2021-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/2021 Period start date To 31/12/2021 Period end date

Charity name: MOORSHOLM MEMORIAL HALL

Charity registration number: 523385

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Village Hall is for the purposes of physical and mental training and recreation and social, moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments, or otherwise as may be found expedient for the benefits of the inhabitants of the Parish of Moorsholm and its immediate vicinity, without any distinction of sex, or of political, religious or other opinions.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Private hires by individuals celebrating personal events and organisations promoting themselves, for example other Charitable organisations included ‘Children in Distress’ who raised funds for their cause. Also the local Parish Council use the Hall for meetings and the Regional Council for elections. Regular Badminton & Bowls took place – these aren’t hires as such as they would not be viable, participants give a nominal amount which is donated to the Hall. The WI held regular meetings and put on their annual Craft Day.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Other Charities and locals have had benefit as demonstrated by the hall usage above despite Covid restrictions when the Hall was closed. We have a pricing structure that gives affiliated groups - which can have 2 members on the Committee reduced fees when using the Hall. We have commenced the Hall roof replacement project to maintain the facility for future generations. If the roof were to fail we would lose the hall.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	We do not make any Grants
Policy on social investment including program related investment	Para 1.38	We do not carry out any Social Investments
Contribution made by volunteers	Para 1.38	We rely on assistance by volunteers to help with putting on fundraising events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We successfully covered our running costs for 2021 and we continued raising funds to replace the roof. Along with Business Support Grants we were able to commence the Roof replacement project. This is ambitious as it involves removal of asbestos based cement roof panels, removal of asbestos contaminated ceiling and its insulation, woodworm treatment, new ceiling and insulation to building regulations which will reduce our carbon footprint and make the Hall warmer and more comfortable for users. We also plan to replace the lighting and in the future redecorate. This project will ensure the Hall is available for the future benefit of villagers and local people to experience the Trust’s objectives. It is the only building which can house circa 100 people in the vicinity and allows them to meet socially, to play sport, be entertained and be part of the village community to benefit their health and **wellbeing. **

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	Overall Expenses came in at £1364.02 down approx. £200 and included £175.42 for Boiler repairs and a new gas change- over valve cost £138.56. The defibrillator batteries were replaced costing £49.95 - spending the remaining ring-fenced £10. Annual insurance was stable costing £741.87 only up about £15. So despite the Covid restrictions we managed to cover our running costs this

		year of £2916.09 by having an income of £2942.70 This was better than last year’s **loss of £683.37 due to Covid restrictions. **
Performance of fundraising activities against objectives set	Para 1.41	The ‘Tiles’ fundraising for the roof replacement was disappointing and did not realise what was hoped for, fortunately we had been gradually building up our reserves over many years and with the Government Business Support Grants we were able to commence the Hall Roof replacement. **project. **
Investment performance against objectives	Para 1.41	None - Not applicable
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Our Reserves have risen by £22008.08 from last year to £48350.44 – mainly due to government grants and from Garfield Weston. This puts us in a secure position to cover the expenditure we have coming our way. Overall: Income was low due to Covid restrictions like last year but we were fortunate to receive business grants which we will use to fund the very **necessary roof replacement. **
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our aim is to hold enough reserves to cover our running costs for a whole year without any further income – in addition we need enough to cover the costs of a **new roof, ceiling and lighting. **
Amount of reservesheld	Para 1.22	£48350
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Government Business Support Grants gave us the majority of our funds plus a grant from Garfield Weston to replace the Hall lighting. We also had specific ‘Tiles’ fundraising for the Hall roof plus a coffee morning instead of the annual Village Show which is usually our biggest fundraiser.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Government Business Support Grants have given us a real opportunity to replace the asbestos Hall Roof which was 10 years past its expected lifespan.
A description of the principal risks facing the charity	Para 1.46	The main question is will we have enough funds to complete the Hall roof project and meet our Reserves policy. We therefore have chosen an option – not **ideal -but fit’s our budget. **
Other

Structure, Governance and Management

Description of charity’s trusts:		Declaration of Trust
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	It is run by a Management Committee of village volunteers, elected annually at the March AGM, which is open to all. Individual organisations in the village (eg Church, Chapel, Bowls Club, and Athletic Club) are permitted to appoint up to 2 members of the committee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	MOORSHOLM MEMORIAL HALL
Other name the charity uses
Registered charity number	523385
Charity’s principal address	Mrs Smith (Secretary) Hazeltree Farm Moorsholm TS12 3JH

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Peter Smith	Chair
	Graeme Aldous	Vice-Chair
	Sheena Smith	Secretary
	Steven Payne	Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name

None - Not applicable

Name of trustees holding title to property belonging to the charity

Trustee name	**Dates acted if not for whole year **
None - Not applicable

Funds held as custodian trustees on behalf of others

Description of the assets None - Not applicable held in this capacity Name and objects of the None - Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None - Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information) None – Not applicable

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None - Not applicable

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Peter Smith	Steven John Payne
	Chair	Treasurer
	31/10/22
	31/10/22

Customer reference 22008929001 Bill number 9527050 Invoice/Tax point 28 Sep 2021

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Call 0333 207 9283 Email [e-mail] Tweet @WaveUtilitiesUK Visit and chat to us at www.wave-utilities.co.uk

MOORSHOLM VILL HALL COMM CTRE MOORSHOLM MEMORIAL HALL FREEBROUGH ROAD MOORSHOLM SALTBURN BY THE SEA TS12 3JB

£39.42

Your water bill

£39.42 will be taken on or around 18 October according to your payment arrangement.

Charges

From 28 Jun 2021 to 27 Sep 2021 for MOORSHOLM MEMORIAL HALL, FREEBROUGH ROAD, TS12 3JB

Balance brought forward	£41.71
Water charges	£13.42
Sewerage charges	£26.00
Total charges (ex VAT)	£39.42
Total charges (inc VAT)	£39.42
Payments received	-£41.71
Your New Account Balance	£39.42

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How your charges
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•Wholesale charges	£30.73
•Retail charges	£8.69

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Water charges for Measured Water Standard - NW

Waste charges for Highway Drainage, Surface Water Drainage, Measured Foul Sewerage - Standard

SPIDs:3022764235W18, 3022764235S15

Readings

Useful Information VAT S = Standard VAT @ 20% Z = Zero VAT O = Outside Scope

Meter Readings C = Customer Read A = Cyclic/Actual Read E = Estimated Read

Charges on your bill

Meter	number 06LU000295		Chargeable Meter size	015mm
Previous		Current			Units
0243	28 Jun 2021 E	0244 E	28 Sep 2021		1 m3
Total	units used				1 m3

Water charges

Type	Units	Rate	VAT	Charge
Water	1 m3	£1.14390	Z	£1.14
Direct Debit Discount	92 days	£0.01027 (£3.75 PA)	Z	-£0.95
Potable Water	92 days	£0.14383 (£52.5 PA)	Z	£13.23
Metering
Total water charges (ex VAT)				£13.42

Sewerage charges

Type	Units	Rate	VAT	Charge
Sewerage	1 m3	£1.14500	Z	£1.15
Direct Debit Discount	92 days	£0.01027 (£3.75 PA)	Z	-£0.95
Highway Drainage	92 days	£0.07507 (£27.4 PA)	Z	£6.90
Area
Surface Water Area	92 days	£0.20537 (£74.96 PA)	Z	£18.90
Total sewerage charges (ex VAT)				£26.00

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Registered office address

Anglian Water Business (National) Ltd, Northumbria House, Abbey Road, Pity Me, Durham, DH1 5FJ Company Number: 03017251 Company VAT number: GB277633960 All billing correspondence should be sent to Wave, PO BOX 4998, Lancing, BN11 9AY

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bank giro credit

----- Start of picture text -----
Amount due bank giro credit
Reference
22008929001 £39.42
138
Date 28 Sep 2021 CHEQUE ACCEPTABLE
32 Cashiers stamp and initials Signature Date
CASH
ÍÆ:!s "4(|z!È6.Î
9826 0183 0002 2008 9290 016
CHEQUE
Items Fee Nat West (Collection Account) Sorting Code Number
Anglian Water Business National
62-31-92
Please do not write or mark below this line and do not fold this document
----- End of picture text -----

< 22008929001< 623192+< 73 X

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Roport to tho truste881 members of Mootsholm Mernrial Hai On accounts for the y•ar ended 3111 D￿ernber 2021 Charlty no (If any) 523385 Set out on pagos 1to2 I report to the trusts8s on my examination of the aco)unts of the atKive chanty (Ihe Trusfi for the year endal 3111212021. RMponslbl1lll￿ and As the chanty trustees, you are responsiPAe for the pffjparation of the ba81s of report accounts in accordarte wilh the Charities Act 2011 Ilhe Act"). I report in respect of my examinalion of the TN3t's xcounts Carried out under section 145 of the 2011 Ad and in carrying oul my examination, I have followed all the awiGabie Direction8 given by the Chanty Commission under section 145(5}(b) of the Act. Independent I have o)mWed my examination. I confimi that no matenal matters have examlner's $tatsm•nt ￿rn8 to my attention in Conn￿lI0n with the exafftnation which gives me cause to believe that in. any material respect,: the accounting r￿d9 were not kept in accordance with saction 130 of the Act", or the ar￿Unts did not ac¢ord with the a¢¢¢)unting rewrds: or the actounts did not comply wrth the apPlub￿ requirement8 conceming the fom and content of xcount$ Set out in the Charities {Accourrts and Rew)rt$) Regulats'ons 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no cmcems and have ￿rO$S no other matter3 in C￿neCtIon with the examination to which aitention should be drawn in this report in order to enable a proper urKlerstanding of the ac&x)unts to be rexhed. Slgned: N•m•: Andrew Wdfofd Rolevant professlonal quallficatlonlsl or body lif anyl: Address: 20 M(x)r Close MTh)rsholm TS12 3JS IER October 2018

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