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2020-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1 9 19 31 8 20 From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 523375

Fire Station Pre-school (Malton & Norton)

Charity's principal address Sheepfoot Hill, Malton, North Yorkshire. Postcode YO17 7EA

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Roberta Acaster
Julie Drinkwater
Ian Ogram
Neil Balaam
Anita Furness
David Parker Chair
Jacquie Morley

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution.

Type of governing document (eg. trust deed, constitution) Unincorporated no-profit charity How the charity is constituted

(eg. trust, association, company) Elected by parents and other Trustee members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

All trustees and employees are all highly qualified and passionate about Early Years who all adhere to our policies and procedures which are readily available for parents. Risk assessments are in place and regularly updated. We have adjusted all our paperwork in line with GDPR. All staff and two trustees undertake robust safeguarding training and strictly adhere to our safeguarding policy which is strongly understood by all. We have strong links and work very closely with Children’s social care, Early help, local Health visitors and the local schools. We are very inclusive with children who need additional support and require either ILPP’s or EHCAR’s. Children who are either vulnerable and/or 2 year old funded are readily welcomed and extensively supported both children and families. All staff and trustees must be Enhanced DBS cleared before a post is offered and all staff are registered to the update service.

Section C Objectives and activities

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Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 We are a community run Pre School, members of the Pre School
Learning Alliance delivering the Early Years Foundation stage
framework. We offer a warm safe and caring environment to help each
child develop to their full potential. We hope to make children’s time with
us happy, enjoyable and interesting. Our commitment to learning through
play is paramount and provide children with as many experiences as
possible. Play underpins all development and learning in young children.
All staff are highly trained and very enthusiastic working with children.
Fund raising events have been restricted during the year due to the
Covid-19 global pandemic to raise funds for the day to day running of the
Pre School and any additional equipment.
We had our educational inspection from OFSTED 25/10/18 with a
“GOOD” outcome.
We are registered for 33 children per session (21 x 3&4 year olds and 12
x 2 year olds)
Numbers during this financial year dropped dramatically due to Covid-19.
We remained open throughout even during lock down to key worker and
vulnerable children.
The pandemic has had a huge impact on our numbers and has therefore
affected us financially too. Many families chose to keep their children at
home where they were safe.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

We have a disabled accessible toilet installed as we do have many children with SEN/ additional needs through our door. Most children are achieving to age appropriate levels working to the Early Years Outcomes with a few exceeding their goals. We also support children with development delay, additional needs, learning difficulties and children with English as additional language working with many outside agencies.

We have separate provision for our 2 year olds. We have an area designed specifically for them called Bumblebee’s 12 x 2 year olds per session. 21 x 3 & 4 year olds called ladybirds per session. We have on-going maintenance of a very old building within an area of conservation - new roof on the kitchen and children's toilets and renew both ceilings We have had a very challenging year due to Covid-19 and it’s impact on our day to day running. We have fully adhered to “ systems of control” implemented by the DFE and the government. Small bubbles were introduced, numbers reduced drastically, robust cleaning, PPE and many new measures introduced. Covid-19 policies, risk assessments etc were all put into place.

.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The objective is to retain £8,000 in reserves as a wage cushion.

Details of any funds materially in deficit

Further financial review details (Optional information)

We are currently working towards the revised Early years foundation stage (EYFS) curriculum. We aim to promote a well-balanced education within an emotionally and physically secure environment. We no longer have a waiting list and are still working within DFE and government guidelines. Our main source of income is 2 & 3 year old government funding. All 3 year olds are eligible. 2 year old funding is reasonably new and only for families who fit the criteria. Both 2 & 3 year old funding allows the child 15 hours free of charge. We do also have families who pay or pay for extra hours above their 15. There is also the new 15 hours extended entitlement for parents working above 16 hours for 3&4 year olds which has proved successful. Our government funding is now paid monthly instead of termly which is easier to budget.

You may choose to include additional information, where relevant about:

Section F Other optional information

All Ofsted checks came back ok. Current committee as of February 2016 Chair person David Parker Roberta Acaster Julie Drinkwater Ian Ogram Neil Balaam Anita Furniss Jacqui Morley

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Joanne Ogram Full name(s) David Parker Position (eg Secretary, Chair, Chair Manager etc) Date 17/6/2021

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Charity Name No (if any) Fire Station Pre-school (Malton & Norton) 523375 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/08/2019 31/08/2020

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
160,126
47
10,761
-
170,934
-
-
-
170,934
207
111,095
2,798
12,371
4,160
1,501
1,806
863
2,200
13,883
2,229
1,292
154,405
-
-
-
154,405
16,530
-
7,207
23,737		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
160,126
-
47
-
-
10,761
-
-
170,934
-
-
-
170,934
-
207
111,095
2,798
-
12,371
-
4,160
1,501
1,806
863
-
2,200
13,883
2,229
1,292
-
-
154,405
-
-
-
154,405

16,530		 Total funds
to the nearest £
160,126
-
47
-
-
10,761
-
-
170,934
-
-
-
170,934
-
207
111,095
2,798
-
12,371
-
4,160
1,501
1,806
863
-
2,200
13,883
2,229
1,292
-
-
154,405
-
-
-
154,405

16,530		 Last year
to the nearest £
Fees 160,126 146,941
Donations
Fund Raising 47 113
Insurance claim
Photographs
Grant - COVID19 10,761
-
- -
Sub total(Gross income for
AR)		 170,934 147,054
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
147,054
Wages
Uniforms 207 510
Staff costs incl. training 111,095 112,753
Rent,rates & water 2,798 3,144
Otherpremises costs
Toys, playequipment & materials 12,371 10,060
Office equipment
Nurseryfood & drink 4,160 4,144
Printing,Postage & statiounary 1,501 1,171
Heat,Light &power 1,806 1,834
Telephone & computer 863 696
Advertising
Insurance 2,200 2,049
Repairs,renewals & maintenance 13,883 7,356
Accountancyfees 2,229
Sundrycosts 1,292 1,483
-
**Sub total ** 154,405 145,202
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
145,202
16,530 - -
16,530		 1,852
- - - - -
7,207 - - 7,207 5,355
23,737 - - 23,737 7,207

CCXX R1 accounts (SS)

17/05/2021

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Pension Fund
Yorkshire Bank Current Account
Yorkshire Bank Fundraising Account
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
900
-
24,000
-
-
-
24,900
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
David Parker
Jo Ogram		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
David Parker
Jo Ogram

CCXX R2 accounts (SS)

17/05/2021

2

Independent examinevs report on the accounts Section A Independent Examiner's Report Report to t￿ trustee91 mombers of Fire Station Prevschool (Matton & Norton) On accounts for Iho year ended 31° August 2020 Charity no (If any) 523375 Set ¢)ut on pag Respoctlvo The charity's trustees are responsible for the preparation of the accounts. rn8pon•lbllitles of The charity's trustees consider that an audit is not required for this year tru8tee8 and examlner under section 144 of the Charitie8 Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine tha accounts und8r section 145 of the Charities Act, to follow the procèdures laid down in the generdl Directions gNen by the Charty Commission (under section 145(5llb) of the Charities Act, and to state whether particular matters have come to my attention. Basls of Indopendent My examination was carried out in accordance with general Directions given •xaminerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with thoge records. It also includes consideration of any unusual ems or disclosures in the accounts and seeking explanations from Ihe trustees conceming any such matters. Th8 procedures undertaken do not provide all the evKlence that would be required in an audit, and consequenlly no opinion is gFven as to whether the accounts present a and fairf view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examinerfs statement 1. which gives me reasonable cause to believe that in, any material respect, thè requirements.. to keep accounting records in accordan￿ with section 130 of the Charities Act" and to prepare accounts vthich accord with the accounting records and comply wf(h the accounting requirements of the Charities A have not been met" or 2. to which, in my opnton, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Pleas8 dèlete the wo s in tha brackets rfthey do not appty. Slgned: Datè". 14th May, 2021 Nam•: Pauline Duran Rolovant profes8lonal qualificationlsl or body {11 any).. ACMA IER March 2012