkshire LS15 8ZB

Date: 17[th] April 2023

Page 10

PRISM YOUTH PROJECT

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2022

Notes
INCOME FROM
Donations
2
Charitable activities
4
Youth activity
Investment
3
Other
Total
EXPENDITURE ON
Charitable activities
5
Youth activity
NET INCOME/(EXPENDITURE)
Transfers between funds
15
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
6,531
1,242,502
212
400
1,249,645
1,255,414
(5,769)
37,633
31,864
495,227
527,091		 Designated
funds
£
-
-
-
-
-
-
-
(37,633)
(37,633)
92,633
55,000		 Restricted
funds
£
129,451
-
-
-
129,451
110,236
19,215
-
19,215
(3,792)
15,423		 2022
Total
funds
£
135,982
1,242,502
212
400
1,379,096
1,365,650
13,446
-
13,446
584,068
597,514		 2021
Total
funds
£
56,345
941,003
-
650
997,998
922,909
75,089
-
75,089
508,979
584,068

The notes form part of these financial statements

Page 11

PRISM YOUTH PROJECT BALANCE SHEET 31ST AUGUST 2022 202Z Total funds 2021 Tottrl fun(15 Unre5tritted fund Desi8nated funds Restricted funds Notes FIXED ASSETS Tan8ible èssets li 378.559 378,559 214.548 CURRENT ASSETS Debtors Cash at bènk 12 18.DJ8 224,983 18.008 295,41 7,112 445,056 55.IWO 15,423 242.991 55.1 15,4Z3 313N14 452.168 CREDITORS Amounts falllng due wlthln one year 13 194NS91 194,4591 {82,648} NETCURAENT ASSETS 148,532 55,000 15.423 218.955 369.520 TOTAL ASSETS LESS CURRENT UABILITIES 527.091 55,DJO 15,4ZI 597.514 584,068 NET A55ETS 527.091 S5.C￿0 15,423 597,514 584,068 FUNDS Unrestricted funds Restrlcted funds 15 582.091 15,423 587,860 13,7921 TOTAL FUNDS 597.514 584.068 The financial 5taternents were approved by the Board of Trustees and authori5ed for issue on i￿April 2023 and were signed on Its behalf by.. C Maxwell-Warrior- Trustee The notes form part ofthese financial 5taternents Page 12

PRISM YOUTH PROJECT

CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST AUGUST 2022

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Interest received
Net cash (used in)/provided by investing activities
Change in cash and cash equivalents in the
reporting period
Cash and cash equivalents at the beginning of
the reporting period
Cash and cash equivalents at the end of the
reporting period		 2022
£
32,003
32,003
(181,865)
212
(181,653)
(149,650)
445,056
295,406		 2021
£
124,810
124,810
-
-
-
124,810
320,246
445,056

The notes form part of these financial statements

Page 13

PRISM YOUTH PROJECT

NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST AUGUST 2022

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES
2022 2021
£ £
Net income for the reporting period (as per the Statement of Financial
Activities) 13,446 75,089
Adjustments for:
Depreciation charges 16,549 7,175
Loss on disposal of fixed assets 1,305 -
Interest received (212) -
(Increase)/decrease in debtors (10,896) 11,817
Increase in creditors 11,811 30,729
Net cash provided by operations 32,003 124,810
2. ANALYSIS OF CHANGES IN NET FUNDS
At 1/9/21 Cash flow At 31/8/22
£ £ £
Net cash
Cash at bank 445,056 (149,650) 295,406
445,056 (149,650) 295,406
Total 445,056 (149,650) 295,406

The notes form part of these financial statements

Page 14

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements have been prepared on a going concern basis as the trustees believe no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Freehold land -no depreciation
Buildings (Farm) -2% straight line
Building improvements (centre) -2% straight line
Security fencing -20% straight line
Fixtures and fittings -25% straight line

Expenditure is capitalised in the circumstances where it enhances the benefits of the asset in excess of its previously assessed standard performance, or where it replaces or restores a component of the asset that has been treated separately for depreciation purposes. Expenditure in relation to assets which does not meet these conditions is recognised as an expense in the year.

Taxation

The charity is a registered charity and as such is potentially entitled to tax exemption under section 256 of the Taxation of Chargeable Gains Act 1992 in respect of income and gains arising.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

continued...

Page 15

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

1. ACCOUNTING POLICIES - continued

Fund accounting

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Debtors and creditors receivable/ payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity held for working capital.

Staff costs

The costs of short term employee benefits are recognised as a liability and an expense where settlement of obligations does not fall within the same period.

2. DONATIONS

Job retention scheme
Grants		 2022
£
-
135,982
135,982		 2021
£
27,757
28,588
56,345

continued...

Page 16

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

2. DONATIONS - continued

Restricted
National Lottery - Awards for All
ESF CLLD Participate Project
Groundworks Prism Employability ESF
Chill Out Project LCF
Cloth Workers Foundation
The Kick Start Scheme
Leeds Building Society-Musical Instruments
Literacy Project-Sir Ken & Lady Morrison
Youth Music Project
Percy Bilton Charity
Sovereign Health
The Harry & Mary Foundation
Pay Pal Giving Fund
Locala
V Youell
Get Out More
Amazon Europe Car
BMDC Holiday Programme
Transforming Lives Holiday Programme
Local Community fund Coop
Leeds Community Fund Grant
BMDC winter food grant
Unrestricted
The Harry & Mary Foundation
Other grant income
Total Grants		 2022
£
9,702
1,367
3,972
4,893
10,000
63,620
970
5,000
26,569
2,060
1,298
-
-
-
-
-
-
-
-
-
-
-

129,451

5,000
1,531

6,531


135,982
 2021
£
-
1,103
-
-
-
-
-
-
-
-
10,000
13
1,500
75
15
100
855
1,200
885
2,872
9,969
28,588
-
-
-
28,588

3. INVESTMENT INCOME

Deposit account interest

2022 2021
£ £
212 -

continued...

Page 17

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

4. INCOME FROM CHARITABLE ACTIVITIES

Activity
Young person related income
Youth activity
5.
CHARITABLE ACTIVITIES COSTS
Youth activity
6.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Staff costs
Accreditation
Activity costs
Animal care
Project costs
Equipment & resources
Lunches
Consultancy
Transport net of contribution
Volunteer expenses
Incentives/learner allowances
Travel & subsistence
Training
Loss arising from fraudulent supplier
7.
SUPPORT COSTS
Youth activity
Support costs, included in the above, are as follows:
Management
Staffing related costs
Insurance
Postage and stationery
Financial management
Repairs & maintenance
IT & connectivity
Rent
Carried forward		 Direct
Costs (see
note 6)
£
1,092,206
Management
£
267,302		 2022
£
1,242,502
Support
costs (see
note 7)
£
273,444
2022
£
978,877
700
22,379
17,186
522
26,580
11,532
2,601
13,559
43
1,746
4,134
12,347
-
1,092,206
Governance
costs
£
6,142
2022
Youth
activity
£
12,045
25,248
19,603
25
139,880
4,604
2,281
203,686		 2021
£
941,003
Totals
£
1,365,650
2021
£
641,163
1,464
6,655
15,253
670
19,378
16,679
21,326
294
1,428
2,700
1,221
11,288
11,100
750,619
Totals
£
273,444
2021
Total
activities
£
7,318
16,712
15,594
281
80,070
-
957
120,932

continued...

Page 18

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

7. SUPPORT COSTS - continued

Management - continued

Brought forward
Subscriptions & dues
Telephone
Portakabin rental
Utilities
Depreciation
Loss on sale of tangible fixed assets
Governance costs
Auditors' remuneration
Auditors' remuneration for non-audit work
Legal fees		 2022
Youth
activity
£
203,686
10,143
13,520
-
22,099
16,549
1,305
267,302
2022
Youth
activity
£
4,432
1,200
510
6,142		 2021
Total
activities
£
120,932
7,561
7,878
4,675
18,849
7,175
-		 2021
Total
activities
£
120,932
7,561
7,878
4,675
18,849
7,175
-
167,070
2021
Total
activities
£
3,250
1,550
420
5,220
5,220

Governance costs

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st August 2022 nor for the year ended 31st August 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st August 2022 nor for the year ended 31st August 2021.

9. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 2022
£
919,688
52,643
18,591

990,922
 2021
£
597,512
36,363
14,606
648,481

The average monthly number of employees during the year was as follows:

The average monthly number of employees during the year was as follows:
2022 2021
Staff 41 32

No employees received emoluments in excess of £60,000.

The key management personnel of the Charity comprise of the senior management team. The total employee benefits of key management personnel were £92,962 (2021: £81,731).

continued...

Page 19

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME FROM
Donations
39,459
Charitable activities
Youth activity
941,003
Other income
650
Total
981,112
EXPENDITURE ON
Charitable activities
Youth activity
883,540
NET INCOME/(EXPENDITURE)
97,572
Transfers between funds
(92,633)
Net movement in funds
4,939
RECONCILIATION OF FUNDS
Total funds brought forward
490,288
TOTAL FUNDS CARRIED FORWARD
495,227
11.
TANGIBLE FIXED ASSETS
COST
At 1st September 2021
Additions
Disposals
At 31st August 2022
DEPRECIATION
At 1st September 2021
Charge for year
Eliminated on disposal
At 31st August 2022
NET BOOK VALUE
At 31st August 2022
At 31st August 2021		 Designated
funds
£
-
-
-
-
-
-
92,633
92,633
-
92,633
Buildings
(Farm)
£
193,727
-
(2,500)
191,227
100,091
3,825
(1,727)
102,189
89,038
93,636		 Restricted
Total
funds
funds
£
£
16,886
56,345
-
941,003
-
650
16,886
997,998
39,369
922,909
(22,483)
75,089
-
-
(22,483)
75,089
18,691
508,979
(3,792)
584,068
Building
Long
improvements
leasehold
(centre)
£
£
50,000
147,830
-
114,480
-
-
50,000
262,310
-
80,030
-
3,611
-
-
-
83,641
50,000
178,669
50,000
67,800

continued...

Page 20

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

11. TANGIBLE FIXED ASSETS - continued

COST
At 1st September 2021
Additions
Disposals
At 31st August 2022
DEPRECIATION
At 1st September 2021
Charge for year
Eliminated on disposal
At 31st August 2022
NET BOOK VALUE
At 31st August 2022
At 31st August 2021
12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Debtors in the ordinary course
of activities
Other debtors
Prepayments and accrued income
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Taxation and social security
Other creditors		 Security
fencing
£
22,868
-
-
22,868
22,868
-
-
22,868
-
-		 Fixtures
and
fittings
£
18,096
67,385
(2,369)
83,112
14,984
9,113
(1,837)
22,260
60,852
3,112
2022
£
16,396
-
1,612
18,008
2022
£
37,859
25,339
31,261
94,459		 Totals
£
432,521
181,865
(4,869)
609,517
217,973
16,549
(3,564)
230,958
378,559
214,548
2021
£
-
5,500
1,612
7,112
2021
£
27,077
26,502
29,069
82,648

continued...

Page 21

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

14. LEASING AGREEMENTS

Minimum lease payments under non-cancellable operating leases fall due as follows:

Within one year
Between one and five years
In more than five years		 2022
£
6,433
11,466
4,357
22,256		 2021
£
6,433
17,173
5,083
28,689

15. MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Unrestricted funds
General fund
Designated funds
Restricted funds
Coop Local Community Fund
ESF CLLD Participate Project
Groundworks Prism Employability ESF
National Lottery - Awards for All
Chill Out Project LCF
Literacy Project-Sir ken & Lady Morrison
Youth Music Project
TOTAL FUNDS		 Net
movement
At 1/9/21
in funds
£
£
495,227
(5,769)
92,633
-
587,860
(5,769)
526
(526)
(346)
346
(3,972)
3,972
-
746
-
3,523
-
1,664
-
9,490
(3,792)
19,215
584,068
13,446		 Transfers
between
funds
£
37,633
(37,633)
-
-
-
-
-
-
-
-
-
-		 At
31/8/22
£
527,091
55,000
582,091
-
-
-
746
3,523
1,664
9,490
15,423
597,514

continued...

Page 22

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

15. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Coop Local Community Fund
ESF CLLD Participate Project
Groundworks Prism Employability ESF
National Lottery - Awards for All
Chill Out Project LCF
Cloth Workers Foundation
The Kick Start Scheme
Leeds Building Society-Musical Instruments
Literacy Project-Sir ken & Lady Morrison
Youth Music Project
Percy Bilton Charity
Sovereign Health
TOTAL FUNDS		 Income
£
1,249,645
-
1,367
3,972
9,702
4,893
10,000
63,620
970
5,000
26,569
2,060
1,298
129,451
1,379,096		 Expenditure
£
(1,255,414)
(526)
(1,021)
-
(8,956)
(1,370)
(10,000)
(63,620)
(970)
(3,336)
(17,079)
(2,060)
(1,298)
(110,236)
(1,365,650)		 Movement
in funds
£
(5,769)
(526)
346
3,972
746
3,523
-
-
-
1,664
9,490
-
-
19,215
13,446

Comparatives for movement in funds

Unrestricted funds
General fund
Designated funds
Restricted funds
People Postcode Lottery
Bradford VCF ABCD Projects
Coop Local Community Fund
ESF CLLD Participate Project
Groundworks Prism Employability ESF
TOTAL FUNDS		 Net
movement
At 1/9/20
in funds
£
£
490,288
97,572
-
-
490,288
97,572
16,285
(16,285)
2,406
(2,406)
-
526
-
(346)
-
(3,972)
18,691
(22,483)
508,979
75,089		 Transfers
between
funds
£
(92,633)
92,633
-
-
-
-
-
-
-
-		 At
31/8/21
£
495,227
92,633
587,860
-
-
526
(346)
(3,972)
(3,792)
584,068

continued...

Page 23

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

15. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
People Postcode Lottery
Bradford VCF ABCD Projects
Coop Local Community Fund
ESF CLLD Participate Project
Groundworks Prism Employability ESF
Leeds Community Fund
Summer Project
Winter Food Project
TOTAL FUNDS		 Movement
Income
Expenditure
in funds
£
£
£
981,112
(883,540)
97,572
-
(16,285)
(16,285)
-
(2,406)
(2,406)
885
(359)
526
1,103
(1,449)
(346)
-
(3,972)
(3,972)
2,872
(2,872)
-
2,057
(2,057)
-
9,969
(9,969)
-
16,886
(39,369)
(22,483)
997,998
(922,909)
75,089

continued...

Page 24

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

15. MOVEMENT IN FUNDS - continued

Restricted funds
National Lottery - Awards for All -This is a one-year grant to fund sporting equipment to offer the
young people more activities and improve facilities.
Chill Out Project LCF -This is a two-year grant to cover costs for a two-year evening
project for young people to meet new friends, have fun, learn new
skills and be creative by doing a variety of activities to enhance their
confidence, self-esteem and wellbeing and increase their aspirations
for the future.
Co-op Local Community Fund -This is a local fund-raising initiative from the coop connected to the
Keighley stores. It is for tools for the volunteer programme and
made a big difference to the volunteering team at Woodville.
ESF CLLD Participate Project -This project delivers enterprise awareness activities, pre-start and
start-up support, in the most disadvantaged areas. The project
supports people to establish social economy businesses and trading
organisations (Community Interest Companies, Social Enterprises,
Charitable Incorporated Organisations, Community Businesses,
Co-operatives) within the CLLD area, Between April 2019 and March
2022. Beneficiaries may have direct experience of social issues they
wish to address through enterprise, or face specific issues that make
enterprise a viable option. Support will target people unlikely to
access mainstream enterprise support, promoted through existing
relationships with charities in Keighley. Prism provides free start-up
space at their Woodville site for pre-start individuals and newly
established organisation's. This includes office and workshop space,
Wi-Fi, kitchen and peer support from Prism staff and the existing
social ventures based at the site. The site will provide a registered
office address for early-stage enterprises and access to mail
collection. The site will be available to organisations for the duration
of the programme.
Groundworks Prism Employability ESF The project ran across two sites. Primarily it ran on Woodville
Activity Centre and to a lesser extent at City Farm. This programme
targeted people who had been out of work for longer than 6
months. We offered participants the opportunity to 'run' a city farm
and horticulture site themselves with staff supporting them through
every aspect of their education and work experience or volunteering
opportunity. The activities focused on increasing health and
wellbeing by undertaking physical activities in the outdoors and
improving diet and also gain transferable life skills which helped
improve their confidence and self-esteem. Participants engaged in
the
following
activities:-Planting,
propagating,
potting
on,
landscaping, weed / plant identification, using machines, animal care
/ Husbandry, grooming, health care checks, feeding, woodwork and
joinery. We will also provide 'grow, cook and eat' sessions.++We
recruited 20 people and supported 6 into full time paid employment.
Sovereign Health -We provided sessions promoting sexual health and educating the
young people in regards to their sexual health and relationships.
Youth Music Project -We raised funds for the new music project using quality equipment
& resources for all young people attending Prism to increase skills
and knowledge in music production, design and development and
instrumental ability and achieve accreditation.
Cloth Workers Foundation -This is a grant towards the refurbishment of the studio for Prism to
continue supporting disadvantaged young people in Bradford.
Leeds Building Society-Musical Instruments -This is a one-year grant towards musical instruments as part of the
new music project.

continued...

Page 25

PRISM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022

15. MOVEMENT IN FUNDS - continued

Literacy Project-Sir Ken and Lady Morrison -This is a two year grant towards funding staffing costs for the two year Literacy Project which offers personalised one to one support to young people with Special Educational Needs to enhance their confidence. -Provided funding to create new jobs for 16 to 24 year-olds on The Kick Start Scheme Universal Credit who are at r-sk of long term unemployment.

Designated funds

£92,633 had been designated in 2021 for building works in the future years. This fund has been released in 2022 following the buildings works and improvement to facilities carried out in the year. £45,000 and £10,000 in relation to a new reception area and security fencing respectively have been designated this year.

16. RELATED PARTY DISCLOSURES

Titus Salt School

A Trustee of the Charity is a senior employee of the school. During the year the charity received £44,457 (2021: £1,725) from the school for the provision of services.

Vision for Education

Vision for Education, whom the Charity has a trustee in common with, paid Prism Youth Project £400 (2021: £250) for the hire of the hall.

The Charity paid £101,957 to Vision for Education for sessional staff during the year (2021: £38,544).

Mr P Craven

Mr P Craven is the father of a member of key management personnel and was employed by the Charity in April 2021 with a gross wage of £30,845 in the year. Mr P Craven had previously been a consultant in 2021 prior to becoming employed at a cost of £13,600 in 2021.

Mr P Corfield

Mr P Corfield is the Husband of a member of the key management personnel and is employed part time at a cost of £15,853 in 2022 (2021: £19,649). Mr P Corfield has been Employed since 2006.

Page 26

PRISM YOUTH PROJECT

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2022

INCOME
Donations
Job retention scheme
Grants
Investment income
Deposit account interest
Charitable activities
Young person related income
Other income
Other income
Total income
EXPENDITURE
Charitable activities
Wages
Social security
Pensions
Accreditation
Activity costs
Animal care
Project costs
Equipment & resources
Lunches
Consultancy
Transport net of contribution
Volunteer expenses
Incentives/learner allowances
Travel & subsistence
Training
Loss arising from fraudulent supplier
Support costs
Management
Staffing related costs
Insurance
Postage and stationery
Financial management
Repairs & maintenance
IT & connectivity
Rent
Carried forward		 2022
£
-
135,982
135,982
212
1,242,502
400
1,379,096
907,643
52,643
18,591
700
22,379
17,186
522
26,580
11,532
2,601
13,559
43
1,746
4,134
12,347
-
1,092,206
12,045
25,248
19,603
25
139,880
4,604
2,281
203,686		 2021
£
27,757
28,588
56,345
-
941,003
650
997,998
590,194
36,363
14,606
1,464
6,655
15,253
670
19,378
16,679
21,326
294
1,428
2,700
1,221
11,288
11,100
750,619
7,318
16,712
15,594
281
80,070
-
957
120,932

This page does not form part of the statutory financial statements

Page 27

PRISM YOUTH PROJECT

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2022

Management
Brought forward
Subscriptions & dues
Telephone
Portakabin rental
Utilities
Depreciation
Loss on sale of tangible fixed assets
Governance costs
Auditors' remuneration
Auditors' remuneration for non audit work
Legal fees
Total expenditure
Net income		 2022
£
203,686
10,143
13,520
-
22,099
16,549
1,305
267,302
4,432
1,200
510
6,142
1,365,650
13,446		 2021
£
120,932
7,561
7,878
4,675
18,849
7,175
-
167,070
3,250
1,550
420
5,220
922,909
75,089

This page does not form part of the statutory financial statements

Page 28