MINUTES OF THE ANNUAL GENERAL MEETING OF THE THIRSK & SOWERBY FLATTS PRESERVATION TRUST HELD ON MONDAY 20[th] DECEMBER 2021 AT THIRSK & SOWERBY TOWN HALL, WESTGATE, THIRSK AT 7.30 P.M.
PRESENT
Messrs. M. Robson, P. Bardon, G. Ellis, W.N. Robertson and Mesdame J. Watson
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APOLOGIES FOR ABSENCE Mr. D. Jackson, Mr. D. Elders, Mr. G. Dadd, Mr. S. Hoyland
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MINUTES OF THE ANNUAL GENERAL MEETING – 3[rd] December 2019. The minutes of the last Annual General Meeting were taken as read and approved.
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MATTERS ARISING The question regarding the donation from the Bowling Club for 2019 had been resolved.
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REPORT OF THE COMMITTEE Mr. Robson reported that it had been a difficult two years due to the Covid pandemic. Covid Relief Grants had been claimed and sums received from Hambleton District Council.
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Works had been undertaken to the small coppice of trees in Miss Warners’ Field.
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A Memorial Tree had been planted in memory of Freddie [Freddies’ Fight]
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Works to the trees around the changing rooms will be undertaken by Hambleton District Council as part of the refurbishment of the Leisure Centre within the next few months, and a replacement fence erected.
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Following several requests by the Police, the old metal roller which had been donated to the Trust by St. Oswald’s Cricket Club many years ago has been disposed of. The Police were concerned that the roller was encouraging groups of young people to gather, and was resulting in anti-social behaviour. It was also considered to be a health and safety issue if someone was injured by or injured on the roller.
The changing rooms are managed by Thirsk Falcons F.C., and it was disappointing that during the year the locks had been changed and no key was given to the Trust. Water from the overflow in the changing rooms had been running for several weeks.
ACCOUNTS OF THE COMMITTEE
Mr. P. Bardon presented the account for the years ending 2020 and 2021.
Thanks were paid to Thirsk Town Council and Sowerby Parish Council who continue to pay half of the Insurance Premium each and one third of the cost of grass cutting each.
Covid Relief Grants had been claimed from Hambleton District Council.
During the difficult Covid periods, the Falcons FC had asked if the Trust could assist financially towards the utility bills. The payments were reflected in the accounts presented.
The accounts were approved as presented.
- TO ACCEPT RESIGNATIONS OF MEMBERS OF THE COMMITTEE No resignations had been received during the year.
6. ELECTION OF OFFICERS
It was proposed and agreed that the position of President should remain vacant at the present time.
It was proposed by Mr. G. Ellis and seconded by Mrs. J. Watson that Mr. M. Robson be elected as Chairman – agreed.
It was proposed by Mr. M Robson and seconded by Mrs. J. Watson that Mr. G. Ellis be elected as Vice-Chairman – agreed.
It was proposed by Mr. M. Robson and second by Mr. W.N. Robertson that Mr. P. Bardon be elected as Secretary/Treasurer – agreed.
MEMBERS OF THE COMMITTEE
The following members were elected for the year 2021/2022
SOWERBY PARISH COUNCIL Mr. M. Robson THIRSK TOWN COUNCIL Mr. D. Jackson THIRSK SCHOOL Mr. M. Dickson THIRSK ROUND TABLE Ceased to operate SOWERBY CHURCH Mr. A. Turner THIRSK CHURCH Mr. G. Ellis ROMAN CATHOLIC CHURCH To be advised HAMBLETON DISTRICT COUNCIL Mr. G. Dadd THIRSK ROTARY CLUB Mr. G. Ellis
Mrs. J. Watson Mr. G. Nash Mrs. F. Roberts Mr. S. Hoyland Mr. W.N. Robertson Mr. D. Elders Mr. R. Baker
- TO TAKE SUCH ACTION AS THE COMMITTEE MAY DECIDE UNDER CLAUSE 8 OF THE TRUST DEED
Thirsk Round Table had ceased to operate
8. ANY OTHER BUSINESS
- i) It was agreed to allow Thirsk Falcons F.C. to continue to manage the Changing Rooms and Football Pitches for a further 12 months, but it was felt that more scrutiny was required.
With the Sowerby Sports Village facilities becoming available, it was not clear how long the Falcons FC would continue to use the Flatts Trust facilities.
Mr. Robson thanked everyone for their attendance and closed the meeting at 8.03 p.m.
THIRSK & SOWERBY FLATTS PRESERVATION TRUST ACCOUNTS 23 NOVEMBER 2020 TO 22 NOVEMBER 2021
RECEIPTS
EXPENDITURE Marsh Commercial - Insurance 531.09 Sowerby Parish Council – Grass Cutting 2019/2020760.00 Thirsk Falcons F.C. – Water Rates/Electricity 410.52 J.S. Tomlinson – Repairs to downpipe/gutter/gulley 62.33 J.S. Tomlinson – Repairs to door frame 188.00
| Marsh Commercial - Insurance | 531.09 | Thirsk Town Council – Insurance | 265.55 |
|---|---|---|---|
| Sowerby Parish Council – Insurance | 265.55 | ||
| Sowerby Parish Council – Grass Cutting 2019/2020760.00 | |||
| Thirsk Bowling Club – donation | 50.00 | ||
| Thirsk Falcons F.C. – Water Rates/Electricity | 410.52 | ||
| Hambleton District Council –Relief Grant | 1,334.00 | ||
| J.S. Tomlinson – Repairs to downpipe/gutter/gulley 62.33 | Hambleton District Council –Relief Grant | 1,334.00 | |
| Hambleton District Council –Relief Grant | 4,000.00 | ||
| J.S. Tomlinson – Repairs to door frame | 188.00 | Hambleton District Council –Relief Grant | 4,000.00 |
| Hambleton District Council –Relief Grant | 2,001.00 | ||
| Hambleton District Council –Relief Grant | 2,001.00 | ||
| Hambleton District Council –Relief Grant | 238.21 | ||
| Hambleton District Council –Relief Grant | 238.21 | ||
| Hambleton District Council –Relief Grant | 2,096.00 | ||
| Hambleton District Council –Relief Grant | 2,096.00 | ||
| Hambleton District Council –Relief Grant | 8,000.00 | ||
| Hambleton District Council –Relief Grant | 8,000.00 | ||
| _. | Deposit Account Interest | 10.43 | |
| 1,951.94 | 35,929.95 | ||
| Balance at bank 22.11.21 | 56 ,716.45 |
Balance at bank 23.11.20 | 22 ,738.44 |
| 58,668.39 | 58,668.39 | ||
| =====.== | =====.== |
Sowerby Parish Council also contributes one third of the cost of grass cutting Thirsk Town Council also contributes one third of the cost of grass cutting
MISS WARNER’S FIELD PROJECT
| J.S. Tomlinson–cutting back scrub | 119.41 |
|---|---|
| Balance at bank 22.11.21 | 11.17 |
Balance at bank 23.11.20 130.58
130.58 130.58
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