2024-10-31-accounts

Trustees' Annual Report for the period

From To

Period start date Period end date 1 November 2023 31 October 2024

Section A Reference and administration details

Charity name Helmsley Town Hall

Other names charity is known by Registered charity number (if any) 523360

Charity's principal address Town Hall Market Place Postcode YO62 5BL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Clive Ward	Chair & Treasurer	04/01/’24
	Katie Hunton
	Neil Butcher			Old MeetingHouse
	Ben Scott
	Steve Arnold
				HelmsleyTown Council

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name	Type of adviser Name	Address
Treasurer	Clive Ward
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

• (eg. trust deed, constitution)

How the charity is constituted

• (eg. trust, association, company)

The trustees are both nominated by local organisations and directly Trustee selection methods elected.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

A small group of trustees including the chair handle day to day decision making, operating as a management committee and reporting to the full meetings of trustees which are held approximately every 2 months.

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The charitable objective is set out in the scheme dated 23rd October 1958. The lease for the land and the building are vested in the custodian trustee. They are held for the purposes of a village hall for the use of the inhabitants of the Parish of Helmsley in particular for use for meetings lectures and classes and for other forms of recreation and leisure time occupation.

March 2012

TAR

2

Helmsley Community Library occupies a substantial part of the ground floor.

The Main Hall,kitchen and meeting room are used for commercial, local and charitable events.

The Trustees remain conscious of the need to balance usage of the hall between commercial hiring and leaving it available for community use.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Trustees have complied with their duty to have due regard to the Charity Commissions public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

March 2012

TAR

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

March 2012

TAR

4

Section E Financial review

Any surplus of income over expenditure is to be retained towards Brief statement of the meeting maintenance and refurbishment costs. charity’s policy on reserves

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

Helmsley Community Library contributes £12500 rent annually.

You may choose to include additional information, where Venue hire is the main source of income. These range from individuals, relevant about: community groups to commercial bookings and the Community Library.

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Clive Ward Position (eg Secretary, Chair, Chair etc) Date 27/6/2025

March 2012

TAR

5

CHARITY COMMISSION FOR ENGLAND AND WAIES Town H orling Narne". Hekn%￿Y Tom Hall) 523360 Receipts and pa ents accounts CC16a For th• peflod To 01111r2023 31111)f2024 Section A Receipts and payments Unrestrlcted lund• Restricted lund• EndDwrneht lundi Total lund• L•$t y¢•r A1 R•c•l LèiDn ol roorns oC￿￿11￿S 8aDk Iniorvbt nd Incoxrr 30D 147 Sub tot41(Gft)ss income for ARI X•Jl X•Jl Jl,46J A8s•t and In¥••trn•nt ••l•& tabl•l. Sub tot•1 30,931 J1.453 A3P• enti e salon ir 2,74J 14601 oth 14. Adfflinmir Sub tot•1 13,•41 A4 A•set and In¥eBim•nt rchue¥ ¥ee table Sub tot•1 22.941 22,Mt 19.98• Net of rtteIpt￿{PayMents) AS Tran•fer• between fund A6 ¢￿h lund• la•t JY•r C•sh funds thi$ •nd 7,990 11A61 87.906 17,908 95.896 76,439 87,906 CCXX R1 aCc￿nts ISSI 171W2025

Section B Statement of assets and liabilities at the end of the period UnrÈsLriCtÈd funds Restricted funds Endowmerjt funds n•Av•#£ Calegories lails 81 C•¥h funds Tol•l ush funds •5.896 UnrHtrfcl•d R•*trlct•d Endowrn•n¢ fundx lund fund¥ to n•w••tt Fwdt•whleh Curr•nt v• Del.qils ¢••t Cuvv•n1¥•￿• B4 A••ot• rntalned lor th• ch•rftys own use Vlkn du• 85 Ll•blUtI•• &gned by ￿e or tru8t808 L boh8Wof all Ihe ¢rust• ￿gn￿Uro int Name Oate of roval "L&-_i-I S CCK< R2 i&s) 1710e42025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Rèport to tho trusteesl members of Town Hall {Working name- Helmsley Town Hall) On accounts for Ihe year ended 31 October 2024 Charity no (if any) 523360 Set out on pages IrÈmr: I report to the truslees on my examination of the accounts ofthe above charity {"the Trust.) for the year ended 31 October 2024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I r&port in respect of my examination of the Trust's accounts carrted out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under seclion 145(51{b) of the Act. I have completed my examination. I confim that no material matters have come to my attention £othgp4 in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were nol kept in acGordance with section 130 of the Act or the accounts do not accord with Ihe accounting records I have no concerns 8nd have come across no other matters in connection wlth Ihe examination to which altenliorTr should be drawn in order to enable a proper understanding of the accounts to be reached. Please delele Ihe words in the brackets if they do not apply. Independent examlnorfs statement Signed: Date: 25 July 2025 Name: Aimee Hickey FCCA Relevant professional qualification{s) or body (if any): Insts'tute of Chartered Accountants in England and Wales Address: Ashby Berry Coulsons Chartered Ac¢ountants 2 Belgrave Crescent, Scarborough North Yorkshire, Y011 1UB IER October 2018

Section B Dlsclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any Items that the examiner wishes to disclose, IER October 2018