Kilburn Village Institute (Charity No. 523369)
Chair’s Report March 9[th] 2023
The main focus of this past year’s activity has been the long-planned and awaited renovation project. Our original project, for which we had planning permission, proved to be unaffordable, since Covid reduced our ability to attract large grants or corporate donations. The project team, six members drawn from the full committee, met regularly to map out the work in detail and from the autumn have met weekly to ensure the project is successful. Between them they have created detailed specifications for all the work involved, sent out to contractors, engaged some, produced a tracking spreadsheet to monitor costs and updated it almost daily. Since Covid there is a reluctance on behalf of many contractors to quote for work as their costs are rising daily and many have full order books. Much of what is required has been sourced by this team who have worked incredibly hard spending long hours on our behalf. We are truly indebted to them. Although we had planning permission granted for the large project there was a need for elements of this reduced project to go to planning. One team member compiled the necessary planning application, this is now granted. The work began in earnest late in the year unfortunately necessitating a reduced availability of the hall. We hope that villagers understand the need for this and are patiently awaiting their renovated building. We hope to complete all the works by en May 2023 and to fully open again in late June 2023
We have been helped enormously by being in receipt of several grants gained with the considerable help of Nicky Ruddick from Community First Yorkshire. In fact, since first beginning this enterprise in December 2017 we have raised in grant funding £101,477.08 with still more in the pipeline and hoped for.
Fundraising continued with as many events as we were able to host. Musical evenings in March and April were enjoyed by many and our May bank holiday plant and cake stall proved to be as popular as ever, the latter one being combined with the Jubilee celebrations. A talk by Paul Cook, curator of Harlow Carr Gardens inspired some in the village to make a trip out to Harrogate to see for themselves. After an absence of two years, Feast made a welcome return and the Institute provided a pop-up café and bar for the low-key family event. Nick Birch kindly hosted the intervillage quiz for us, this being well attended. Claire Strafford produced a Christmas paper quiz which taxed our brains, made us some money and provided a meal for two at the Forresters to be enjoyed by Helen Kidd with partner David Carter. The pantomime closed the year events and even though we used a different company this year the hall rang with laughter and the event was well supported.
Income from hirings, included two children birthday parties, a wake, Floristry workshops and the walkers’ weekend. As ever we have been
supported by Rural Arts both in terms of supplying reduced rates for entertainers plus providing diverse art classes throughout the year.
The full committee met fourteen times during the course of the year, sometimes in Graham’s garden, a very popular venue. They also held meetings for the newly created Charitable Incorporated Organisation (CIO) agreed by the Charity Commission. As soon as the legal work of transferring assets and a new bank account is operational, we will work from this CIO and begin to wind down the simple charity that has served us well for so long. The CIO gives greater protection to the Trustees who find themselves being responsible for large sums of money and a huge renovation programme.
2021 Total income was £27,341 Total expenditure £17,650 2022 Total income was £69.295 Total expenditure £23,144 These unusually high figures include grants and building project work expenditure.
Whilst we are busily moving the project forward, we have been delivering the monthly Newsletter, to keep the community informed ~~. I~~ should like to record our thanks to the villagers who have, throughout the year, supported the hall and helped the project along.
We are ending the year with optimism as we can see the hard work of the past five years coming to fruition, ensuring that our goal of providing a hall that is fit for purpose, warm, dry, economically viable and welcoming to all, is successful. As a watershed and with more pressing personal needs, I have decided to stand down as Chair at the AGM and take this opportunity to wish my successor every success.
Finally, as Chair I thank all the Trustees who have worked tremendously well throughout the year, giving countless hours of volunteer work. Their support was and continues to be invaluable and we are extremely fortunate to have such a wealth of talent in our midst.
| Statement of Funds foryear to 31st December 2022 | |||||
| Incoming Resources | 2022 | ||||
| £ | |||||
| Hall Hire | 1735.00 | ||||
| Donations | 2732.00 | ||||
| 100 club: | Receipts | 1200.00 | |||
| Payments | 650.00 | 550.00 | |||
| Gillespie Brothers | Receipts | 300.00 | |||
| Raffle | 65.00 | ||||
| Bar | 69.00 | ||||
| Payments | 340.00 | 94.00 | |||
| 309's | Receipts | 440.00 99.80 |
|||
| Raffle | |||||
| Bar | 130.00 | ||||
| Payments | 330.00 | 339.80 | |||
| Seed Exchange | 194.82 | ||||
| Cakes /plant stall May | 305.00 | ||||
| Cakes/ plant stall June | 175.56 | ||||
| Harlow car talk | tickets | 95.00 | |||
| Exp | 100.00 | ||||
| Bar | 20.00 | 15.00 | |||
| Feast | Receipts | 210.39 | |||
| Food | -64.10 | ||||
| Bar | 103.10 | 249.39 | |||
| Inter VillageQuiz | Receipts | 410.00 | |||
| Fish and Chips | -325.15 | ||||
| Raffle | 70.50 | ||||
| Prize | -100.00 | ||||
| Bar | 154.00 | 209.35 | |||
| Panto | Receipts | 480.00 | |||
| Raffle | 82.00 | ||||
| Payments | -385.00 | ||||
| Bar | 109.58 | 286.58 | |||
| Christmas Quiz | 235.50 | ||||
| Bar | Receipts | 3118.50 | |||
| Stock | 1410.25 | ||||
| events | 585.68 | ||||
| Chips etc | 55.89 | 1066.68 | |||
| SundryIncome | 97.80 | ||||
| Grants received | |||||
| NYCC | 1000.00 | ||||
| Hambleton District Council | 9248.00 | ||||
| Rank Foundation | 3750.00 | ||||
| Jack Brunton Trust | 3000.00 | ||||
| Make a Difference | 10000.00 | ||||
| Woodsmith Foundation | 5000.00 |
| 31998.00 | |||||
|---|---|---|---|---|---|
| Sundry receipts | |||||
| Bank Interest | 755.37 | ||||
| Easyfundraising | 256.90 | ||||
| Co-op | 0.00 | ||||
| Gift Aid | 704.28 | ||||
| Total Incoming Resources | 42001.03 | ||||
| Expenses | |||||
| Upkeepof Hall | |||||
| Utilities | 1554.12 | ||||
| Caretaking& Grounds | 171.93 | ||||
| Insurances | 635.99 | ||||
| Costs associated with BuildingRenovations | 20267.42 | ||||
| LicensingFee - PerformingRights Society | 161.75 | ||||
| Bar License | 70.00 | ||||
| Sundry | 227.53 | ||||
| Total Resources Expended | 23088.74 | ||||
| Net IncomingResources For 2022 | 18912.29 | ||||
| Brought Forward Fund Balance@1/1/22 | 50549.19 | ||||
| Fund Balance 31st December 2022 | 69461.48 | ||||
| The balance as at 31st December 2022 comprised: | |||||
| Barclay's Current Account | 11885.97 | ||||
| adjustment for unpresented cheques | 295.00 | ||||
| net | 11590.97 | ||||
| Cambridge Counties Savings Account | 56634.40 | ||||
| Bar Stock | |||||
| Bar Float | 500.00 | ||||
| PettyCash | 736.11 | 69461.48 | |||
| Total | |||||
| Notes | |||||
| The fund is unrestricted | |||||
2.105.00 0.00
0.00
Independent examinerfs repixt to the tnets of KIIIKwn Villy In5trtu I have completed my examination. I can confirm that from the coUnts that have been provided to me. for the year ending 31 December 2022. that no material matters have come to my attention in onnectlon with the examination of the same. I have no concems and have come atross no other matters in connection with the examination to which attention should be drawn in this rep)rt in order to enable a proper understanding of the accounts to be reached. Josephine Run¢iman 15 February 2023