**ADDINGHAM VILLAGE HALL TRUSTEES REPORT**
**31[ST] MARCH 2021**
## **ADDINGHAM VILLAGE HALL**
## **TRUSTEES REPORT**
## **YEAR ENDED 31[ST] MARCH 2021**
## **1. Administration Details**
Addingham Village Hall is a charity registered with the Charity Commission under the registration number 523464. The charity is based in the Addingham Memorial Hall, which is situated at 151, Main Street, Addingham, West Yorkshire, LS29 0LZ.
## **2. Trustees**
The Trustees during the year were :
Mr Alan Jerome (Chairman)
Ms Dawn Brady
Mr Ian Hepworth (Treasurer)
Mr Lisle Richardson (Secretary)
## **3. Structure and details of how it is managed**
The Trustees meet quarterly with representation from users of the hall to decide policy and to approve major expenditure. Significant Hall users report to the Trustees on the activities at the hall. Day to day running is managed by the hall caretaker who reports to the Trustees. Trustees are appointed from willing volunteers from the village of Addingham. Consideration is given to the skills required to be a trustee. The Hall is fortunate to have received a large legacy which assists in ensuring that the charity remains viable. Investment is made by the charity’s stockbrokers after discussions with the Trustees. Any surpluses on day to day running are utilised in maintaining and where possible improving the Hall.
## **4. Activities and Objectives**
The Hall is open to booking to the general public for hire but is generally used by Addingham villagers hiring the Hall. In addition to being available for hire, the Trustees allow use by
associations related to the charity. These include the Drama Group, the Social Committee, the Annual Pantomime, the Addingham Beer Festival and the Cinema Group.
The objectives of the Charity is to provide excellent accommodation for use by villagers and those from outside the village and to promote community activities within the village.
## **5. Achievements and Performance**
Because of the COVID pandemic, the Hall remained closed for most of the financial year and of course failed to meet its objectives.
## **6. Public Benefit**
The Trustees have considered the Charity Commission Guidance on Public Benefit. As any member of the public can utilise the hall, when open, for activities that are legal and do not endanger the safety or fabric of the Hall or any occupants, it is considered that the Charity acts for the benefit of the public. It is also considered that it is a benefit for the public to have access to a village hall for community activities and private functions.
## **7. Financial Review**
The Hall made an operating surplus of £15,985. (2020 : £2,226).
This was a most unusual year because of the pandemic, and it was originally thought that a large deficit would need to be reported for the financial year. However, the Government provided, via Bradford Council, grants amounting to £19,431 to alleviate the lack of income. We were pleased that our tenant was able to continue in business and continue to pay the rent amounting to £9,178 on time. In addition, the Hall’s investments continued to pay interest and dividends which amounted to £14,745, a considerable reduction from the £18,603 received in the previous year, as companies cut their dividends to save cash in this unprecedented time. The Pantomime Group donated some of their excess cash amounting to £5,000 to the Hall, despite not having put on a show this year. The Cinema Club also donated £1,000 of excess cash, again despite having no shows during the year.
The trustees were pleased that this income enabled the two caretakers to be paid in full during the year, but savings were made elsewhere, and it was considered prudent to avoid expenditure on improvements to the Hall. Hence total operating expenses amounted to £29,949. (2020 : £44,539). £12,000 of the surplus was transferred to the Hall’s stockbrokers
for investment, so there is ample funds should repairs or improvements be required in the near future.
The Hall’s investments are held at cost and profits and losses are only taken to account when an investment is sold.
At the beginning of the year the Hall investments showed a deficit (that is the market value was less than the book cost) of £23,130 as Stock Market investments were hit badly by the pandemic. However, the market bounced back and at the year end, there was a surplus of £26,352 being the excess of market value over cost. However, stocks were sold during the year giving a net loss of £4,602
No funds are held as custodian trustee.
## **8. Reserve Policy**
The Hall is dependent on income from investments to help fund the activities of the Hall. It is therefore the policy to invest the reserves of the Hall into investments that earn a higher than average income to support activities. Capital surpluses on the sale of investments are reinvested to continue to earn substantial income.
## **9. Post Balance Sheet Events : Corona Virus Pandemic**
The Government ceased to pay grants after the Hall’s year end and with the removal of restrictions not happening until some time into the new financial year, it is likely that there will be a deficit in the year ending 31[st] March 2022.
L Richardson
Secretary
## **ADDINGHAM VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31ST MARCH 2021**
|**Incoming Resourcs**
Activities for generating funds :
Lettings
Investment Income
Other incoming resources
Receipts from Cinema
Club
Receipts from Drama Committee
Receipts from Pantomime
Grants
**Total incoming resources**
**Resources expended**
Cost of generating funds from
activities
**Net Incoming resources**
Loss/Profit on sale of investments
**Total funds brought forward**
**Total funds carried forward**|1000
0
5000
19431|Unrestricted
10360
14745
25,431|1,400
5,000
3,500
-|2020
Unrestricted
18,262
18,603
9,900|
|---|---|---|---|---|
||||||
|||50,536
29,949||46,765
44,539|
|||20,587
4,602||2,226
18,450|
|||15,985
296,223||20,676
275,547|
|||312,208||296,223|
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ADDINGHAM VILLAGE HALL
BALANCE SHEET
AS AT 31ST MARCH 2021
2020
Fixed Asset Investments 295,012 291,373
Debtors : Rent due 2,250 2,250
Cash at bank 14,946 2,600
312,208 296,223
Unrestricted income Funds 312,208 296,223
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## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention :
- (1) Which gives me cause to believe that, in any material respect, the requirements
- To keep accounting records in accordance with section 130 of the Charities Act 2011; or
- To prepare accounts which accord with the accounting records have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Martin Connelly ACIB
10 Wharfedale Drive
Ilkley
West Yorkshire LS29 8QB
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ADDINGHAM MEMORIAL HALL MANAGEMENT COMMITTEE
Analysis of Income & Expenditure
Year ended 31 March 2021
2020 RECEIPTS
9,000 Letting of Hilda Holmes Room 9,178
9,262 Other Lettings 1,182
1,400 Cinema Club 1,000
5,000 Drama Committee -
3,500 Pantomime 5,000
18,603 Interest & Dividends 14,745
- Grants 19,431
46,765 50,536
PAYMENTS
10,662 Caretaking 10,982
2,344 Cleaning materials 701
3,516 Gas 3,242
3,132 Electric 3,329
786 Rates -
1,073 Water 801
38 Stationery & Advertising -
4,572 Insurance 4,640
153 Performing Rights 78
3,338 New Sound System -
5,794 Chair Tiering -
3,920 Electrical Work -
2,530 Other Repairs & Maintenance 5,132
527 Telephone 571
470 Stockbrokers 337
1,684 Sundry 136
44,539 29,949
2,226 Operating Surplus 20,587
18,450 Loss/Profit on sale of Investments 4,602
20,676 Surplus for the year 15,985
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