2023-10-31-accounts

Trustees' Annual Report for the period Period start date Period end date 1 Novemb 2022 31st October 2023 From er Section A Reference and administration details Charity name Helmsley Town Hall Other names charity is known by Registered charity number (if any) 523360 Charity's principal address Town Hall Market Place Postcode YO62 5BL

Names of the charity trustees who manage the charity

	From er	From er	From er	From er	From er	From er	From er
	tion A Reference and administration details Charity name Helmsley Town Hall Other names charity is known by Registered charity number (if any)523360 Charity's principal addressTown Hall Market Place Postcode YO62 5BL Names of the charity trustees who manage the charity
			Town Hall
			Market Place
			Postcode		YO62 5BL
	Trustee name	Office (if any)		Dates acted if not for whole year	N
					a m e o f p e r s o n ( o r b o d y ) e n t i t l e d t o a p p o

1

March 2012

TAR

				i n t t r u s t e e ( i f a n y )
1	Jeanne Brown	Chair
2	Nigel Hirst	Secretary
3	Denise Kitchin	Treasurer	1stNov – 30thSept
	Richard Olive			S
				t M a r y s C h u r c h
4
5	Katie Hunton
	Neil Butcher			H
				e l m s l e y A r t C e n t r e
6
7	Anthony Porter			H
				e

2

March 2012

TAR

			l	l
			m
			s
			l
			e
			y
			T
			o
			w
			n
			C
			o
			u
			n
			c
			i
			l
8Benjamin Scott
	Geoff Smith	Sept 22 – Oct 22
	Annika Dowson	Sept 22 – Oct 22
	Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	D
		a
		t
		e
		s
		a
		c
		t
		e
		d
		i
		f
		n
		o
		t
		f
		o
		r
		w
		h
		o
		l
		e
		y
		e
		a
		r

3

March 2012

TAR

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)
Type of adviser	Name Address
Treasurer	Clive Ward
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

	Constitution
Type of governing document (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company)
	The trustees are both nominated by local organisations and directlyelected.
Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
	A small group of trustees including the chair handle day to day decision making, operating as a management committee and reporting to the full meetings of trustees which are held approximately every 2 months.
Youmay chooseto include additional information, where relevant, about:
policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

4

March 2012

TAR

Summary of the objects of the charity set out in its governing document	The charitable objective is set out in the scheme dated 23rd October 1958. The lease for the land and the building are vested in the custodian trustee. They are held for the purposes of a village hall for the use of the inhabitants of the Parish of Helmsley in particular for use for meetings lectures and classes and for other forms of recreation and leisure time occupation.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	Helmsley Community Library occupies a substantial part of the ground floor. The Main Hall,kitchen and meeting room are used for commercial, local and charitable events. The Trustees remain conscious of the need to balance usage of the hall between commercial hiring and leaving it available for community use. The Trustees have complied with their duty to have due regard to the Charity Commissions public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Additional details of objectives	d tiiti Otil ifti
	an acves (pona normaon)

5

March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;

policy programme related investment;

contribution made by volunteers.

6

March 2012

TAR

Summary of the main Major works outstanding include the renovation of the dilapidated former achievements of the charity caretakers flat. Any surplus of income over expenditure is to be retained during the year towards meeting these costs.

7

March 2012

TAR

Section E Financial review	Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves	Any surplus of income over expenditure is to be retained towards meeting maintenance and refurbishment costs.
Details of any funds materially in deficit	N/A
Further financial review details	Otil ifti
	(pona normaon)
Youmay chooseto include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted.	Helmsley Community Library contributes £12500 rent annually. Venue hire is the main source of income. These range from individuals, community groups to commercial bookings and the Community Library.
Section F Other optional information

Section F Other optional information Coronavirus has once again impacted the Town Hall but Trustees worked towards getting back to normal activity levels following Government Guidelines.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) 15/08/23 Full name(s)[Jeanne Brown] Position (eg Secretary, Chair, etc)

8

March 2012

TAR

Date TAR March 2012

CHARITY COMMISSION frok ENGiAND AND WAL&S Ha (wo￿lftg N•n•: Heknsl•y Tom HAII 523310 Receipts and payments accounts CC16a For th# ￿riod from To 01111/2￿£2 3111m23 Section A Receipts and payments Unre•tri¢ted fundA Rostrict•d funds Endowm•nt fundA Totsl fund L•st y••r A1 R•¢•l Loitrng of iOtyT Dtsnatona B•nk Intsrtst Sunafy irtome

) 847 J47 Sub tot•l( n)ss income lor AR) A2 A•••1 and in4••trn•nt Ml•s. Jl.453 Ji.40J Sub tot•1 31.463 31006 A3Pa nts W8aw •Trd sal•noB r rowry 11827 174J 1743 14801 1042 11.1ZJ ALknir4thtron 1842 Sub total 19.916 A4 A•s¢t and In%stment ur¢ha•••. ••• ¢abl• Sub tof•l Total p•ymeMs 19,986 19, 28.633 Net 0lrncel0￿{payrnQnts) AJ Trnahrn b•tw••n lund• A6 Cash lund• la•t •nd Cash funds thls yoar end 11,487 11,487 3,373 76,439 8Y,906 7¢A39 87.906 73,1166 76,439 CCXX R1 xcounts ISS) 16m712024

Section B Statement of assets and liabilities at the end of the period Unrestricted fund• Restricted lunds Endowment lundx * ￿reSt É .4 Jne¥ B1 Cash fund• Cash at tr•r Tot•1 cash funds 87.908 Unr•*tri¢t•d fund• R•strl¢iJd fun Endowm•nt fund• Details Fundto ¥ihktt Fund tow1￿h Dttai,s co8tlopkn• ¢urr¢rtt v B4 A•8eti retaln•d for th• charfty8 own u•• Fundtgwhkh •bxnt du¢ BS U•bllltl•$ ￿gn￿l by one ortsvo on beh8KofaM tho tr￿st888 SwJna￿r• Print Nam Date of rov Zgtrl-Z4- 18ffj7rd024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examin*s R•wt Report to the trusteesl members of l Town Hall Iwofking name.. Helmsley Town Hall) On accounts for the year ended 31 October 2023 Charity no (if any) 523360 Sot out on pag88 1-2 f￿n￿￿p￿ to the page #¢i.d.th4P41 sheèts) I report lo the Iruslees on my examination of the accounts of the above ¢harily I'lhe Trust'> for the year ended 31 October 2023. Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparation basis of roport of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed the applicable Dire¢lions given by the Charity Commission under section 14515Xb) of the Act. I have completed my examination. I confirm Ihal no material mallers have come to my attention in Connection with the examination which gives me cause lo believe Ihat in, any material respect.. accounting records We￿ not kept in accordance With section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable proper understanding of the accounts lo be reached. Please delete the words in Ihe brackets if Ihey do not apply. Signed: Date: 30 July 2024 Name: Anne Mead 8Sc FCA Relevant professional Institute of Chartered Accountants in England and Wales qualificationlsl or body (if any).. Address: Ashby Berry Coulsons Chartered Accountants 2 Belgrave Cfescent, Scarborough North Yorkshire, Y011 1UB ER October 2018