CHARITY COMMISSIONFOR ENGLAND AND WALES[Independent examiner's report on the] accounts
Section A
Independent Examiner's Report
Report to the trustees/ members of
Charity Name NEWBY + SCALBY COmMUNITY HALL TRUST
On accounts for the yearended 31ST MARCH 2024 Charity no(if 523406
Set out on pages
/ to 6 (remember to include the page numbers of additional sheets
I report to the trustees on my examination of the accounts of the above charity (the Trust) for the year ended 3P / / 2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independen examiner's statement
[The charity's gross income exceeded £250,000 and I am qualified te undertake the examination by being a qualified member of [insert name of appligable-listed-body Delete l if net
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
: the accounts did not acopy with the applicating requires, on the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:
Name:
Sefuntan
JOHIO RICHAEA FLINTON
Date:
26/09/2024
Relevant professional
qualifications) or body
ACA
FCCA
Oct 2018
1
IER
(if any):
Address: NALKCe+ Co
BELSEAVE HOUSE, 15 BELGEAVE CRESCOUT SCARBOROUGH, YOU 103
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to
disclose.
Oct 2018
2
IER
NOTES TO THE STATEMENT OF ACCOUNT FOR THE YEAR 1ST April 2023 to 31st March 2024
Newby and Scalby Community Hall Trust
1. ASSETS
1.1 At the 31st March 2024 the following assets were held:
The main assets held are the Community Hall, Car Park and Bowling Green. There are no significant other assets held other than tables, chairs, kitchen equipment and general office equipment. The upstairs office space (x 2), and storage area.
1.2 PURCHASES
No major purchases were made. In December 2023, we received a grant for £ 10000.00 from the National Lottery to pay for new fire doors. We hope to have this work completed by the end of 2024.
1.3 DISPOSALS
There were no significant assets disposed of during the financial year.
2. BORROWINGS
At the close of business on the 31st March 2024 there were no loans outstanding and no amounts had been borrowed during the financial year.
3. LEASES
There are currently no leases in operation.
4. DEBTS OUTSTANDING
At the Year End there were some debts outstanding for hall bookings as follows:
| Period Outstanding | Number of Debts | Value |
|---|---|---|
| 1. Less than 3 months old | 0 | |
| 2. Between 3 & 6 months old | 0 | |
| 3. Between 6 &12 months old 4.Over 12 months old |
0 6 |
0 1,861.00 |
All invoices had been paid up to the 30th April 2024 or had just been invoiced and were awaiting payment. The above are currently outstanding.
5. CONTINGENT LIABILITES
The Community Hall's accounts for the year 2023/2024 do not include provision contingencies as none are anticipated.
6. PENSIONS
The Trust has been obliged to offer a pension to staff who qualifies by earning a minimum of £9000 per annum from November 2016, under the new Auto-Enrolment Legislation. The trust engaged a payroll company Autela Ltd, to carry out payroll and pension duties for the trust, as the new legislation requires additional administration.
The caretaker qualified for auto-enrolment pension and has taken up this opportunity to date the trust contributions to his pension have been £948.12. Autela payroll charges
7. BASIS OF ACCOUNT PREPARATION
These accounts have been produced on a receipts and payments basis.
8. ADVERTISING AND PUBLICITY
There were no costs in relation to general advertising or publicity incurred during the year.
9. EARMARKED RESERVES
It is prudent to maintain a Reserve Fund for unexpected emergencies or planned improvements. Monies held in a Skipton Building Society bond are held for these purposes.
10. RECEIPTS
| DETAILS | 2022/2023 | 2023/2024 | NOTES |
|---|---|---|---|
| £ . P | £ . p | ||
| Donations received | £0.00 | £0.00 | |
| Grants received | £0.00 | £10,000.00 | See note below |
| Interest received | £182.41 | £659.97 | |
| Hire Income | £23,197.8 | £21,370.70 | |
| Refunds received | £0.00 | £0.00 | |
| Total Receipts | £23,380.2 | £32,030.67 |
This grant was provided by the National Lottery and is for replacement of our fire
11. PAYMENTS
| DETAIL | 2022/2023 GROSS |
2023/2024 GROS |
NOTES |
|---|---|---|---|
| Insurance Courses & Subscriptions Phone & Internet Computer & Printing Stationery & Postage Expenses & Professional fees |
€. P £1,218.99 £628.72 £1,115.19 £0.0 £180.85 £560.58 £15,485.02 |
£. P £1,326.00 £369.98 €1,362.83 £0.0 £166.10 £444.36 £16,972.79 |
1 2 3 |
| Staffng Utilities (gas, electric & water) Cleaning, Repairs & Annual Safety Testing |
£10,079.96 £7,490.28 £141.00 £0.0 |
£10,289.79 £646.69 £56.00 £0.0 |
|
| Capital Improvements Advertising |
£0.00 £500.00 |
£0.00 £100.00 |
4 |
| Legal & Financial | |||
| Total Debited to Bank account | €37,400.59 | €31,734.5 |
Note 1 2 - Includes PRS music licence Include payroll/pension company charges, auditor's fees and Data Protection
Note 3 - Caretaker, Deputy Caretaker and Clerks salaryLicence Fee
Note 4 - Refund of security deposit
12. MOVEMENT OF FUNDS AS AT 31* MARCH 2024
----- Start of picture text -----
2023/2024
2022/2023
32,030.67
23,380.27
Total receipts
31,734.54
37,400.59
Total Payments
50,781.06
50,484.93
Total Current Assets
(Reserves plus petty cash & cash at bank 31 March
2016)
----- End of picture text -----
As these accounts are prepared on a Receipts & Payments basis there may be payments/commitments in the pipeline where cheques are yet to be banked or invoices have yet to be received.
13. BALANCE SHEET AS AT 31 MARCH 2024
| (Last) | ||
|---|---|---|
| Year Ended | Summary | (Current) |
| 31 Mar 2023 | Year Ended | |
| 31 Mar 2024 | ||
| 64,505.25 23,380.27 |
31/03/2024 Balance brought forward 1 April ADD total receipts |
50,484.93 32,030.67 |
| 87,885.52 | 82,515.60 | |
| 37,400.59 | LESS total payments | 31,734.54 |
| 50,484.93 | Balance carried forward | 50,781.06 |
These cumulative funds are represented by:
| 2022/2023 | 2023/2024 | ||
|---|---|---|---|
| 100.00 13,720.07 13,820.07 36,664.8 50,484.93 |
Nat Add |
Petty cash in hand West Current a/c 47633948 Skipton Bonds Inc. Interest |
100.00 13,356.23 13,456.23 37,324.83 50,781.06 |
The above statement represents fairly the financial position of the Trust as at 31 March 2024 and reflects its receipts and payments during the year.
Signed
Chairman
6