West Witton Village Hall (Charity Number 523440)
Address; Church Lane, West Witton, Leyburn DL84LT
Annual Report 2021
Introduction
The village of West Witton is situated in Wensleydale 4 miles West of Leyburn. It is a thriving community containing various groups looking after the interests of the village and its inhabitants. The village hall which is a registered charity is 150 years old and is a Grade II listed single storey building, which stands separate from but adjacent to the church. The village hall doubles as a church hall and is the only community building in the village. The Hall is managed by a group of trustees.
Trustees
The Trustees, are charged with ensuring the hall is safe and is an enjoyable space in which to meet people, take part in activities and be suitable for outside groups to use.
The Trustees are as follows;
S A Grieve (Chair), N Rutherford (Treasurer), P Sadler (Secretary), F Kopka, P Yeomans, S Bailey (Village Reps), A Kinsman (Church Rep), D Brown (Parish Rep), B Martin (Table Tennis Rep).
The aims of the charity and its trustees is to;
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Bring people together to enjoy each other’s company.
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To reduce feelings of social isolation.
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To engage with and support our elderly neighbours.
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To take steps to understand residents’ interests.
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To provide learning opportunities to different age groups.
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To engage with residents to become involved with the organisation of activities.
Events and activities were significantly reduced during the year because of restrictions associated with the Covid Pandemic and the trustees desire to adopt a risk averse strategy in respect certain activities.
Management and Recruitment
The Committee holds 2 meetings each year and an Annual General Meeting in April. There is an events and activities subcommittee made up of 3/4 trustees.
At every AGM the officers resign and seek re-election unless there are any additional nominations in which case the trustees would select their preferred candidate. New village representatives are encouraged, however the number of trustees serving each year is generally between 8 and 12.
As and when necessary additional skills and expertise are sought from the village to assist with different projects and activities.
Financial Review
Under normal circumstances the charity’s income does not exceed £10,000 per annum, however, during 2021 the charity has benefitted from additional income from the Government Covid Financial Support Schemes (£ 17,669) and had also received grant funding for the refurbishment and improvements to the external and internal fabric of the building (£14,200).
The total income for the year was £35,836.36
The entirety of the grant funding was used to carry out the refurbishments together with a contribution from reserves to meet the overall costs.
A copy of the P&L accounts is attached; however, a summary of income and expenditure is given below.
| Income | £ |
|---|---|
| Events and Activities | 3835.36 |
| Hire | 132.00 |
| Government Covid Support | 17669.00 |
| Grants | 14200.00 |
| Total Income | 35836.36 |
| Expenditure | 18891.81 |
| Excess Income over Expenditure | 16944.55 |
Concluding Remarks
Without the Covid Support funding from the Government and the award of three grants to undertake refurbishments, the total income would not have exceeded £25,000. The trustees expect that from 2022 onwards income levels will revert to usual levels of less than £10,000 in each year.
S A Grieve (Chair of Trustees)
18[th] February 2022
WEST WITTON VILLAGE HALL
Final Accounts - 1 January 2021 to 31 December 2021
Opening Bank Balances at 1 January 2021
HSBC Bank Account £ 13,169.56 Virgin Account £ 7,614.29 Cash in hand (Float - Frank Kopka) £ 200.00 Creditor (Due to N Rutherford) £ (32.75)
| Total | £ | 20,951.10 |
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|---|---|---|---|---|---|---|
| Income | Hire of Village Hall | |||||
| Richmondshire D/C(Local Elections) | £ | 120.00 |
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| Rotary Club of Wensleydale | £ | 12.00 |
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| Event Income | ||||||
| Cottage Show | £ | 72.80 |
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| Becky Mills | £ | 719.73 |
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| Man The Lifeboats | £ | 2,560.12 |
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| Xmas Workshops | £ | 55.00 |
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| Grants | ||||||
| Richmondshire D/C(Support Grants re Covid) | £ | 17,669.00 |
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| National Lottery(Refurbishment Grant) | £ | 10,000.00 |
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| North Yorks County Council(Refurbishment Grant) | £ | 1,200.00 |
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| Donations | ||||||
| The Jack Brunton Charitable Trust(For Refurbishment) | £ | 3,000.00 |
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| Cottage Show Donations | £ | 27.60 |
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| Table Tennis Receipts | £ | 390.00 |
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| Bank Interest | £ | 10.11 |
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| Sub-Total | £ | 35,836.36 |
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| Expenditure Village Maintenance & Improvement | ||||||
| Refurbishment Works | ||||||
| John Sunter | £ | 9,570.00 |
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| James Bull Decorating | £ | 2,468.00 |
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| Hudspeth Flooring | £ | 1,460.18 |
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| The Wood Floor Company | £ | 545.00 |
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| Annual Fire Extinguisher check | £ | 43.20 |
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| Event Expenditure | ||||||
| Cottage Show | £ | 100.40 |
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| Becky Mills | £ | 534.73 |
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| Man The Lifeboats | £ | 796.90 |
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| Xmas Workshops | £ | 53.99 |
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| Charitable Donations | ||||||
| The Benefice of Upper Wensleydale (Open Pantry Funds) | £ | 1,750.00 |
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| Sundry Expenses | £ | 79.98 |
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| Electricity | £ | 373.28 |
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| Water & Sewerage Rates | £ | 201.20 |
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| Oil | £ | 320.30 |
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| Insurance | £ | 554.65 |
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| Administration/Stationary | £ | 40.00 |
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| Sub-Total | £ | 18,891.81 |
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| Excess of | Income over Expenditure | £ | 16,944.55 |
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| Closing Bank Balances at 31 December 2021 | HSBC Bank Account | £ | 30,058.03 |
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| Virgin Account | £ | 7,624.40 |
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| Cash in hand (Float - Frank Kopka) | £ | 213.22 |
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| Total | £ | 37,895.65 |
N.A. Rutherford. Treasurer Friday, 31 December 2021
Inde endent Examiner's Re 3151 December 2021. ort on the Accounts for West Witton Vi112 e Hall for the Year Ended Report to the trusteesl members of West Witton Village Hall On a¢¢ounts for the year ended 3151 December 2021 Charity no 523440 I report to the trustees on my examination of the accounts of th¢ abov¢ charity ("the Trust,) for the year ended 31, Dcccmber 2021. Responsibilities and basis As the charity tnistees of the Trust, you are responsible for the preparation of of report thc accounts in accordance with th¢ reqiiirements of the Charities ALt 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out und¢r s¢¢tion 145 of the 2011 Act and in carrying out my Lxaminalion, I hav¢ followed the applicable Dir¢ctions given by the Charity Commission under section 145(5)(b) of the Act. I have eornpleted my examination. L confirnl thal no material matters liave come to my atlention in conneclion wilh the examination which gives me causL to bclieve Ihat in, any Inaierial i'espect: accouiitiiig records were not kept in accordance with section 130 of the Aet or the accounts do not accord with the aecounling records Independent examlner's statement I h&ve no concenis and have come across no other matters in connection with the examination to which altention should be drawn in order to enable a proper und¢rslanding of th¢ accounts to b¢ reached. Signed: Date: 0710212022 Name: Stuart Michael Clarkson for O'Reilly Chartered Accountants Relevant professional quaiificatlon(s) or body AAT Address: Kiln Hill, Market Place, Hawes, North Yorkshire, DL8 3RA