Trustees’ Annual Report for the period
From 01/01/2022 Period start date To 31/12/2022 Period end date
Charity name: REETH DISTRICT MEMORIAL HALL
Charity registration number: 523402
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
To provide and maintain the village hall for the benefit of residents of Reeth and the neighbourhood without distinction of sex or age or of political, religious or other opinions, and in particular for use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Various clubs and societies of all ages meet, including AA, Athletics Club, Keep Fit, Reeth Brass Band, Reeth District Memorial Hall Management Committee, Open Minds, Reeth Parish Council, Reeth Show Committee, Seated Exercise, Swaledale Seedlings, Swale Singers, Two Dales 1st Responders and Young Farmers. It is a venue for live music, dances and drama for the benefit of the community. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
During the year we have a PA and Hearing Loop System has been installed Again, much work ‘behind the scenes’ was carried out to ensure that appropriate Risk Assessments and Health & Safety Policies were drawn up. Safety improvements have been implemented including statutory five-year electrical tests carried out on all the circuits in the building. During the year the hall was used on 250 days. There were 48 separate user groups with approximately 500 people benefitting from the facilities provided. Around 1000 people also attended concerts held through during this period. The hall aims to provide comfortable and safe space that is accessible to all members of the local community throughout the year. The hall is hired out by users and the committee ensure it is warm for the duration of the hire. |
|---|---|
Financial Review
| Review of the charity’s financial position at the end of the period a c s T |
At year end there was a total account balance of £27,041.10, having generated a surplus of £5,426.21 during the year. £626.32 is set aside s restricted funds for window repair expenditure in 2023, with the balance of this ost to be met with a grant of £1000.00 from Richmondshire District Council. Current account bank balance is £22,858.75 and avings account £3,567.67. Cash is £264.18. he accounts and records have been ndependently checked and verified. Reserves are held to cover unexpected maintenance costs and to ensure a programme of improvements can be implemented. |
|---|---|
Structure, Governance and Management
| Structure, Governance | and Management |
|---|---|
| Description of charity’s trusts: |
|
| Type of governing document (trust deed, royal charter) |
Conveyance dated 17thJuly 1961 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Unincorporate trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Administering trustees are elected at the AGM to the management committee. All resident of Reeth and the neighbourhood are invited to attend. The Reeth Parish Council and the Grinton Parish council are the Custodian trustees. |
Reference and Administrative details
| Charityname | Reeth DistrictMemorial Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 523402 |
| Charity’s principal address | 11 SILVER STREET REETH RICHMOND DL11 6SP |
Names of the charity administering trustees who manage the charity on behalf of Reeth Parish Council and Grinton Parish Council
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John Little | Chair | |||
| Glen Steward | Treasurer | |||
| KathyBrowne | Bookings Secretary | |||
| Rob MacDonald | ||||
| Martin Cluderay | ||||
| Susan Cluderay | ||||
| Lorna Kitchin | ||||
| Claire Hope | ||||
| George Alderson | ||||
| BettyHarker | ||||
| Alan Thorogood | ||||
| Julia Thorogood | ||||
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
G Steward | |
|---|---|---|
| Glen Steward | ||
Chair |
||
| 24/03/2023 | ||
| 24/03/2023 |
Reeth & District Memorial Hall
| Income and Expenditure for the period ended 31st December | Income and Expenditure for the period ended 31st December | Income and Expenditure for the period ended 31st December | 2022 | ||||
|---|---|---|---|---|---|---|---|
| Income | 2021 | 2022 | |||||
| Grant | £ | 8,097.00 |
£ | 4,288.00 |
|||
| Concerts | £ | 5,394.50 |
£ | 14,363.00 |
|||
| General Bookings | £ | 2,797.00 |
£ | 8,128.75 |
|||
| Donations / Fundraising | £ | 1,538.33 |
£ | 2,063.38 |
|||
| Interest | £ | 0.36 |
£ | 3.45 |
|||
| NYCC Surestart | |||||||
| Total Income | £ | 17,827.19 |
£ | 28,846.58 |
|||
| Expenditure | |||||||
| Improvements | £ | 7,976.62 |
£ | 3,863.09 |
|||
| Concerts | £ | 4,249.97 |
£ | 12,765.88 |
|||
| Cleaning | £ | 1,206.34 |
£ | 1,955.15 |
|||
| Wages | £ | 1,050.00 |
£ | - |
|||
| Insurance | £ | 798.64 |
£ | 848.84 |
|||
| Utility - Electricity | £ | 787.86 |
£ | 750.22 |
|||
| Utility - Oil | £ | 480.00 |
£ | 1,342.63 |
|||
| Utility - Water | £ | 360.88 |
£ | 104.39 |
|||
| Maintenance | £ | 204.35 |
£ | 1,382.87 |
|||
| Bins | £ | 143.00 |
£ | 143.00 |
|||
| Licencing | £ | 117.32 |
£ | 234.30 |
|||
| Gifts | £ | 71.00 |
£ | 30.00 |
|||
| Stationery & Postage | £ | 22.73 |
£ | - |
|||
| Advertising | |||||||
| Total Expenditure | £ | 17,468.71 |
£ | 23,420.37 |
|||
| Surplus / (Deficit) | £ | 358.48 |
£ | 5,426.21 |
|||
| Prepared by Glen Steward | 06/01/2023 | ||||||
| Checked by Ray Ford | 25/01/2023 |
| Balance Sheet as at 31st December 2022 | ||||
|---|---|---|---|---|
| 2021 | 2022 | |||
| Balance brought forward | £ | 21,256.41 |
£ | 21,614.89 |
| Adjustment to opening cash balance | ||||
| Current year surplus / (defecit) | £ | 358.48 |
£ | 5,426.21 |
| Total | £ | 21,614.89 |
£ | 27,041.10 |
| Represented by: | ||||
| Unrestricted Funds | £ | 17,640.60 |
£ | 22,232.43 |
| Restricted Funds - Window Repairs | £ | 626.32 |
||
| Bank statement - Community | £ | 22,858.75 |
||
| Bank statement - Savings | £ | 3,564.22 |
£ | 3,567.67 |
| Cash on hand | £ | 176.07 |
£ | 264.18 |
| Payments not cleared | -£ | 155.50 |
£ | - |
| Receipts not cleared | £ | 389.50 |
£ | 350.50 |
| £ | 21,614.89 |
£ | 27,041.10 |
Prepared by Glen Steward
Re Memorial Hall Accounts
On 27 Jan 2023, at 13:15, ray ford
Glen,
I’m pleased to say that I had no problem at all with your accounts. Congratulations to one and all on a successful year and thanks for your own hard work.
I’ve returned the box to the post office for you to collect.
Best wishes,
Ray
Sent from my iPhone
On 23 Jan 2023, at 15:03, glen steward
Please find attached file.
Let me know if you have any questions.
Kind Regards,
Glen