## **Huby Playing Fields Association (registered charity 523364) – ANNUAL REPORT 2023** 

## **Trustees:** 

**Simon Bullough (Chairman) (Haverdell House, Skates Lane, Sutton on the Forest, York YO61 1HB) Helen Barnes (Vice Chairman) ((Lyncroft, Back Lane, Tollerton YO61 1PZ)** 

**Jackie Bullough (Secretary) ((Haverdell House, Skates Lane, Sutton on the Forest, York YO61 1HB) Sara White (Treasurer) Glebe Cottage, Main Street, Huby York YO61 1HS** 

## **Structure:** 

Huby Playing Fields Association is run by a core group of Trustees each with a role to form the main structure of the committee; all Trustees were voted by committee members. The committee comprises of local volunteers who attend regular meetings. Huby Playing Fields Association holds it Annual General Meeting whereby all key roles and trustees are voted for and agreed by all committee members. 

## **Annual Objectives:** 

For some time now, the trustee’s main objective has been the demolition of the existing facilities which are unsafe and no longer fit for purpose. 2022 saw the old building demolished and all material, including hazardous asbestos, disposed of; leaving the committee with a blank canvas on which to continue with plans for the new development. 

As with previous years, our greatest aim is to continue raising funds to build on our current finances and consequently provide the village with a facility suitable for the future and the for the needs of multiple user groups. 

The goal for 2024 is to progress the build project by making our final funding bids to ensure sufficient funds are in place; the trustees and wider committee have acknowledged that this is taking somewhat longer. However, due to the rising cost in building materials and labour we are anticipating supplementary funds will be required, above our initial forecast. 

The next stages of the project include finalising a build specification which will be used to form the tender package. Local business and sole traders will be approached to offer them an opportunity to tender for the work with a view to awarding the main contractor(s) by the end of summer 2024. Dates for the build to begin will be finalised and it is our hope that all finances and labour will be in place to begin work on the new pavilion in late 2024. 

The trustee’s and wider committee remain mindful that there are limited funds available to cover the day to day running of the area, insurance being our main concern. However, we will be looking to do a smaller fund-raising event to cover these costs in the summer months. 



## **Financial Review:** 

Whilst the trustee’s acknowledge there is some way to go in securing funds to progress the build, we remain hopeful that our plans are achievable within financial scope. 

2023 has seen us continue to raise funds for our project and we commit to finalising design proposal that are within our remit, with a view to seeing works commence in 2024. 



## HUBY PLAYING FIELDS ASSOCIATION FINANCIAL SUMMARY 2023 

## 1ST JANUARY 2023-31ST DECEMEBER 2023 Bank Reconciliation £ 

|Balance (Bank)<br>1/1/2023<br>Cash in Hand<br>Stock in Hand|129292.66|
|---|---|
||0.00<br>0.00|
|TOTAL BALANCE01/01/2023|129,292.66|
|Receipts 2023<br>Payments 2023|71141.16<br>8994.85|
|Balance (Bank)<br>12/31/2023<br>Cash in Hand<br>Stock in Hand|191,438.97<br>0.00<br>0.00|
|TOTAL BALANCE31/12/2023|191,438.97|
|Balance<br>12/31/2023|191,438.97|





|HUBY PLAYIN<br>ACCOUNTS 20|G FIELDS ASSOCIATION<br>23|||Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|Active Account<br>RECEIPTS<br>PAYMENTS<br>Donations<br>Hire<br>Fees<br>Sales<br>Bank<br>Grounds<br>Utilities<br>Insurance<br>New Build<br>126.13<br>16<br>161.08<br>5<br>714<br>126.13<br>16<br>23760<br>5.8<br>15000<br>126.13<br>16<br>850<br>5<br>111.26<br>126.13<br>67.5<br>5<br>25000<br>126.13<br>67<br>5<br>168<br>168<br>126.13<br>455<br>5<br>138.75<br>174.14<br>5<br>700<br>560<br>1051.22<br>5<br>5000<br>5<br>560<br>341.72<br>5.8<br>700<br>734.31<br>5<br>1140<br>5.8<br>69494.31<br>8994.85|HUBY PLAYING FIELDS ASSOCIATION BANK RECON<br>1/1/2023-31/12/2023<br>Bank Reconciliation<br>Balance<br>1/1/2023<br>Receipts<br>Payments<br>Bal C/D 31/12/2023<br>Balance as per HSBC<br>12/31/2023<br>difference|CILIATION<br>£|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||RECEIPTS|||||PAYMENTS|||||||
|Date|Description|Balance|Bank|Donations|Hire|Fees|Sales||Bank|Grounds|Utilities|Insurance|New Build|||
||OPENING BALANCE|23574.71||||||||||||||
|1/3/2023|ZURICH INSURANCE||126.13|||||||||126.13||||
|1/3/2023|HAMBLETON COUNCIL TAX||16||||||||16|||||
|1/10/2023|SCOTTISH WATER||161.08||||||||161.08|||||
|1/11/2023|TOTAL CHARGES||5||||||5|||||||
|1/13/2023|RAWCLIFFE ASSOCIATES||714||||||||||714||23574.71|
|2/1/2023|ZURICH INSURANCE||126.13|||||||||126.13|||69,494.31<br>8,994.85|
|2/1/2023|HAMBLETON COUNCIL TAX||16||||||||16|||||
|2/6/2023|HAMBLETON DISTRICT COUNCIL||23760|23760||||||||||||
|2/11/2023|TOTAL CHARGES||5.8||||||5.8|||||||
|2/23/2023|BERNARD SUNLEY FOUNDATION||15000|15000||||||||||||
|3/1/2023|ZURICH INSURANCE||126.13|||||||||126.13||||
|3/1/2023|HAMBLETON COUNCIL TAX||16||||||||16||||84,074.17|
|3/2/2023|MR T J BURNS||850||||||||||850|||
|3/14/2023|TOTAL CHARGES||5||||||5|||||||
|3/21/2023|EON NEXT||111.26||||||||111.26||||84074.17|
|4/3/2023|ZURICH INSURANCE||126.13||||||||126.13||||0.00|
|4/3/2023|NORTH YORKSHIRE COUNCIL||67.5||||||||67.5|||||
|4/11/2023|TOTAL CHARGES||5||||||5|||||||
|4/14/2023|GARFIELD WESTON FOUNDATION||25000|25000||||||||||||
|5/1/2023|ZURICH INSURANCE||126.13||||||||126.13|||||
|5/3/2023|NORTH YORKSHIRE COUNCIL||67||||||||67|||||
|5/12/2023|TOTAL CHARGES||5||||||5|||||||
|5/31/2023|SPORT TURF SERVICES||168|||||||168||||||
|5/31/2023|SPORT TURF SERVICES||168|||||||168||||||
|6/1/2023|ZURICH INSURANCE||126.13|||||||||126.13||||
|6/8/2023|MR D D HOWLAND||455|||||||455||||||
|6/11/2023|TOTAL CHARGES||5||||||5|||||||
|6/21/2023|EON NEXT||138.75||||||||138.75|||||
|7/7/2023|SCOTTISH WATER||174.14||||||||174.14|||||
|7/12/2023|TOTAL CHARGES||5||||||5|||||||
|7/19/2023|MR D D HOWLAND||700|||||||700||||||
|8/10/2023|MR D D HOWLAND||560|||||||560||||||
|8/10/2023|ZURICH INSURANCE||1051.22|||||||||1051.22||||
|8/11/2023|TOTAL CHARGES||5||||||5|||||||
|8/24/2023|CHEQUE||5000|5000||||||||||||
|9/11/2023|TOTAL CHARGES||5||||||5|||||||
|9/22/2023|MR D D HOWLAND||560|||||||560||||||
|10/6/2023|SCOTTISH WATER||341.72||||||||341.72|||||
|10/12/2023|TOTAL CHARGES||5.8||||||5.8|||||||
|11/7/2023|MR D D HOWLAND||700|||||||700||||||
|11/9/2023|CHEQUE||734.31|734.31||||||||||||
|11/11/2023|TOTAL CHARGES||5||||||5|||||||
|11/16/2023|RAWCLIFFE ASSOCIATES||1140||||||||||1140|||
|12/12/2023|TOTAL CHARGES||5.8||||||5.8|||||||
||CLOSING BALANCE|84074.17||69494.31|||||8994.85|||||||
|||||||||||||||||
|||||||||||||||||





||||||RECEIPTS|RECEIPTS|RECEIPTS|RECEIPTS|RECEIPTS|PAYMENTS|PAYMENTS|PAYMENTS|PAYMENTS|PAYMENTS|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||Date|Description|Balance|Bank|Donations|Hire|Fees|Sales||Bank|Grounds|Utilities|Insurance|New Build|
||||||||||||||||



INVOICES 28868 28869 28870 



## HUBY PLAYING FIELDS ASSOCIATION ACCOUNTS 2022 

## SAVINGS ACCOUNT 

|HUBY PLAYING FIELDS ASSOCIATION<br>ACCOUNTS 2022|HUBY PLAYING FIELDS ASSOCIATION<br>ACCOUNTS 2022|HUBY PLAYING FIELDS ASSOCIATION<br>ACCOUNTS 2022|HUBY PLAYING FIELDS ASSOCIATION<br>ACCOUNTS 2022|SAVINGS ACCOUNT|SAVINGS ACCOUNT|SAVINGS ACCOUNT|SAVINGS ACCOUNT|SAVINGS ACCOUNT|SAVINGS ACCOUNT|SAVINGS ACCOUNT|
|---|---|---|---|---|---|---|---|---|---|---|
|||||RECEIPTS|||||PAYMENTS||
|Date|Description|Balance|Bank|Donations|Hire|Fees|Sales|Interest|Utilities|Insurance|
||OPENING BALANCE|105717.95|||||||||
|1/21/2023|INTEREST||80.43|||||80.43|||
|2/21/2023|INTEREST||96.15|||||96.15|||
|3/21/2023|INTEREST||97.07|||||97.07|||
|4/21/2023|INTEREST||118.83|||||118.83|||
|5/21/2023|INTEREST||124.95|||||124.95|||
|6/21/2023|INTEREST||133.86|||||133.86|||
|7/21/2023|INTEREST||138.13|||||138.13|||
|8/21/2023|INTEREST||162.62|||||162.62|||
|9/21/2023|INTEREST||171.87|||||171.87|||
|10/21/2023|INTEREST||172.12|||||172.12|||
|11/21/2023|INTEREST||178.14|||||178.14|||
|12/21/2023|INTEREST||172.68|||||172.68|||
||CLOSING BALANCE|107364.8||1646.85|||||0||
||||||||||||





|HUBY PLAYING FIELDS ASSOCIATION BANK RECONCILIATION|HUBY PLAYING FIELDS ASSOCIATION BANK RECONCILIATION|HUBY PLAYING FIELDS ASSOCIATION BANK RECONCILIATION|
|---|---|---|
|1/1/2023-31/12/2023|||
|Bank Reconciliation|£||
|Balance|1/1/2023<br>105717.95||
|Receipts|1,646.85||
|Payments|0.00||
|Bal C/D 31/12/2023|107,364.80||
|Balance as per HSBC|12/31/2023<br>107,364.80||
|Closing balance 31/12/2023<br>107,364.80|||
|difference|0.00||





## **Huby Playing Fields Association (registered charity 523364) – ANNUAL REPORT 2023** 

## **Trustees:** 

**Simon Bullough (Chairman) (Haverdell House, Skates Lane, Sutton on the Forest, York YO61 1HB) Helen Barnes (Vice Chairman) ((Lyncroft, Back Lane, Tollerton YO61 1PZ)** 

**Jackie Bullough (Secretary) ((Haverdell House, Skates Lane, Sutton on the Forest, York YO61 1HB) Sara White (Treasurer) Glebe Cottage, Main Street, Huby York YO61 1HS** 

## **Structure:** 

Huby Playing Fields Association is run by a core group of Trustees each with a role to form the main structure of the committee; all Trustees were voted by committee members. The committee comprises of local volunteers who attend regular meetings. Huby Playing Fields Association holds it Annual General Meeting whereby all key roles and trustees are voted for and agreed by all committee members. 

## **Annual Objectives:** 

For some time now, the trustee’s main objective has been the demolition of the existing facilities which are unsafe and no longer fit for purpose. 2022 saw the old building demolished and all material, including hazardous asbestos, disposed of; leaving the committee with a blank canvas on which to continue with plans for the new development. 

As with previous years, our greatest aim is to continue raising funds to build on our current finances and consequently provide the village with a facility suitable for the future and the for the needs of multiple user groups. 

The goal for 2024 is to progress the build project by making our final funding bids to ensure sufficient funds are in place; the trustees and wider committee have acknowledged that this is taking somewhat longer. However, due to the rising cost in building materials and labour we are anticipating supplementary funds will be required, above our initial forecast. 

The next stages of the project include finalising a build specification which will be used to form the tender package. Local business and sole traders will be approached to offer them an opportunity to tender for the work with a view to awarding the main contractor(s) by the end of summer 2024. Dates for the build to begin will be finalised and it is our hope that all finances and labour will be in place to begin work on the new pavilion in late 2024. 

The trustee’s and wider committee remain mindful that there are limited funds available to cover the day to day running of the area, insurance being our main concern. However, we will be looking to do a smaller fund-raising event to cover these costs in the summer months. 



## **Financial Review:** 

Whilst the trustee’s acknowledge there is some way to go in securing funds to progress the build, we remain hopeful that our plans are achievable within financial scope. 

2023 has seen us continue to raise funds for our project and we commit to finalising design proposal that are within our remit, with a view to seeing works commence in 2024.