KILBURN VILLAGE INSllTUTE CHARITY NUMBER 523369 r to 31t D•o•thb•r 2023 2022 Hall Hlre 1117.50 Donatlons lao elub-. 634.g2 l200.00 650.00 285.00 IIO.OD 180.50 426.18 550 CW) Ic Mark Rafn 149 32 Rafff Where there's Muek tall M CorDnatlon Cakes ?26 50 375 $0 8200 Rural AMY Rocoi ordefs -375. 109 00 171.00 Foa5t F15handChi 265 243 05 F&C 219S event entertalnment -450. -247 29 -66$ go 59ao n5e$ -1307.19 Raff Bar 0.00 27.741 Clirislm•s ault 1797.08 6B3 11 333.50 Chi Y80.47 NYCC trin Dlatrici Counc41 6818.00 15000 (K> ioooo.c 2ai155.00 16000.(X> Barnard Anon donor Total Grant5 $867a.00 •¢ Bank Intefeyt Eas Amazon Euro 537.42 120.17 5021.38 779Dg 29 821.77 155.60 & Grounds Insurances cts1 wlh Licengl F- P•rforrrMn BsDr Lican Sunary ia5 4>53 77.40 70.00 B14.55 hts Socl T¢>tsl Rear• Ex 138291 26 For 2D23 ht FOrWrd Fund eBlon¢e -60387.97 69461.4# 111Q3 Fun0 6olanc• at 1 9073.51 Th• •• at J1•t Dv•vr&T 2023 &0 B3rcla '$ AciDunt for resented ch¢qus 5B08.06 0.00 58Q8.06 2171.81 57.00 500.00 536.64 Cambrl Sa Account 9073.SI Total Not•$
Inde nt eXamIne Te to the tfU5tees of Klllwrn Vllla Insil I have completed my examination. I can confirm that from the accounts that have been provided to me. for the year endlng 31 tkcember 2023, that no material matter5 have come to my attention in connection with the examination of the same. I have no concerns and have me acr055 no other matters in connectlon with the examination to which attention should be drnwn In this report, in order to enable a proper understandlng of the accounts ts) be reached. // Josephine Runclman 25th February 2024
KILBURN VILLAGE INSTITUTE Reg Charity523369 Chair's Report 14" March 2024 That was a year, that wasl A momentous 12 months of change, activity, planning, fund-raising, purchasing and of couise, the renovation otthe hall. The year started with a number of key events: a new Chair, resignation of the Events Manager, a delay of 18 months for transfer of the deeds to the new CIO, completion of the first draft of the reprinted 'White Horse, booklet, the renovation project now fLtlly funded (including contingency). The 'Chair's Report AGM March 2023, eslimated the due date for completion of the renovations as May 2023 with a return to full social activities by late June 2023- in reality, both these dates came and went as the projecl twisted and turned Ihrough a process of planning. development, problems and available manpower- as these things inevitably do. Slippage by the builder by a number of weeks put the whole schedule out of kilter but a momentous effort by the Projtrct Team to re-negotiate dates and costs, along with amended specifications, problem solving, creative thinking and sheer determination. delivered the project on budget and with the paint still drying as the opening celebrations commencedl A summary of improvemenls and additions to the lacilities would be.. disabledlwheelchair access and toilet, newly titted ladies and gents toilets, a permanent and Stylish bar complete with Mouseman bar top- many thanks to lan Cartwright for supplying same, outside storage to declutter the hall, new remote controlled heating system, insulation to the roof and triple glazed windows, new curtains and chairs, full VA system, 3 phase electricity supply and iotal electrical rewire, new interior and exterior lighting, improved fire and safety systems, new plumbing, exterior landscaping, stonework repaired and re-pointed with hoi-lime mortar, refreshed and updated kitchen, and the whole ptace newly decorated throughout. As 8 member of the Project Team but with my Chair'hat, on, I would li¥e to extend my heart-felt thanks and congratulations to not just to my Project Team colleagues but to all the Trustees who gave such fantastic support and encouragement and to the many trades who went beyond their remit in delivering the project. And all this with good will, good humour, a little compromise and agreeing to disagree nobody fell out I would also like to thank the village for their support and encouragement and some particular villagers who gave their inv8luable assistance, gifts and support: lan Catknvright, Henry Thompson, Roy Openshaw, lain Blair. Nick & Katie Morgan Financially, this year has been very busy: we raised 8 lot of money and spent virtually all of it. Mythanks and appreciation to our own Jacky Owens and Nicky Ruddick from Community First Yorkshire, who continued their excellent work of previous years in grant fund raising for the renovation project, achieving a final figure of circa £173k. Although the main renovation has finished, there are projects already in p18nning for next year- solar panels are under investigation as part of the planned re-rooting which maybe done sooner 113
rather than later since the grant authorities are nowfocusing on this kind of project. Added to this in the hot-lime pointing of the soth gable to match the rest of the building. The hall re-opened with a Quiz on the 13 Sept followed by a weekend of events. Saturday 22" Sep was the Commercial Opening aimed at prospective hirers, grant donors, the press and commercial sponsors. Many thanks to Peter Wright who gave up his time to support the event, his boyhood recollections of the institute were very amusing and perfectly illustrated why so many people have such happy memories and affection for the place. Sunday 23" Sept was a day for the village to come and see their new hall and join in the fun - Punch and Judy, Sax Forte jazz quartet, food and fizz sponsored by Neil and Gemma at the Forresters. The weather was not very kind but those villagers who did attend. were very impressed with the result of our efforts. With ihe physical work all but finished except for a very long'small, jobs list 8nd the inevitable snagging, thoughts and energy in late autumn turned lo how the Institute should be administered in the future. To this end, lots of innovations were actioned.. new Hirer's Agreement and Conditions of Hire, Hire Charges, Fire & Safety Manual, User Manual, Web-based booking calendar, Event Planning and Management, and marketing in general with a tentative toe into social media. A m8in source of revenue this year has come from book sales of'Kilburn's White Horse, _ originally written by Fred 8anks and John Thorpe, the book has been fully revised with a foreword by local chef Tommy Banks 8nd endorsed by Peter Wright who also attended the book launch on Ihe 21° September. My thanks to Sarah Banks, Philippa James and Graham Matthews for making this project happen and also to Sue Lake of the White Rose Book Café, Thirsk for her enthusiastic support of the launch, sales and promotion of the book. To date, the book sales have achieved over £3k with legs to raise a lot more in the future. As the h811 remained closed until mid-september for it8, face-lift,, the various monthly committee meetings, numerous project meetings and social activities were nomadic around the village- the Forresters Arms, Brookside, Toad Hall and the Old Shop- many thanks to Gemma, Neil, Graham, Jacky and Mike, Darra and Jane for hosting meetings. the quiz and the Hearts & Craft sessions. Despite being'homeless, the events team cOntnUed to action and plan for fund-raising.. May cake and plant sale and the Feast tea and cake stall were both resounding successes and the 'Opera for the People, concert moved venue to St Mary's church- a splendid and fitting alternative. However, special fund-raising mention must be made of Margaret Backhouse who shoveled horse manure all summer, delivering it around the village gardens and raising an exemplary £226.50- proving where there's muck, there's brass. The committee have now settled into the day to day running and use (rf the h811 with rllany events already executed and a full calendar of events planned, also new ideas to extend the use of the hall e.g. (Jisabled groups, indoor skittleslbowls. cornmercial hire. The quiz has returned to its, regular fortnightly spot with an occasional supper but there have been notable SnE(8 events such as the Kids Christmas Party which replaced the traditional pantomim8 with a magician and entertainer. 'Mark's Magic Kingdon, who was such a hit, we will have a repeat pertormance Christmas 2024. 2,1S
'Strings and Sp8ghetti' saw the return of the popular Mowbray String Quartet followed by an excellent supper of spaghetti bolognaise. thanks Clairel Kevin Hollinrake also made some time in his very busy schedule 8$ Minister to the Post Offi¢e, to spend an hour or so with us and answer questions from the floor. The Monday sessions of Hearts and Crafts tunded by Rural Arts have continued throughout the year, hosted by Jane and Darra De Cogan in the Old Shop while the hall was out of use. My thanks to Ihem and to Julie Harron who resigned this year as Trustee but continues to organize these invaluable sessions which are enjoyed by a core group of over twelve people. New weekly yoga sessions which include 'seated' yoga are enjoyed every Tuesday morning and Tai Chi started in March. The Sports club continue to meet every Thursday and hope to expand their activities in the future. Another initiative this january has been the formation of the 'Village Hall Forurn, 18 village hall ommittees in the surrounding area were invited to join a group offering each other support and help with the issues in common- namely keeping village halls solvent and also relevant to the community they serve. 14 villages joined the group and the next meetingwill be at Wass in April. This year has been a 'baptism of fire. for me as new Chair and I would like to take this opportunityto thank all rny fellow Trustees for their support and hard work, it has been a long year for all of us. In particular, thanks to Bryan Woods who led the Renovation Project Team, Bryan Matthews as Clerk of Works, Graham Matthews as my invaluable Vice and last but not least, to Jacky Owens for her promised 12 months of help and support- she has now finally stood down after rnany years of seNice. Thallk you, Jacky. The village of Kilburn are very fortunate to have had such a dedicated and capable groLtp of Trustees looking after their Institute and managing the charity. The committee sincerely hope the renovations will encourage a greater use of the hall by a wider part of the community in the future. Alison Porter Chair, Kilburn Village Institute Trustees