Minutes of the Annual General Meeting of the Thirsk & Sowerby Flatts Preservation Trust held on Wednesday 22[nd] January 2025 at Thirsk & Sowerby Town Hall, Westgate, Thirsk at 6.30p.m.
PRESENT
Messrs. M.S. Robson, G. Ellis, P. Bardon, D. Elders, D. Jackson, S. Williams, A.G. Turner, and Mesdames J. Watson and F. Roberts
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APOLOGIES FOR ABSENCE Mr. S. Hoyland
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MINUTES OF THE ANNUAL GENERAL MEETING – 12[th] December 2022. The minutes of the last Annual General Meeting had been circulated, taken as read and approved.
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MATTERS ARISING None
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REPORT OF THE COMMITTEE Mr. Robson reported that following the AGM in 2021, the Thirsk Falcons Football Club were given notice to vacate the changing rooms, and he confirmed that the changing rooms were returned to the Trust. Significant changes have been made to the changing rooms in the last 2 years, as they had been allowed to fall into a poor state of repair.
The Trust was in a reasonable financial position following the receipt of the Covid grants, together with a Community Infrastructure Levy Grant from Hambleton District Council in the sum of £60,000, improvements to the changing rooms were made. This included, new electrical wiring, new floor coverings, air conditioning, insulation to the loft space, new kitchen, redecoration, removal of the showers, etc. The building is currently let to two businesses which align with sport – health and well-being. The new rental stream helps our finances.
The Flatts field has been used for various community based activities including, Thirsk & Sowerby Festival, who also rent the small building at the rear of the changing rooms; Tuckers Fun Fair; parking was made available to Chris Hall Builder in connection with the development of the Old Drill Hall in Chapel Street. The parking area will be returned to grass in the near future. Different community groups have been using the football pitch. Mr. Robson thanked the Trustees for their support.
ACCOUNTS OF THE COMMITTEE
Mr. P. Bardon presented the accounts for the years ending 2023 and 2024. Thanks were paid to Thirsk Town Council and Sowerby Parish Council who continue to pay half of the Insurance Premium each and contribute to the cost of the grass cutting.
Mr. Bardon confirmed that the new rental income for the changing rooms, and the donations from Thirsk & Sowerby Festival, Mr. G. Tucker and Sowerby Flatts Bowling Club were much appreciated.
Mr. Elders commented on the before/after difference with the changing rooms – thanks to Mr. Robson and Mr. Bardon for their efforts.
The accounts were approved as presented
Proposed by Mr. D. Elders seconded by Mr. A.G. Turner, agreed by all.
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TO ACCEPT RESIGNATIONS OF MEMBERS OF THE COMMITTEE Letter of resignation received from Mr. N. Robertson – Sowerby Flatts Bowling Club.
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ELECTION OF OFFICERS
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It was proposed and agreed that the position of Present should remain vacant at the present time.
It was proposed by Mr. A.G. Turner and seconded by Mr. D. Elders that Mr. M.S. Robson be elected as chairman – agreed
It is was proposed by Mr. D. Elders and seconded by Mr. M.S. Robson that Mr. G. Ellis be elected as Vice-Chairman – agreed
Mr. P. Bardon informed the meeting that he wished to resign as the Secretary and the Treasurer.
It was agreed to leave the positions open for the present time. Mr. Robson paid tribute to Mr. Bardon, referring to his service and support of the Trust for the last 37 years.
MEMBERS OF THE COMMITTEE
The following members were elected for the year 2024/2025.
SOWERBY PARISH COUNCIL Mr. M. Robson THIRSK TOWN COUNCIL Mr. D. Jackson THIRSK SCHOOL Mr. M. Dickson THIRSK ROUND TABLE Ceased to operate SOWERBY CHURCH Mr. A.G. Turner THIRSK CHURCH Mr. G. Ellis ROMAN CATHOLIC CHURCH To be advised HAMBLETON DISTRICT COUNCIL Ceased to operate THIRSK ROTARY CLUB Mr. G. Ellis
Mrs. J. Watson Mrs. F. Roberts Mr. S. Hoyland Mr. D. Elders Mr. S. Williams
- TO TAKE SUCH ACTIONS AS THE COMMITTEE MAY DECIDE UNDER CLAUSE 8 OF THE TRUST DEED
A discussion took place regarding replacing the two organisations which had ceased to operate. It was agreed to leave the matter open, should a suitable organisation be identified.
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ANY OTHER BUSINESS
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Mr. Turner wished to thank Mr. Robson and Mr. Bardon for their efforts in the renovation of the changing rooms. It was pleasing that it is being used by sports related businesses in the community.
The meeting closed at 6.57p.m.
THIRSK & SOWERBY FLATTS PRESERVATION TRUST ACCOUNTS 23 NOVEMBER 2022 TO 22 NOVEMBER 2023
| EXPENDITURE | RECEIPTS | ||||
|---|---|---|---|---|---|
| Marsh Commercial – Insurance | 535.85 | Thirsk Bowling Club – Donation | 75.00 | ||
| Hambleton District Council – Non Domestic Rates | 98.99 | Thirsk Town Council – Insurance | 267.93 | ||
| Business Stream – Water | 181.57 | Sowerby Parish Council – Insurance | 267.93 | ||
| E.on Next – Electricity | 514.09 | Hambleton District Council – Grant | 60,000.00 | ||
| North Yorkshire Fire Protection – Extinguishers | 345.00 | Interest from Deposit Account | 121.64 | ||
| Alterations to changing rooms | 71,729.27 | Horner Building – Car Parking | 300.00 | ||
| Interest from Deposit Account | 335.39 | ||||
| K.A. Anderson – sale of scrap | 773.49 | ||||
| G. Tucker – Fair | 1,000.00 | ||||
| _.__ | Rent & deposit received | 400.00 | |||
| 73,404.77 | 63,541.38 | ||||
| Balance at bank 22.11.23 | 47 | ,033.54 | Balance at bank 23.11.22 | 56 | ,896.93 |
| £ 120,438.31 | £ 120,438.31 | ||||
| =======.== | =======.== |
Thirsk Town Council and Sowerby Parish Council also contribute towards the grass cutting.
Independentexamlnerfs Yeport to the Trustee5 of ThiKsk& Sowerby Aatts Preser¥atlon Trusl Charity No: 523416 I report to the trustees on my examinatK¥n of the accounts of Thirsk & Sowerby Flatts Preservatio Trust for the year ended 21 November 2023 Responslbllitles and b$ of report As the charity trustees of the Trustyou are re¥w)nsible for the preparation of the accounts in accordan with the requirements of the Charities Art 2011 ('the Acf l. I report in respeLt of my examinatp)n of tt Tru5tr5 accounts carrd out under section 145 ofthe 2011 Act and in carrying out my examination I have foflowed all the applicable Directions given by the Charity Commission under ttion 145151(bl of the Art. Indendent examlnerfs sljtement I have completed rny examination and I confinn that merial matters have come to my attention in connection With the examination givin8 me cause to believe that in any material respect: l. accountin8 records were not kept in re5pert of the Trust as reqUId by sertion 130 of the Act: or 2. the accounts do not accord with those records. I have no concems and have cow* across no other matters in ftnect with the examfftatw)n to whith attention should be drawn in this report. in order to enable a proper understandlng of the accounts to be reached. Signed: Name: DAVID FORStER Role: INDEPENDENT EXAMINER Address.. 2 STANLEY TERRACE. AISKEW, BEDALE. NORTh YORKSHIRE Date: j ijICJty4